The Child Advocacy Center of Greater Rochester
Events Manager
The Child Advocacy Center of Greater Rochester, Rochester, New York, United States
Overview
The Child Advocacy Center of Greater Rochester (The CAC) seeks an outgoing, engaging, organized, and energetic individual for the position of Events Manager. This position is responsible for the execution of The CAC’s fundraising through events, including third party events, outreach, and cultivation throughout the year. This is a fundraising position focused on revenue generation, sponsor and event participant recruitment, as well as donor and volunteer engagement, cultivation, and stewardship. Successful candidates will have solid experience managing events, specifically galas, golf tournaments, and other fundraisers. Candidates should possess outstanding relationship management skills and have the ability to work effectively under pressure.
This position manages special events, third party events, cultivation events, and the Development Internship program. The Events Manager coordinates logistics, volunteers, gifts in kind, and the holiday giving program. The Events Manager reports to and works closely with the Director of Development and will have extensive contact with the philanthropic and corporate community, Board members, committee members, and volunteers.
Position Details POSITION TITLE : Events Manager
REPORTS TO : Director of Development
SALARY RANGE : $60,500 - $68,000
FLSA STATUS : Full-time, exempt
Responsibilities General
Become familiar with The CAC’s Mission, history and programs
Board members, staff, supporters and volunteers
Events and initiatives
Speak publicly with knowledge and confidence about The CAC in front of all groups
Project a professional and knowledgeable image on behalf of The CAC
Provides superior customer service to constituents through online support, timely responses to all communications with outstanding follow-through
Perform general administrative responsibilities including data entry, mailings, etc. in alignment with brand guidelines
Must possess a valid driver's license
Other duties as required
Cultivation
Engage sponsors, event donors and volunteers in agency tours and face-to-face meetings with the intent to grow philanthropic relationships for the agency
Actively participate and represent The CAC at networking and community events for education, engagement and cultivation purposes
Responsible for achieving revenue, volunteer recruitment, and development goals
Utilize databases and relevant information to create and provide, in a timely manner, necessary reports and analysis related to events, (including third party events), budgets, sponsorship package pricing and other items as may be requested
Work closely with the Finance Department and Director of Development to create budgets and adhere to budgets, expenses, and revenue generating activities, pre- and post-reconciliation of events
Fundraising and Events
Develop a recruitment and engagement plan to build awareness about The CAC’s fundraising events and initiatives
For all events, plan and execute logistics pre-event, day-of, and post-event, including but not limited to: securing event venues, securing sponsorships, management of silent auction items for all events, appropriate permits and insurance certificates, pre-event marketing and advertising (in concert with the Marketing Team), delivery of sponsor benefits and sponsorship fulfillment reports, contracting with vendors, committee oversight, acknowledgement to supporters and other items as may be required
Manage and record all event related in-kind gifts, including silent auction items, and reporting information in a concise manner for database entry as well as being responsible for executing and distributing in-kind acknowledgement letters for all event related in-kind gifts
Oversee, in collaboration with the Client Services Team, the Holiday Giving program
Be present at all major CAC events and as required, third-party events and other fundraising initiatives
Supervise the Development Internship program, in collaboration with the Development Coordinator and/or the Marketing and Communications Coordinator
Maintain and grow the volunteer list and provide a volunteer audit to finance annually
Communications
Work closely with The CAC’s Marketing Team to develop a marketing and communications plan related to all events, fundraising initiatives and/or third-party events
Create content for event emails, website, invitations, letters (donor request letters) and sponsorship packages
Actively networking on a frequent and consistent basis to create new or grow existing relationships, cultivate donors and brainstorm new ideas for future events
Education and Experience
Bachelor’s degree in Sales, Marketing, Project Management, or related field, with two to three years’ fundraising experience
Results-oriented professional with experience managing successful large events and fundraising initiatives in a not-for-profit environment or related field
History and experience of presenting and speaking in front of all size groups in a professional manner
Supervisory experience is preferred
Required Skills, Knowledge, and Abilities
Excellent project management skills, detail oriented, and organized, with the ability to meet deadlines
Proven work experience in a direct supervisory role
Creative thinker who is comfortable successfully juggling multiple tasks and projects
Adept at generating and analyzing event metrics and fundraising strategies
Positive and energetic and leads by example through personal effort and initiative to meet fundraising and sponsorship strategies for events
Exceptional interpersonal, writing, communication and facilitation skills along with the ability to work effectively with many different constituencies
Mission driven with unquestionable integrity
Ability to develop and sustain excellent working relationships with individuals, businesses, and organizations
Self-starter who is comfortable working with limited supervision, able to continually find new and cutting-edge ideas surrounding fundraising and cultivation
Must be able to network and possess the inherent ability to adapt to change and be confident presenting, educating, publicly speaking and communicating persuasively about the importance of The CAC’s mission
Proficient with computer applications, (Microsoft Office Suite), including word processing, spreadsheets, and database and CRM/event software. Raiser’s Edge, Greater Giving and Asana experience is preferred
Ability to travel locally with reliable transportation and work flexible hours on nights and weekends
Respect for diversity and a commitment to providing culturally competent and inclusive services
Ability to remain even-tempered, calm, and collected during stressful situations
Physical Requirements
Ability to stand for several hours
Ability to lift 40 lbs
Details
Seniority level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Non-profit Organizations
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This position manages special events, third party events, cultivation events, and the Development Internship program. The Events Manager coordinates logistics, volunteers, gifts in kind, and the holiday giving program. The Events Manager reports to and works closely with the Director of Development and will have extensive contact with the philanthropic and corporate community, Board members, committee members, and volunteers.
