CommonSpirit Health Philanthropy
Real Estate Tax Lease Analyst
CommonSpirit Health Philanthropy, San Francisco, California, United States, 94199
Responsibilities
The Real Estate Lease Analyst is responsible for independently managing the integrity of real estate portfolio data for a complex portfolio and providing related direct support to the National Real Estate Services team. This includes all the responsibilities listed in the Accountabilities Sections below.
Update the Common Spirit Owned and Leased Property Database as new facilities are acquired, sold, or leased.
Prepare lease abstracts and edit them for accuracy, and manage a 3rd party abstractor to ensure a high level of quality.
Track payables and receivables associated with the leases in the portfolio and prepare the appropriate supporting documentation and rent reports for approvals.
Prepare invoices for subtenants, reconcile subtenant accounts, review incoming invoices for errors/accuracy with lease document and ensure correct coding.
Prepare and distribute critical date reports, maintain lease management system for tracking important dates and tasks.
Perform annual operating expense reconciliations, monitor audit windows and audit requirements contained in the lease documents.
Conduct financial analysis as needed, including AR/AP, rent rolls, and budgets in accordance with required accounting principles, such as ASC842 and GAAP.
Support tax team with parcel research and tax payment histories as needed.
Manage and research vendor payments, including the preparation of documentation to obtain purchase orders (PO), obtain approval of invoices and submit for payment, and track payments against POs when required.
Manage the Tenant Improvement Reimbursement process, assuring all owed reimbursement from landlords are collected as required.
Correspondence with hospital administration and Foundation clients, landlords, brokers and associated real estate service providers regarding the provision of real estate facilities and services.
Preparation of FMV documentation, preparing NPV worksheets, submittal to legal for document preparation and legal approval.
Manage the lease execution process, including lease distribution to all related individuals; assure insurance requirements are met, obtaining W9 information from landlords.
Coordinate meetings and provide administrative support for Managers of Corporate Real Estate Services, including assisting in preparation of Power Point presentations, Webex, telephone support and the submission of Lease Services Request to Legal.
Analyze property financial statements, rent rolls, operation expenses and proposed proforma’s.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
Prepare adhoc reports from Common Spirit Lease Real Estate Database.
Independent collection of real estate transactional data in supporting RE managers with the lease, joint ventures, acquisitions/disposition transactions.
Manage the acquisition of information from brokers, appraisers, title officers, legal and associated tasks in preparation for real estate transactions.
Assist in preparing analysis and reports for real estate transactions including, but not limited to:
Due diligence for new acquisitions and sales
Joint ventures and mergers
Request for Proposals (RFPs) for MOB developments and associated projects
NPV analysis
LOI preparation
Common Spirit leases and real estate transaction processes
Tenant signage
Maintaining legal log
Assist in the preparation of RFP respondent comparison and analysis spreadsheets for developer selection process.
Gather and evaluate economic, demographic and other associated real estate market data.
Prepare periodic powerpoint presentations for hospital and corporate senior management projects.
The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.
Qualifications
Bachelor’s degree in Real Estate Management, Economics, Business Administration Required
5 years working in the Real Estate Services field Required
Experience in Database Management Required
Experience with relational databases and other tools to compile and interpret quantitative data & MS Office applications
Experience in Database Management
Experience with providing visible sponsorship and guidance of major change initiative.
Experience in completing commercial real estate transactions
Experience in financial modeling and analysis
Demonstrated advanced working knowledge in MS Office applications, with a concentration on Excel
Overview At the heart of CommonSpirit Health\'s ministry are the national office departments that provide the foundational support, resources, and expertise that empower local communities to focus on what they do best—caring for patients. Our teams bring together expertise in clinical excellence, operations, finance, human resources, legal, supply chain, technology, and mission integration.
Guided by our faith-based values, the national office fosters consistency, alignment, and innovation across CommonSpirit. By centralizing expertise and leveraging economies of scale, we enable each location to operate efficiently while maintaining flexibility to address unique local community needs. From advancing digital solutions to driving health equity, these departments extend the healing presence of humankindness everywhere we serve.
