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CATHEXIS

Senior Executive Assistant

CATHEXIS, Washington

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Overview

CATHEXIS provided pay range. This range is provided by CATHEXIS. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $132,500.00/yr

Team CATHEXIS elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an all-in mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect, Engagement, Customer Service, Integrity, Teamwork, and Excellence in everything we do for our employees, clients, partners, and communities. We believe success is best when we listen and lead with empathy, model high standards of ethics to provide a rewarding candidate experience, work hard, have fun, and appreciate the strengths we all bring to the team, and empower our employees to create innovative and trusted results.

Position

We are looking for a dynamic Senior Executive Assistant to join our team. The Senior Executive Assistant will provide executive-level support to senior leaders within the Office of the Under Secretary of Defense for Policy (OUSD(P)). This role requires exceptional organizational, communication, and problem-solving skills, with the ability to operate effectively in a high-tempo, dynamic environment. Manage complex calendars, coordinate travel, oversee correspondence, and facilitate high-level meetings.

This position is based onsite daily at one of several high-profile offices across the National Capital Region and is contingent on a government award.

Responsibilities

  • Provide executive-level administrative support to senior executives, managing complex calendars, scheduling, and deconfliction for high-priority engagements
  • Coordinate logistics for senior leader engagements, including visitor coordination, security check-in, daybook assembly, and meeting preparation
  • Arrange domestic and international travel in compliance with DoD regulations, including Defense Travel System (DTS) processing, APACS submissions, and Foreign Clearance Guide adherence
  • Track and route incoming/outgoing correspondence using CATMS, TMT, or ETMS2 to ensure timely and accurate responses
  • Facilitate and oversee security-related processes, including building access, information system access, and CAC requests
  • Prepare and edit correspondence, reports, briefings, and presentation materials using Microsoft Office Suite and maintain SharePoint
  • Serve as liaison between senior leaders, internal staff, and external stakeholders to ensure smooth operational flow and mission success
  • Other duties as assigned

Requirements

  • Active DoD Top Secret (TS) clearance with SCI eligibility at the time of application is required
  • Bachelor’s degree and a minimum of 8 years of demonstrated experience in providing Executive Level support to Senior Executives in the Federal Government, Military (DoD Flag / General Officers)
  • Associate’s degree may substitute with 10 years of demonstrated experience
  • High School diploma may substitute with 11 years of general experience
  • Experience with correspondence/task management systems such as CATMS, TMT, or ETMS2, highly preferred
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint
  • Extensive experience with DoD scheduling, calendar management, and coordination of senior leader engagements
  • Familiarity with DoD travel systems and regulations, including DTS, APACS, and Foreign Clearance Guide compliance
  • Strong understanding of DoD security procedures, including clearance processing and physical access protocols
  • Excellent organizational, communication, and interpersonal skills with the ability to work under pressure and manage shifting priorities

Compensation and Benefits

CATHEXIS offers competitive compensation packages. The annual salary range for this role is $120,000 to $132,500. The salary information is a general guideline and offers depend on location, qualifications, experience, and skills.

Benefits

  • Performance Bonuses
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Plan (Traditional and ROTH)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off
  • 11 Federal Holidays
  • Parental Leave
  • Commuter Benefits
  • Short Term & Long Term Disability
  • Training & Development
  • Wellness Program
  • Community Outreach Initiatives

CATHEXIS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the

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