Merrimack College
Sr Administrator III - Office of the Provost
Merrimack College, North Andover, Massachusetts, United States, 01845
Job Description
Job Description
Position Summary:
Reporting to the Provost, the Senior Administrator III provides operational support to ensure the efficient and effective functioning of the Office of the Provost. This position oversees office operations, supports academic leadership, and facilitates communication and collaboration across academic and administrative units. The Senior Administrator III acts as a trusted advisor and liaison to internal and external stakeholders.
Key Responsibilities:
Anticipate the Provost’s needs by organizing daily schedules, preparing briefing materials, and ensuring readiness for meetings, events, and presentations.
Draft, review, and manage email and written correspondence on behalf of the Provost, ensuring timely responses and professional tone. Assist with drafting reports, memos, and presentations; provide background research as needed.
Maintain and prioritize the Provost’s complex calendar; schedule meetings, coordinate logistics, and ensure effective follow-up.
Handle travel arrangements, process expenses, and oversee other administrative tasks to ensure seamless operations.
Help plan and execute donor cultivation events and meetings, manage logistics, prepare materials, draft donor correspondence, and support development-related communications in partnership with the Office of Development and Alumni Relations.
Draft and edit high-level correspondence, policy documents, a bi-weekly newsletter, and announcements on behalf of the Provost.
Maintain confidentiality and ensure appropriate handling of sensitive matters.
Partner with the Executive Vice Provost and Vice Provost to track initiatives and key academic projects.
Plan, coordinate, and execute events hosted by the Provost’s Office, including academic events, ceremonies, and receptions.
Minimum Qualifications:
Bachelor’s degree (in business administration, higher education, or a related field)
At least 5 years of progressively responsible administrative experience, preferably in a university setting.
Demonstrated experience and/or aptitude supporting senior executives or academic leaders.
Required Skills and Competencies:
Exceptional organizational, planning, and analytical skills.
High level of professionalism, discretion, and integrity.
Excellent written and verbal communication skills.
Strong interpersonal and relationship-building abilities.
Proficiency with Microsoft Office Suite, Google Suite, calendar systems, and administrative software tools.
Ability to manage multiple priorities, meet deadlines, and adapt in a dynamic environment.
Application Materials Should Include: Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission and our values.
Resume
This position is subject to the successful completion of a criminal background check.
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building an accepting and respectful community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Catholic and Augustinian mission. All candidates should describe in their application how they will foster a culture that supports our mission.
About Merrimack College
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and 1,900 graduate students from 46 states and 45 countries. The College features more than 160 career-focused academic programs in science, engineering, business, nursing, health sciences, education, social sciences and humanities across undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College has six schools: arts and sciences, engineering and computational sciences, nursing and health sciences, education and social policy, the Girard school of business, and the Graduate School of counseling and social work. The College’s suburban 220-acre campus is just north of Boston in North Andover, Massachusetts. Merrimack is a Professions-focused,
Undergraduate/Graduate -Master’s Large/Medium institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest-growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, ranking 37th in the Regional Universities North category in 2025. Merrimack is a NCAA Division I athletic institution.
Merrimack College is an Equal Opportunity Employer.
Job Description
Position Summary:
Reporting to the Provost, the Senior Administrator III provides operational support to ensure the efficient and effective functioning of the Office of the Provost. This position oversees office operations, supports academic leadership, and facilitates communication and collaboration across academic and administrative units. The Senior Administrator III acts as a trusted advisor and liaison to internal and external stakeholders.
Key Responsibilities:
Anticipate the Provost’s needs by organizing daily schedules, preparing briefing materials, and ensuring readiness for meetings, events, and presentations.
Draft, review, and manage email and written correspondence on behalf of the Provost, ensuring timely responses and professional tone. Assist with drafting reports, memos, and presentations; provide background research as needed.
Maintain and prioritize the Provost’s complex calendar; schedule meetings, coordinate logistics, and ensure effective follow-up.
Handle travel arrangements, process expenses, and oversee other administrative tasks to ensure seamless operations.
Help plan and execute donor cultivation events and meetings, manage logistics, prepare materials, draft donor correspondence, and support development-related communications in partnership with the Office of Development and Alumni Relations.
Draft and edit high-level correspondence, policy documents, a bi-weekly newsletter, and announcements on behalf of the Provost.
Maintain confidentiality and ensure appropriate handling of sensitive matters.
Partner with the Executive Vice Provost and Vice Provost to track initiatives and key academic projects.
Plan, coordinate, and execute events hosted by the Provost’s Office, including academic events, ceremonies, and receptions.
Minimum Qualifications:
Bachelor’s degree (in business administration, higher education, or a related field)
At least 5 years of progressively responsible administrative experience, preferably in a university setting.
Demonstrated experience and/or aptitude supporting senior executives or academic leaders.
Required Skills and Competencies:
Exceptional organizational, planning, and analytical skills.
High level of professionalism, discretion, and integrity.
Excellent written and verbal communication skills.
Strong interpersonal and relationship-building abilities.
Proficiency with Microsoft Office Suite, Google Suite, calendar systems, and administrative software tools.
Ability to manage multiple priorities, meet deadlines, and adapt in a dynamic environment.
Application Materials Should Include: Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission and our values.
Resume
This position is subject to the successful completion of a criminal background check.
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building an accepting and respectful community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Catholic and Augustinian mission. All candidates should describe in their application how they will foster a culture that supports our mission.
About Merrimack College
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and 1,900 graduate students from 46 states and 45 countries. The College features more than 160 career-focused academic programs in science, engineering, business, nursing, health sciences, education, social sciences and humanities across undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College has six schools: arts and sciences, engineering and computational sciences, nursing and health sciences, education and social policy, the Girard school of business, and the Graduate School of counseling and social work. The College’s suburban 220-acre campus is just north of Boston in North Andover, Massachusetts. Merrimack is a Professions-focused,
Undergraduate/Graduate -Master’s Large/Medium institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest-growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, ranking 37th in the Regional Universities North category in 2025. Merrimack is a NCAA Division I athletic institution.
Merrimack College is an Equal Opportunity Employer.