Metropolitan Transportation Commission
Executive Assistant II
Metropolitan Transportation Commission, San Francisco, California, United States, 94199
Overview
Join to apply for the
Executive Assistant II
role at
Metropolitan Transportation Commission
This range is provided by Metropolitan Transportation Commission. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$93,697.55/yr - $118,831.02/yr Salary: $93,697.55 - $118,831.02 Annually
Remote Employment: Flexible/Hybrid
Closing Date: 9/4/2025 11:59 PM Pacific
EQUAL OPPORTUNITY EMPLOYER The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.
DEADLINE TO APPLY IS THURSDAY, SEPTEMBER 4, 2025, AT 11:59 PM IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY
A resume and cover letter are not required with your application, but highly encouraged.
Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!
ABOUT MTC
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov.
ABOUT THE ROLE
The
Executive Assistant II
(EA) will be a vital and integral member of the Regional Network Management and Clipper teams. The EA will support the Section Directors, Assistant Directors and staff in both sections; the two sections will collaborate closely to maximize processes and create synergies where possible. The work in these sections is focused on customer facing transit programs and initiatives. The EA will be involved in external coordination in addition to supporting the internal operations of the two sections.
ESSENTIAL DUTIES & RESPONSIBILITIES
The EA will be responsible for independently performing the full range of more complex office and administrative support duties specific to the Regional Network Management / Clipper sections, including the organization and coordination of work loads. This position will directly support senior managers and directors. This role requires the ability to prioritize and apply sound judgment in the performance of duties; to exercise discretion, tact and diplomacy; and have the ability to maintain confidentiality. The EA will perform other job-related tasks and duties as needed or assigned by the two sections.
This position is expected to be onsite at least two days a week, and possibly more as needed.
QUALIFICATIONS
KNOWLEDGE, SKILLS, & ABILITIES
Ability to handle complex scheduling and meeting coordination and manage MS Outlook calendars for multiple Section Directors, Assistant Directors and other staff
Business math and procedures affecting budgeting, purchasing, expense monitoring, and time reporting
Analyze situations and identify an effective course of action or response to solve inquiries and address problems
Business letter writing, including the standard format for typed materials, and presentation preparation utilizing proper English, accurate spelling, and grammar
Operate office equipment and use programs, including computers, mobile devices, meeting room presentation equipment, and phone systems
Knowledge of shared file keeping and collaboration systems, shared calendaring programs
Expertise with a variety of software applications including Microsoft Word, Excel, PowerPoint, SharePoint, Slack, Asana, as well as database administration, document management software systems, standard report generation tools, and communication tools such as email and texting
Handle travel and training details and process expense reports for Section Directors and Assistant Directors
Ability to:
Organize tasks and responsibilities, work independently, and be a self-starter
Communicate clearly and concisely, both orally and in writing with poise and tact
Establish and sustain effective working relationships while maintaining confidentiality
Represent the two Sections in fulfilling assignments
Interact with a team approach (at all levels) and willingness to execute duties as an active team participant
Meet deadlines and keep accurate records
Work with executives and staff at all levels
Perform mathematical calculations quickly and accurately
Read, understand, and review documents for accuracy and relevant information
Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties
Be flexible, proactive, resourceful and efficient and work in a fast-paced environment, and function with a high level of professionalism and discretion.
MINIMUM QUALIFICATIONS
Education and Experience:
Equivalent to completion of the twelfth (12th) grade and four (4) years of increasingly responsible administrative or secretarial experience.
PREFERRED QUALIFICATIONS
Education and Experience:
High school diploma or GED; and two years of experience equivalent to that of an Executive Assistant I in MTC, or six years of progressively responsible secretarial or office administrative experience, including two years of experience serving as an Executive Assistant, preferably in a government agency.
IMPORTANT INFORMATION
EMPLOYMENT REQUIREMENTS Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.
DISABILITY The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.
APPLICATION ASSISTANCE If you need technical assistance with your on-line application, please contact Applicant Support at (855) 524-5627, available from 8:00 AM to 5:00 PM (PST) Monday through Friday, excluding holidays.
All MTC employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Employment type
Full-time
Job function
Administrative
Industries
Government Administration
Note: This refined description focuses on the core job details and eliminates duplicate and extraneous content while preserving all essential information and required EEO statements.
#J-18808-Ljbffr
Join to apply for the
Executive Assistant II
role at
Metropolitan Transportation Commission
This range is provided by Metropolitan Transportation Commission. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$93,697.55/yr - $118,831.02/yr Salary: $93,697.55 - $118,831.02 Annually
Remote Employment: Flexible/Hybrid
Closing Date: 9/4/2025 11:59 PM Pacific
EQUAL OPPORTUNITY EMPLOYER The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer. MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.
