Texas Health and Human Services Commission
Contract and Grants Coordinator
Texas Health and Human Services Commission, Austin, Texas, us, 78716
DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.
Employee Benefits:
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
Review our Top 10 Tips for Success when Applying to State of Texas Jobs.
Functional Title:
Contract and Grants Coordinator Job Title:
Program Specialist VI Agency:
Dept of State Health Services Department:
Regional & Loc Dep Assoc Comm Posting Number:
8553 Closing Date:
10/03/2025 Posting Audience:
Internal and External Occupational Category:
Business and Financial Operations Salary Group:
TEXAS-B-23 Salary Range:
$5,098.66 - $6,999.00 Pay Frequency:
Monthly Shift:
Day Additional Shift: Telework:
Not Eligible for Telework Travel:
Up to 10% Regular/Temporary:
Temporary Full Time/Part Time:
Full time FLSA Exempt/Non-Exempt:
Exempt Facility Location: Job Location City:
AUSTIN Job Location Address:
1100 W 49TH ST (DHT) Other Locations: MOS Codes:
16GX,60C0,611X,612X,63G0,641X,712X,86M0,86P0,88A0,88B0,8U000,OS,OSS,PERS,YN,YNS
Brief Job Description:
Coordinates with Division staff and the DSHS Contract Management Unit to plan, develop, and implement programmatic work related to Division contracts, memoranda of understanding, and requests for funding. Coordinates with grantees and contractors on programmatic activities. Produces grant applications and progress reports, participates in requests for proposals that obtain federal funding, and works with RLHO staff to make state and federal funding available to RLHO organizations and other agencies. Initiates program activities to evaluate grants, budgets, and program expenditure data as well as progress on programmatic objectives, to ensure optimum program implementation.
Essential Job Functions (EJFs):
Serves as subject matter expert on local health entity (LHE) contracts, including but not limited to those funded by the Public Health Infrastructure grant (PHIG). Works with RLHO organizations and other areas of DSHS to ensure completion of contract reviews and approvals following agency guidance. Researches, prepares, and presents reports on contract activities and expenditures to management as needed. 30%
Assists the Grants Team Supervisor with preparing, submitting, and tracking RLHO Division grant applications/proposals, including the PHIG and other requests for proposals/applications. Coordinates the development and submission of grant-required reports. Participates in audits as needed. 30%
Provides consultative services and technical assistance to DSHS Public Health Region, LHE contractors, and program staff to ensure clarity of and compliance with contract requirements. Conducts contract monitoring meetings and site visits as needed. 20%
Tracks requirements, due dates, and renewals for contracts, grants, and other deliverables to ensure proactive initiation and timely completion. Assigns, prepares, and submits assignments related to RLHO contracts and grants. 15%
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency's mission critical reporting requirements. 5%
Knowledge, Skills and Abilities (KSAs):
Knowledge of:
Performance measures and grant funding activities.
State and federal laws, regulations, policies, procedures, and processes relating to contracts and grants administration.
Skill in:
Skill in using personal computer application software such as Microsoft Office applications (especially Excel and Word), or similar programs.
Skill in oral communication, including the ability to make public presentations and train staff, contractors, and others.
Skill in written communication, including the ability to write technical information in an understandable format and produce sophisticated reports.
Skill in tracking deliverables and timelines.
Ability to:
Ability to interpret legal documents such as contracts.
Ability to develop, research, interpret, and evaluate policies and procedures.
Ability to research, assemble, correlate, and analyze facts, and devise solutions to problems.
Ability to assess and manage priorities, and meet deadlines.
Ability to effectively work with individuals and groups.
Registrations, Licensure Requirements or Certifications:
Valid drivers license
Certified Texas Contract Manager (CTCM) certification required within one year of start date for this position.
Initial Screening Criteria:
Bachelor's degree in accounting, finance, business, public administration, or a related field preferred. Experience may be substituted year for year for formal education.
At least two years of experience in the administration, development, coordination, or monitoring of grants or contracts required.
Additional Information:
The full salary range may not be offered due to budget constraints.
An in-basket exercise will be required at the time of interview.
The position filled from this job posting is a temporary position and will only be filled through the duration of the grant cycle which is expected to last through November 30, 2027.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.
