Leap Solutions Group, Inc.
Administrative / Executive Assistant
Leap Solutions Group, Inc., Healdsburg, California, United States, 95448
Administrative / Executive Assistant
On-site, Healdsburg, CA
Leap Solutions has partnered with Mark Enlow Inc. and is seeking a proactive and detail-oriented
Administrative/Executive Assistant
to support our Executive Search team. This role is critical in ensuring seamless daily operations, enabling recruiters to focus on high-level client and candidate engagement. The ideal candidate is highly organized, communicative, and capable of managing multiple tasks in a fast-paced, collaborative environment.
Essential Functions and Responsibilities: Proactively manage daily schedules for multiple executives. Coordinate and schedule internal meetings, client meetings, and team calls. Prepare meeting materials (e.g., agendas, slide decks, printouts) in advance. Document action items and follow up on post-meeting deliverables. Work closely with recruiters to schedule client interviews. Send timely confirmations to candidates and interviewers. Gather feedback post-interview and document outcomes in the system. Coordinate additional interview rounds when necessary. Manage all travel arrangements for team members and candidates. Organize company events and client hospitality. Track and manage travel and event-related expenses in compliance with company policies. Format, proofread, and prepare documents essential to the search process. Maintain a structured digital and physical filing system. Track and file contracts, NDAs, and other key documentation. Draft professional correspondence as needed. Handle incoming calls and general inquiries. Monitor document quality and ensure accuracy in communication. Track task completion and key performance metrics. Collect feedback from internal team and external stakeholders to enhance service delivery. Qualifications
Education & Experience
1-3+ years of experience in an administrative or executive assistant role. Experience supporting high-level executives or within a search/recruiting firm is a plus. Demonstrated ability to manage multiple priorities and meet deadlines. Skills & Attributes
Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High attention to detail with strong grammar, spelling, and formatting skills. Analytical and self-motivated, with a solutions-oriented mindset. Collaborative and professional demeanor. Technical Proficiency
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Google Workspace (Docs, Sheets, Slides) Familiarity with applicant tracking and project management tools such as:
Big Biller (ATS/CRM) Trello, Asana Zoom, Microsoft Teams
PLEASE DIRECT ALL INQUIRIES TO LEAP SOLUTIONS, SANTA ROSA, CA.
ALL PRE-QUALIFIED APPLICANTS WILL RECEIVE A FULL JOB DESCRIPTION/LIST OF BENEFITS UPON SUBMISSION OF A CURRENT RESUME.
Leap Solutions has partnered with Mark Enlow Inc. and is seeking a proactive and detail-oriented
Administrative/Executive Assistant
to support our Executive Search team. This role is critical in ensuring seamless daily operations, enabling recruiters to focus on high-level client and candidate engagement. The ideal candidate is highly organized, communicative, and capable of managing multiple tasks in a fast-paced, collaborative environment.
Essential Functions and Responsibilities: Proactively manage daily schedules for multiple executives. Coordinate and schedule internal meetings, client meetings, and team calls. Prepare meeting materials (e.g., agendas, slide decks, printouts) in advance. Document action items and follow up on post-meeting deliverables. Work closely with recruiters to schedule client interviews. Send timely confirmations to candidates and interviewers. Gather feedback post-interview and document outcomes in the system. Coordinate additional interview rounds when necessary. Manage all travel arrangements for team members and candidates. Organize company events and client hospitality. Track and manage travel and event-related expenses in compliance with company policies. Format, proofread, and prepare documents essential to the search process. Maintain a structured digital and physical filing system. Track and file contracts, NDAs, and other key documentation. Draft professional correspondence as needed. Handle incoming calls and general inquiries. Monitor document quality and ensure accuracy in communication. Track task completion and key performance metrics. Collect feedback from internal team and external stakeholders to enhance service delivery. Qualifications
Education & Experience
1-3+ years of experience in an administrative or executive assistant role. Experience supporting high-level executives or within a search/recruiting firm is a plus. Demonstrated ability to manage multiple priorities and meet deadlines. Skills & Attributes
Exceptional organizational and time-management skills. Strong written and verbal communication abilities. High attention to detail with strong grammar, spelling, and formatting skills. Analytical and self-motivated, with a solutions-oriented mindset. Collaborative and professional demeanor. Technical Proficiency
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Google Workspace (Docs, Sheets, Slides) Familiarity with applicant tracking and project management tools such as:
Big Biller (ATS/CRM) Trello, Asana Zoom, Microsoft Teams
PLEASE DIRECT ALL INQUIRIES TO LEAP SOLUTIONS, SANTA ROSA, CA.
ALL PRE-QUALIFIED APPLICANTS WILL RECEIVE A FULL JOB DESCRIPTION/LIST OF BENEFITS UPON SUBMISSION OF A CURRENT RESUME.