National Audubon Society
Special Assistant to the CEO
National Audubon Society, Washington, District of Columbia, us, 20022
Audubon is seeking an exceptional, mission-driven individual for the role of Special Assistant to the CEO based in Washington, DC. This hybrid position requires travel domestically and internationally up to 50% of the time.
Compensation
$82,000-$92,000 / year Overview
The Special Assistant to the CEO provides high-level, personalized support to Audubon's CEO and works closely with the Executive Office team. The ideal candidate is proactive, highly organized, adaptable, detail-oriented, discreet, and capable of thriving in a fast-paced environment to support the CEO’s engagements, travel, and leadership priorities. Essential Functions
The role focuses on travel and logistical support for the CEO, who travels 50% of the time for global and national forums, donor engagements, and visits to domestic and international field programs. The position involves collaboration with the Executive Office team and multiple departments across Audubon, reporting to the Senior Administrative Manager. The role travels with the CEO and provides hands-on support during all domestic and international trips. Key Responsibilities
Travel Support
Coordinate all aspects of CEO travel in advance (transportation, accommodations, meals) aligned with the CEO’s preferences and dietary needs. Provide on-the-ground logistical support during travel for high-profile engagements (donor visits, partner meetings, media events). Prepare detailed itineraries and communicate logistics to relevant stakeholders prior to trips. Assist in compiling meeting materials and briefing documents to ensure the CEO is well-prepared. Address immediate travel needs professionally to keep the CEO focused on engagement goals. Troubleshoot technology, printing, and other logistics during travel for a seamless experience. Coordinate post-trip debriefs with internal stakeholders to ensure timely follow-up. Take high-quality photos and videos during travels for documentation and distribution to internal teams or external stakeholders. Deliver on-the-spot briefings at events with research beforehand to support meaningful engagements.
Event Prep and Logistics Management
Assist with preparing event materials, briefings, and itineraries under the direction of the Senior Administrative Manager and Executive Communications. Manage real-time logistics for the CEO’s involvement in high-profile events and ensure smooth execution of schedules. Act as liaison between the CEO and event managers, resolving issues promptly and fostering strong relationships.
Executive Office Team Support
Maintain an organized system for tracking and prioritizing tasks and projects related to the CEO’s engagements and travel. Provide workflow management support for logistics related to departmental meetings and office priorities. Execute special projects with attention to detail and strategic focus on advancing the organization’s mission and vision. Prepare reports, presentations, and correspondence as needed. Perform clerical duties such as data entry, document preparation, and filing. Support and facilitate events, conferences, and team gatherings, handling logistics and vendor communications when requested.
Qualifications And Experience
Bachelor’s degree required, Master’s degree a plus. An equivalent combination of education and work experience will be considered. Experience in a global, fast-paced, matrixed environment in hybrid/remote settings is a plus. At least 5 years of experience in public service, non-profit administration, communications/PR, leadership support, philanthropy/development, executive administration, event planning, or logistics. Ability to travel and work long and unpredictable hours, including weekends and holidays. Available for travel with the CEO domestically and internationally, for up to a week at a time; international trips may require up to two weeks. Proficiency in Spanish is preferred to engage with diverse stakeholders, particularly with Audubon’s work in the Western Hemisphere. Ability to handle difficult situations with courtesy, tact, and compassion. Ability to communicate effectively and build strong relationships with the CEO, senior staff, donors and partners, and external organizations. Strong ability to maintain confidentiality, discretion, and personal judgment. Highly organized with demonstrated ability to manage complex schedules and deadlines, coordinating meetings and daily operations with precision. Resourceful and experienced traveler with a valid Driver’s license and excellent driving record. Excellent verbal and interpersonal skills; accountable, a team player with strong execution ability and a positive attitude. Strong problem-solving skills, with the ability to evaluate, create, and implement solutions on the fly. Strong writing and research skills, global mindset, attention to quality and detail, and ability to manage multiple projects under pressure. Tech-savvy with a strong understanding of the social media landscape. National Audubon Society Competencies
Fostering Relationships : Build trust, mutual respect, and understanding through regular, genuine interactions while promoting a positive and inclusive environment. Analytical Thinking : Value diverse perspectives in data analysis to foster a comprehensive and equitable approach to problem-solving. Creativity and Innovation : Leverage creativity to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation. Facilitating Change : Promote inclusive approaches to change and problem-solving, ensuring equity and belonging in the process. Team Leadership : Communicate vision and engage others to solve problems while valuing diverse perspectives and fostering inclusivity. EEO Statement
The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to nondiscrimination, inclusion, equal opportunity, and actively seek a diverse pool of candidates in this search. Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to all users. If you would like to contact us regarding accessibility or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only. Seniority level
Mid-Senior level Employment type
Full-time Job function
Other Industries