Salary Information, Pre-employment Checks, and Work Eligibility:
The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form
Employee Benefits:
DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.
Review our Top 10 Tips for Success when Applying to State of Texas Jobs.
Functional Title:
Contract and Grants Coordinator Job Title:
Program Specialist VI Agency:
Dept of State Health Services Department:
Regional & Loc Dep Assoc Comm Posting Number:
8553 Closing Date:
10/03/2025 Posting Audience:
Internal and External Occupational Category:
Business and Financial Operations Salary Group:
TEXAS-B-23 Salary Range:
$5,098.66 - $6,999.00 Pay Frequency:
Monthly Shift:
Day Additional Shift: Telework:
Not Eligible for Telework Travel:
Up to 10% Regular/Temporary:
Temporary Full Time/Part Time:
Full time FLSA Exempt/Non-Exempt:
Exempt Facility Location: Job Location City:
AUSTIN Job Location Address:
1100 W 49TH ST (DHT) Other Locations: MOS Codes:
16GX,60C0,611X,612X,63G0,641X,712X,86M0,86P0,88A0,88B0,8U000,OS,OSS,PERS,YN,YNS
Brief Job Description:
Coordinates with Division staff and the DSHS Contract Management Unit to plan, develop, and implement programmatic work related to Division contracts, memoranda of understanding, and requests for funding. Coordinates with grantees and contractors on programmatic activities. Produces grant applications and progress reports, participates in requests for proposals that obtain federal funding, and works with RLHO staff to make state and federal funding available to RLHO organizations and other agencies. Initiates program activities to evaluate grants, budgets, and program expenditure data as well as progress on programmatic objectives, to ensure optimum program implementation.
Essential Job Functions (EJFs):
Serves as subject matter expert on local health entity (LHE) contracts, including but not limited to those funded by the Public Health Infrastructure grant (PHIG). Works with RLHO organizations and other areas of DSHS to ensure completion of contract reviews and approvals following agency guidance. Researches, prepares, and presents reports on contract activities and expenditures to management as needed. 30%
Assists the Grants Team Supervisor with preparing, submitting, and tracking RLHO Division grant applications/proposals, including the PHIG and other requests for proposals/applications. Coordinates the development and submission of grant-required reports. Participates in audits as needed. 30%
Provides consultative services and technical assistance to DSHS Public Health Region, LHE contractors, and program staff to ensure clarity of and compliance with contract requirements. Conducts contract monitoring meetings and site visits as needed. 20%
Tracks requirements, due dates, and renewals for contracts, grants, and other deliverables to ensure proactive initiation and timely completion. Assigns, prepares, and submits assignments related to RLHO contracts and grants. 15%
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations Plan (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency's mission critical reporting requirements. 5%
Knowledge, Skills and Abilities (KSAs):
Knowledge of:
Performance measures and grant funding activities.
State and federal laws, regulations, policies, procedures, and processes relating to contracts and grants administration.
Skill in:
Skill in using personal computer application software such as Microsoft Office applications (especially Excel and Word), or similar programs.
Skill in oral communication, including the ability to make public presentations and train staff, contractors, and others.
Skill in written communication, including the ability to write technical information in an understandable format and produce sophisticated reports.
Skill in tracking deliverables and timelines.
Ability to:
Ability to interpret legal documents such as contracts.
Ability to develop, research, interpret, and evaluate policies and procedures.
Ability to research, assemble, correlate, and analyze facts, and devise solutions to problems.
Ability to assess and manage priorities, and meet deadlines.
Ability to effectively work with individuals and groups.
Registrations, Licensure Requirements or Certifications:
Valid drivers license
Certified Texas Contract Manager (CTCM) certification required within one year of start date for this position.
Initial Screening Criteria:
Bachelor's degree in accounting, finance, business, public administration, or a related field preferred. Experience may be substituted year for year for formal education.
At least two years of experience in the administration, development, coordination, or monitoring of grants or contracts required.
Additional Information:
The full salary range may not be offered due to budget constraints.
An in-basket exercise will be required at the time of interview.
The position filled from this job posting is a temporary position and will only be filled through the duration of the grant cycle which is expected to last through November 30, 2027.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.
Salary Information, Pre-employment Checks, and Work Eligibility:
The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds. Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form