DEADLINE TO APPLY IS THURSDAY, SEPTEMBER 4, 2025, AT 11:59 PM IF YOU ARE INTERESTED, PLEASE APPLY IMMEDIATELY
A resume and cover letter are not required with your application, but highly encouraged.
Be ready to rethink your assumptions about the public sector. Dedicated and motivated colleagues? Beautiful, high amenity building for on-site work and collaboration? Flexible schedules and hybrid work options? Yes, yes, and yes!
ABOUT MTC
The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area. MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area. MTC provides services to the Association of Bay Area Governments (ABAG). For more information about MTC, visit www.mtc.ca.gov.
ABOUT THE ROLE
The
Executive Assistant II
(EA) will be a vital and integral member of the Regional Network Management and Clipper teams. The EA will support the Section Directors, Assistant Directors and staff in both sections; the two sections will collaborate closely to maximize processes and create synergies where possible. The work in these sections is focused on customer facing transit programs and initiatives. The EA will be involved in external coordination in addition to supporting the internal operations of the two sections.
ESSENTIAL DUTIES & RESPONSIBILITIES
The EA will be responsible for independently performing the full range of more complex office and administrative support duties specific to the Regional Network Management / Clipper sections, including the organization and coordination of work loads. This position will directly support senior managers and directors. This role requires the ability to prioritize and apply sound judgment in the performance of duties; to exercise discretion, tact and diplomacy; and have the ability to maintain confidentiality. The EA will perform other job-related tasks and duties as needed or assigned by the two sections.
This position is expected to be onsite at least two days a week, and possibly more as needed.
QUALIFICATIONS
KNOWLEDGE, SKILLS, & ABILITIES
Ability to handle complex scheduling and meeting coordination and manage MS Outlook calendars for multiple Section Directors, Assistant Directors and other staff
Business math and procedures affecting budgeting, purchasing, expense monitoring, and time reporting
Analyze situations and identify an effective course of action or response to solve inquiries and address problems
Business letter writing, including the standard format for typed materials, and presentation preparation utilizing proper English, accurate spelling, and grammar
Operate office equipment and use programs, including computers, mobile devices, meeting room presentation equipment, and phone systems
Knowledge of shared file keeping and collaboration systems, shared calendaring programs
Expertise with a variety of software applications including Microsoft Word, Excel, PowerPoint, SharePoint, Slack, Asana, as well as database administration, document management software systems, standard report generation tools, and communication tools such as email and texting
Handle travel and training details and process expense reports for Section Directors and Assistant Directors
Ability to:
Organize tasks and responsibilities, work independently, and be a self-starter
Communicate clearly and concisely, both orally and in writing with poise and tact
Establish and sustain effective working relationships while maintaining confidentiality
Represent the two Sections in fulfilling assignments
Interact with a team approach (at all levels) and willingness to execute duties as an active team participant
Meet deadlines and keep accurate records
Work with executives and staff at all levels
Perform mathematical calculations quickly and accurately
Read, understand, and review documents for accuracy and relevant information
Learn more complex principles, practices, techniques, and regulations pertaining to assigned duties
Be flexible, proactive, resourceful and efficient and work in a fast-paced environment, and function with a high level of professionalism and discretion.
MINIMUM QUALIFICATIONS
Education and Experience:
Equivalent to completion of the twelfth (12th) grade and four (4) years of increasingly responsible administrative or secretarial experience.
PREFERRED QUALIFICATIONS
Education and Experience:
High school diploma or GED; and two years of experience equivalent to that of an Executive Assistant I in MTC, or six years of progressively responsible secretarial or office administrative experience, including two years of experience serving as an Executive Assistant, preferably in a government agency.
IMPORTANT INFORMATION
EMPLOYMENT REQUIREMENTS Successful completion of a background check, professional references and the Employment Eligibility Verification Form I-9.
DISABILITY The Human Resources Department will make reasonable efforts in the recruitment or skills assessment process to accommodate applicants with disabilities. If selected for an interview or testing, and you require accommodation, please notify the Human Resources Department when confirming your interview or test.
APPLICATION ASSISTANCE If you need technical assistance with your on-line application, please contact Applicant Support at (855) 524-5627, available from 8:00 AM to 5:00 PM (PST) Monday through Friday, excluding holidays.
All MTC employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
Employment type
Full-time
Job function
Administrative
Industries
Government Administration
Note: This refined description focuses on the core job details and eliminates duplicate and extraneous content while preserving all essential information and required EEO statements.
#J-18808-Ljbffr