The Hollister Group
Base pay range
$100,000.00/yr - $130,000.00/yr
Executive Assistant We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.
Key Responsibilities
Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacy
Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
Manage sensitive information with discretion and sound judgment
Monitor and prioritize email communications; draft responses where appropriate
Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
Oversee and manage expense reporting, reimbursements, and budget tracking for executives
Build and maintain strong working relationships across departments and with external partners
Qualifications & Experience
Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment
Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus
Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
Impeccable written and verbal communication skills
Discretion and sound judgment in handling confidential and sensitive information
Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)
Demonstrated ability to work both independently and as part of a team
High emotional intelligence, professionalism, and a service-oriented mindset
Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Construction, Engineering Services, and Architecture and Planning
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Executive Assistant We are seeking a poised, highly organized, and proactive Executive Assistant to support our senior leadership team. This role is pivotal in ensuring operational efficiency, strategic alignment, and day-to-day continuity in a dynamic and fast-paced environment. The ideal candidate is an exceptional communicator, adept at managing complex schedules, anticipating needs, and maintaining the highest degree of discretion and professionalism.
Key Responsibilities
Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements (domestic and international)
Serve as a liaison between the executive team and internal/external stakeholders, handling communications with clarity, confidentiality, and diplomacy
Prepare and edit correspondence, presentations, reports, and briefing documents with precision and attention to detail
Coordinate board and leadership meetings, including scheduling, agenda development, and logistical planning
Manage sensitive information with discretion and sound judgment
Monitor and prioritize email communications; draft responses where appropriate
Support special projects and initiatives, often with limited oversight, requiring a high degree of initiative and independence
Oversee and manage expense reporting, reimbursements, and budget tracking for executives
Build and maintain strong working relationships across departments and with external partners
Qualifications & Experience
Minimum of 5–7 years of experience supporting C-suite or senior executives in a fast-paced, high-performance environment
Bachelor’s degree preferred; advanced degree or professional certification (e.g., CAP, PMP) a plus
Exceptional organizational skills with the ability to manage competing priorities and tight deadlines
Impeccable written and verbal communication skills
Discretion and sound judgment in handling confidential and sensitive information
Strong proficiency in Microsoft Office Suite, Google Workspace, and modern collaboration tools (e.g., Slack, Zoom, Asana)
Demonstrated ability to work both independently and as part of a team
High emotional intelligence, professionalism, and a service-oriented mindset
Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
Seniority level Mid-Senior level
Employment type Full-time
Job function Administrative
Industries Construction, Engineering Services, and Architecture and Planning
#J-18808-Ljbffr