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Update the Common Spirit Owned and Leased Property Database as new facilities are acquired, sold, or leased.
Prepare lease abstracts and edit them for accuracy, and manage a 3rd party abstractor to ensure a high level of quality.
Track payables and receivables associated with the leases in the portfolio and prepare the appropriate supporting documentation and rent reports for approvals.
Prepare invoices for subtenants, reconcile subtenant accounts, review incoming invoices for errors/accuracy with lease document and ensure correct coding.
Prepare and distribute critical date reports, maintain lease management system for tracking important dates and tasks.
Perform annual operating expense reconciliations, monitor audit windows and audit requirements contained in the lease documents.
Conduct financial analysis as needed, including AR/AP, rent rolls, and budgets in accordance with required accounting principles, such as ASC842 and GAAP.
Support tax team with parcel research and tax payment histories as needed.
Manage and research vendor payments, including the preparation of documentation to obtain purchase orders (PO), obtain approval of invoices and submit for payment, and track payments against POs when required.
Manage the Tenant Improvement Reimbursement process, assuring all owed reimbursement from landlords are collected as required.
Correspondence with hospital administration and Foundation clients, landlords, brokers and associated real estate service providers regarding the provision of real estate facilities and services.
Preparation of FMV documentation, preparing NPV worksheets, submittal to legal for document preparation and legal approval.
Manage the lease execution process, including lease distribution to all related individuals; assure insurance requirements are met, obtaining W9 information from landlords.
Coordinate meetings and provide administrative support for Managers of Corporate Real Estate Services, including assisting in preparation of Power Point presentations, Webex, telephone support and the submission of Lease Services Request to Legal.
Analyze property financial statements, rent rolls, operation expenses and proposed proforma’s.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
Prepare adhoc reports from Common Spirit Lease Real Estate Database.
Independent collection of real estate transactional data in supporting RE managers with the lease, joint ventures, acquisitions/disposition transactions.
Manage the acquisition of information from brokers, appraisers, title officers, legal and associated tasks in preparation for real estate transactions.
Assist in preparing analysis and reports for real estate transactions including, but not limited to:
Due diligence for new acquisitions and sales
Joint ventures and mergers
Request for Proposals (RFPs) for MOB developments and associated projects
NPV analysis
LOI preparation
Common Spirit leases and real estate transaction processes
Tenant signage
Maintaining legal log
Assist in the preparation of RFP respondent comparison and analysis spreadsheets for developer selection process.
Gather and evaluate economic, demographic and other associated real estate market data.
Prepare periodic powerpoint presentations for hospital and corporate senior management projects.
The job summary and responsibilities listed above are designed to indicate the general nature of the work performed within this job. They are not designed to contain or be interpreted as a comprehensive inventory of all job responsibilities required of employees assigned to this job. Employees may be required to perform other duties as assigned.
Qualifications
Bachelor’s degree in Real Estate Management, Economics, Business Administration Required
5 years working in the Real Estate Services field Required
Experience in Database Management Required
Experience with relational databases and other tools to compile and interpret quantitative data & MS Office applications
Experience in Database Management
Experience with providing visible sponsorship and guidance of major change initiative.
Experience in completing commercial real estate transactions
Experience in financial modeling and analysis
Demonstrated advanced working knowledge in MS Office applications, with a concentration on Excel
Overview At the heart of CommonSpirit Health\'s ministry are the national office departments that provide the foundational support, resources, and expertise that empower local communities to focus on what they do best—caring for patients. Our teams bring together expertise in clinical excellence, operations, finance, human resources, legal, supply chain, technology, and mission integration.
Guided by our faith-based values, the national office fosters consistency, alignment, and innovation across CommonSpirit. By centralizing expertise and leveraging economies of scale, we enable each location to operate efficiently while maintaining flexibility to address unique local community needs. From advancing digital solutions to driving health equity, these departments extend the healing presence of humankindness everywhere we serve.
#J-18808-Ljbffr