Non-profit Organizations
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$82,000-$92,000 / year Overview
The Special Assistant to the CEO provides high-level, personalized support to Audubon's CEO and works closely with the Executive Office team. The ideal candidate is proactive, highly organized, adaptable, detail-oriented, discreet, and capable of thriving in a fast-paced environment to support the CEO’s engagements, travel, and leadership priorities. Essential Functions
The role focuses on travel and logistical support for the CEO, who travels 50% of the time for global and national forums, donor engagements, and visits to domestic and international field programs. The position involves collaboration with the Executive Office team and multiple departments across Audubon, reporting to the Senior Administrative Manager. The role travels with the CEO and provides hands-on support during all domestic and international trips. Key Responsibilities
Travel Support
Coordinate all aspects of CEO travel in advance (transportation, accommodations, meals) aligned with the CEO’s preferences and dietary needs. Provide on-the-ground logistical support during travel for high-profile engagements (donor visits, partner meetings, media events). Prepare detailed itineraries and communicate logistics to relevant stakeholders prior to trips. Assist in compiling meeting materials and briefing documents to ensure the CEO is well-prepared. Address immediate travel needs professionally to keep the CEO focused on engagement goals. Troubleshoot technology, printing, and other logistics during travel for a seamless experience. Coordinate post-trip debriefs with internal stakeholders to ensure timely follow-up. Take high-quality photos and videos during travels for documentation and distribution to internal teams or external stakeholders. Deliver on-the-spot briefings at events with research beforehand to support meaningful engagements.
Event Prep and Logistics Management
Assist with preparing event materials, briefings, and itineraries under the direction of the Senior Administrative Manager and Executive Communications. Manage real-time logistics for the CEO’s involvement in high-profile events and ensure smooth execution of schedules. Act as liaison between the CEO and event managers, resolving issues promptly and fostering strong relationships.
Executive Office Team Support
Maintain an organized system for tracking and prioritizing tasks and projects related to the CEO’s engagements and travel. Provide workflow management support for logistics related to departmental meetings and office priorities. Execute special projects with attention to detail and strategic focus on advancing the organization’s mission and vision. Prepare reports, presentations, and correspondence as needed. Perform clerical duties such as data entry, document preparation, and filing. Support and facilitate events, conferences, and team gatherings, handling logistics and vendor communications when requested.
Qualifications And Experience
Bachelor’s degree required, Master’s degree a plus. An equivalent combination of education and work experience will be considered. Experience in a global, fast-paced, matrixed environment in hybrid/remote settings is a plus. At least 5 years of experience in public service, non-profit administration, communications/PR, leadership support, philanthropy/development, executive administration, event planning, or logistics. Ability to travel and work long and unpredictable hours, including weekends and holidays. Available for travel with the CEO domestically and internationally, for up to a week at a time; international trips may require up to two weeks. Proficiency in Spanish is preferred to engage with diverse stakeholders, particularly with Audubon’s work in the Western Hemisphere. Ability to handle difficult situations with courtesy, tact, and compassion. Ability to communicate effectively and build strong relationships with the CEO, senior staff, donors and partners, and external organizations. Strong ability to maintain confidentiality, discretion, and personal judgment. Highly organized with demonstrated ability to manage complex schedules and deadlines, coordinating meetings and daily operations with precision. Resourceful and experienced traveler with a valid Driver’s license and excellent driving record. Excellent verbal and interpersonal skills; accountable, a team player with strong execution ability and a positive attitude. Strong problem-solving skills, with the ability to evaluate, create, and implement solutions on the fly. Strong writing and research skills, global mindset, attention to quality and detail, and ability to manage multiple projects under pressure. Tech-savvy with a strong understanding of the social media landscape. National Audubon Society Competencies
Fostering Relationships : Build trust, mutual respect, and understanding through regular, genuine interactions while promoting a positive and inclusive environment. Analytical Thinking : Value diverse perspectives in data analysis to foster a comprehensive and equitable approach to problem-solving. Creativity and Innovation : Leverage creativity to generate new insights and solutions while embracing diverse ideas and approaches that foster innovation. Facilitating Change : Promote inclusive approaches to change and problem-solving, ensuring equity and belonging in the process. Team Leadership : Communicate vision and engage others to solve problems while valuing diverse perspectives and fostering inclusivity. EEO Statement
The National Audubon Society is a federal contractor and an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We are committed to nondiscrimination, inclusion, equal opportunity, and actively seek a diverse pool of candidates in this search. Accessibility Statement
The National Audubon Society endeavors to keep our careers site accessible to all users. If you would like to contact us regarding accessibility or need assistance completing the application process, please contact Accommodations@audubon.org. This contact information is for accommodation requests only. Seniority level
Mid-Senior level Employment type
Full-time Job function
Other Industries
Non-profit Organizations
#J-18808-Ljbffr