Position Details POSITION TITLE : Events Manager
REPORTS TO : Director of Development
SALARY RANGE : $60,500 - $68,000
FLSA STATUS : Full-time, exempt
Responsibilities General
Become familiar with The CAC’s Mission, history and programs
Board members, staff, supporters and volunteers
Events and initiatives
Speak publicly with knowledge and confidence about The CAC in front of all groups
Project a professional and knowledgeable image on behalf of The CAC
Provides superior customer service to constituents through online support, timely responses to all communications with outstanding follow-through
Perform general administrative responsibilities including data entry, mailings, etc. in alignment with brand guidelines
Must possess a valid driver's license
Other duties as required
Cultivation
Engage sponsors, event donors and volunteers in agency tours and face-to-face meetings with the intent to grow philanthropic relationships for the agency
Actively participate and represent The CAC at networking and community events for education, engagement and cultivation purposes
Responsible for achieving revenue, volunteer recruitment, and development goals
Utilize databases and relevant information to create and provide, in a timely manner, necessary reports and analysis related to events, (including third party events), budgets, sponsorship package pricing and other items as may be requested
Work closely with the Finance Department and Director of Development to create budgets and adhere to budgets, expenses, and revenue generating activities, pre- and post-reconciliation of events
Fundraising and Events
Develop a recruitment and engagement plan to build awareness about The CAC’s fundraising events and initiatives
For all events, plan and execute logistics pre-event, day-of, and post-event, including but not limited to: securing event venues, securing sponsorships, management of silent auction items for all events, appropriate permits and insurance certificates, pre-event marketing and advertising (in concert with the Marketing Team), delivery of sponsor benefits and sponsorship fulfillment reports, contracting with vendors, committee oversight, acknowledgement to supporters and other items as may be required
Manage and record all event related in-kind gifts, including silent auction items, and reporting information in a concise manner for database entry as well as being responsible for executing and distributing in-kind acknowledgement letters for all event related in-kind gifts
Oversee, in collaboration with the Client Services Team, the Holiday Giving program
Be present at all major CAC events and as required, third-party events and other fundraising initiatives
Supervise the Development Internship program, in collaboration with the Development Coordinator and/or the Marketing and Communications Coordinator
Maintain and grow the volunteer list and provide a volunteer audit to finance annually
Communications
Work closely with The CAC’s Marketing Team to develop a marketing and communications plan related to all events, fundraising initiatives and/or third-party events
Create content for event emails, website, invitations, letters (donor request letters) and sponsorship packages
Actively networking on a frequent and consistent basis to create new or grow existing relationships, cultivate donors and brainstorm new ideas for future events
Education and Experience
Bachelor’s degree in Sales, Marketing, Project Management, or related field, with two to three years’ fundraising experience
Results-oriented professional with experience managing successful large events and fundraising initiatives in a not-for-profit environment or related field
History and experience of presenting and speaking in front of all size groups in a professional manner
Supervisory experience is preferred
Required Skills, Knowledge, and Abilities
Excellent project management skills, detail oriented, and organized, with the ability to meet deadlines
Proven work experience in a direct supervisory role
Creative thinker who is comfortable successfully juggling multiple tasks and projects
Adept at generating and analyzing event metrics and fundraising strategies
Positive and energetic and leads by example through personal effort and initiative to meet fundraising and sponsorship strategies for events
Exceptional interpersonal, writing, communication and facilitation skills along with the ability to work effectively with many different constituencies
Mission driven with unquestionable integrity
Ability to develop and sustain excellent working relationships with individuals, businesses, and organizations
Self-starter who is comfortable working with limited supervision, able to continually find new and cutting-edge ideas surrounding fundraising and cultivation
Must be able to network and possess the inherent ability to adapt to change and be confident presenting, educating, publicly speaking and communicating persuasively about the importance of The CAC’s mission
Proficient with computer applications, (Microsoft Office Suite), including word processing, spreadsheets, and database and CRM/event software. Raiser’s Edge, Greater Giving and Asana experience is preferred
Ability to travel locally with reliable transportation and work flexible hours on nights and weekends
Respect for diversity and a commitment to providing culturally competent and inclusive services
Ability to remain even-tempered, calm, and collected during stressful situations
Physical Requirements
Ability to stand for several hours
Ability to lift 40 lbs
Details
Seniority level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Non-profit Organizations
#J-18808-Ljbffr