Mark Enlow Inc. DBA Enlow & Associates
Executive Assistant
Mark Enlow Inc. DBA Enlow & Associates, Healdsburg, California, United States, 95448
Overview
Position Summary We are seeking a highly organized, proactive, and upbeat Executive Assistant to serve as the operational anchor of our fast-paced executive search firm. This role is ideal for someone who thrives in a dynamic environment, loves keeping people and priorities aligned, and is eager to take ownership of day-to-day business functions. You will work closely with our CEO, to ensure the business runs smoothlyfrom interview scheduling and team coordination to office communications and internal project support. Youll be the go-to person who helps turn plans into action and ideas into structure. Responsibilities Manage all internal and external scheduling, including interviews with clients and candidates. Confirm interview times, send calendar invites, and ensure all parties have necessary info. Proactively follow up to prevent scheduling conflicts or miscommunication. Oversee day-to-day team operations to ensure business processes run on schedule. Track deliverables across pods (Research, Recruiting, Business Development, Admin). Maintain and improve shared calendars, trackers, and standard operating procedures. Act as a direct liaison for Mark Enloworganizing his calendar, fielding inbound needs, and ensuring follow-ups are executed promptly. Prepare and share meeting agendas, interview rundowns, and status reports. Reinforce team accountability in a positive and energizing way. Uphold our culture of excellence, fun, and results. Maintain CRM accuracy (Big Biller, LinkedIn, WebEx trackers, Quickbooks). Format and send client-facing materials like profile sheets and interview decks. Ensure all hiring materials are timely, professional, and accurate. Partner with the CEO and leadership to implement new systems, track key project milestones, and help translate big-picture goals into action plans. Own SOP Documentation: Build and maintain a living library of Standard Operating Procedures for core business functions (scheduling, reporting, recruiting workflow, etc.). Coordinate with Recruiting, BD, and Research pods to ensure smooth handoffs, reduce duplication of effort, and improve information flow.
Qualifications
25 years in administrative, coordination, or office management roles. Excellent verbal and written communication skills. Experience working in high-output, fast-growth businesses (bonus: recruiting or sales background). Confident working with executives and maintaining discretion. Tech-savvy: Comfortable with Google Suite, WebEx, Calendly, CRMs, and Slack-style tools. High emotional intelligence, accountability, and attention to detail. Thrives on structure but can adapt in a changing, creative environment.
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Position Summary We are seeking a highly organized, proactive, and upbeat Executive Assistant to serve as the operational anchor of our fast-paced executive search firm. This role is ideal for someone who thrives in a dynamic environment, loves keeping people and priorities aligned, and is eager to take ownership of day-to-day business functions. You will work closely with our CEO, to ensure the business runs smoothlyfrom interview scheduling and team coordination to office communications and internal project support. Youll be the go-to person who helps turn plans into action and ideas into structure. Responsibilities Manage all internal and external scheduling, including interviews with clients and candidates. Confirm interview times, send calendar invites, and ensure all parties have necessary info. Proactively follow up to prevent scheduling conflicts or miscommunication. Oversee day-to-day team operations to ensure business processes run on schedule. Track deliverables across pods (Research, Recruiting, Business Development, Admin). Maintain and improve shared calendars, trackers, and standard operating procedures. Act as a direct liaison for Mark Enloworganizing his calendar, fielding inbound needs, and ensuring follow-ups are executed promptly. Prepare and share meeting agendas, interview rundowns, and status reports. Reinforce team accountability in a positive and energizing way. Uphold our culture of excellence, fun, and results. Maintain CRM accuracy (Big Biller, LinkedIn, WebEx trackers, Quickbooks). Format and send client-facing materials like profile sheets and interview decks. Ensure all hiring materials are timely, professional, and accurate. Partner with the CEO and leadership to implement new systems, track key project milestones, and help translate big-picture goals into action plans. Own SOP Documentation: Build and maintain a living library of Standard Operating Procedures for core business functions (scheduling, reporting, recruiting workflow, etc.). Coordinate with Recruiting, BD, and Research pods to ensure smooth handoffs, reduce duplication of effort, and improve information flow.
Qualifications
25 years in administrative, coordination, or office management roles. Excellent verbal and written communication skills. Experience working in high-output, fast-growth businesses (bonus: recruiting or sales background). Confident working with executives and maintaining discretion. Tech-savvy: Comfortable with Google Suite, WebEx, Calendly, CRMs, and Slack-style tools. High emotional intelligence, accountability, and attention to detail. Thrives on structure but can adapt in a changing, creative environment.
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