HDR, Inc.
Overview
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves what is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. Summary of the Role
HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game-changing opportunities by producing winning, professional, competitive proposals. Responsibilities
Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials. Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process. Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan. Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development. Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout. Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule. Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan. Proactively communicate workload needs and availability
Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency. Work closely with specialized experts to write and visualize technical approaches and project understanding information. Work closely with staff to develop qualifications, bios, data, forms, and terms to be accurate and compliant. Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate our aligned qualifications and differentiators. Research project background and tailor content accordingly. Author and review draft proposal text for consistency, brand voice, and grammar to remove errors and redundancy. Integrate risks and issues identified by the pursuit team into the PSOE table and work with graphic designers to produce visuals that present technical information clearly. Identify gaps in draft proposal text that need to be addressed based on capture planning, PSOE exercises, RFP requirements and other resources.
Visual & Layout Skills
Compose and format documents with reader-friendly graphic/layout skills, with an intermediate level of InDesign and a plan to advance. Coordinate with marketing resources, including designers and data keepers, and communicate progress with the Strategic Pursuit Leader assigned to the pursuit. Collaborate with technical leads to develop draft presentation materials and transform complex content into clear visuals. Provide clear direction and timely communication to achieve high-quality deliverables. Develop materials such as interactive presentations and leave-behinds to communicate key messages and differentiators.
Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics during production. Monitor progress to ensure internal deadlines and quality processes are met. Work with Strategic Pursuit leaders to meet expectations for quality, including graphics and format of proposal elements. Perform or request technical editing and compliance reviews to ensure grammatical accuracy and alignment with RFP requirements. Continuously improve processes for producing high-quality materials.
Pre-positioning, Collateral & Material Management
Research project background, news articles and meetings and keep data organized in a collaborative platform. Gather and refine resumes, project information, histories, photographs, and other data to support key differentiating sections of the proposal. Develop materials such as interactive presentations and leave-behinds to communicate key messages. Engage with leadership on coordination and analysis of marketplace, client, and project-specific research. Partner with the marketing communications team to develop sector qualifications and collateral materials in advance of an RFP release.
Continuous Process Improvements
Utilize AI tools and other software to create more efficient processes and higher-quality deliverables. Support proposal quality by monitoring against best practices and industry standards. Contribute to continuous improvement through debriefs and best practices. Adhere to HDR procedures and best practices, including standard file management and archiving.
Skill Aptitude
Interpersonal skills
Strong organizational skills and the ability to prioritize and complete multiple projects Ability to meet deadlines and work under pressure Excellent written and verbal communication skills Strong attention to detail and brand alignment Self-starter, team-oriented, and able to work with different personalities Active listener and ability to incorporate team input and client needs Adaptable to client needs and proactive in communicating concerns or improvement ideas Interest in transportation industry terminology Able to collaborate with all levels of the organization and work independently or in cross-functional teams Articulate with sound problem-solving and professional judgment Builds and fosters relationships to deliver great proposals Committed to developing a professional proposal management career
Computer Skills
Software proficiency: Word, PowerPoint, Teams/SharePoint, OneNote (Advanced) InDesign (Intermediate to Advanced); Excel, Photoshop, Illustrator CRM experience: Salesforce, Oscar, Watson, Proposal Development Marketing System Familiar with new and current collaborative tools
Tier advancement of the role
1) Proposal Manager 2) Senior Proposal Manager 3) Principal Proposal Manager
Additional items for the position
Active participation in our employee-owned culture Driven to contribute to a high-caliber team and its growth Positive contributor to team culture and best-in-class performance Anticipated travel: approximately 10-20% Reports to the Strategic Pursuits Proposal Manager Team Lead
EEO and related statements are included elsewhere in the posting as required by law. Required Qualifications
A minimum of 5 years of relevant industry experience Demonstrated self-starter with a record of completing projects with limited oversight Experience in sales and developing effective win strategies Excellent written and verbal communication skills Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint Proficient in Adobe Creative Cloud applications, including InDesign What We Believe HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day, shaping our collaborative culture, trust, and connection to clients and communities. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. We provide a comprehensive benefits package that promotes employee ownership, health, performance, and success. Benefits include medical, dental, vision, disability, life insurance, employee assistance, paid time away, parental leave, paid holidays, a retirement plan with employer match, employee referrals, and tuition reimbursement. Compensation ranges by location and experience as listed in the posting. Primary Location: United States-Colorado-Denver Other Locations: United States-Texas-Round Rock, United States-North Carolina-Charlotte, United States-California-Long Beach, United States-Minnesota-Saint Louis Park, United States-Florida-Fort Lauderdale, United States-Pennsylvania-Bethlehem, United States-Oregon-Salem, United States-Maryland-Baltimore, United States-Texas-Fort Worth, United States-Montana-Missoula, United States-District of Columbia-Washington DC, United States-Texas-Houston, United States-California-Irvine, United States-Wisconsin-Madison, United States-Florida-Tallahassee, United States-Mississippi-Jackson area, United States-Nevada-Reno, United States-Colorado-Fort Collins, United States-Texas-Austin, United States-Louisiana-Metairie, United States-Virginia-Virginia Beach, United States-California-Sacramento, United States-New York-New York
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At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves what is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. Summary of the Role
HDR is seeking a highly motivated individual to partner with our Transportation Business Group Strategic Pursuit Leaders. Your primary responsibilities will be to support highly visible, complex and game-changing opportunities by producing winning, professional, competitive proposals. Responsibilities
Proposal Management & Coordination
Foster a self-directed, accountable team culture by delivering high-quality, review- and client-ready materials. Lead the full proposal lifecycle, from kickoff through final production and interview, owning all deliverables and driving a smooth, efficient process. Develop and manage pursuit organization tools, including schedules, compliance matrices, templates, and assignment dashboards, using collaborative online platforms. Includes capturing meeting notes and action items, translating key themes and client priorities into a focused capture plan. Review and interpret RFPs to create clear, actionable compliance matrices that guide proposal development. Coordinate input from internal teams and external subconsultants, maintaining alignment and clear communication throughout. Track and communicate progress, manage deadlines, and adjust priorities to keep the team and deliverables on schedule. Support content development by preparing early drafts, capturing meeting notes, and distilling key themes and differentiators into a focused capture plan. Proactively communicate workload needs and availability
Content Development & Quality
Write, edit, and format non-technical proposal content to ensure clarity and consistency. Work closely with specialized experts to write and visualize technical approaches and project understanding information. Work closely with staff to develop qualifications, bios, data, forms, and terms to be accurate and compliant. Support the creation of storyboarding, benefit statements, message development, project profiles, and additional data and materials to demonstrate our aligned qualifications and differentiators. Research project background and tailor content accordingly. Author and review draft proposal text for consistency, brand voice, and grammar to remove errors and redundancy. Integrate risks and issues identified by the pursuit team into the PSOE table and work with graphic designers to produce visuals that present technical information clearly. Identify gaps in draft proposal text that need to be addressed based on capture planning, PSOE exercises, RFP requirements and other resources.
Visual & Layout Skills
Compose and format documents with reader-friendly graphic/layout skills, with an intermediate level of InDesign and a plan to advance. Coordinate with marketing resources, including designers and data keepers, and communicate progress with the Strategic Pursuit Leader assigned to the pursuit. Collaborate with technical leads to develop draft presentation materials and transform complex content into clear visuals. Provide clear direction and timely communication to achieve high-quality deliverables. Develop materials such as interactive presentations and leave-behinds to communicate key messages and differentiators.
Quality Control & Compliance Checks
Create schedules and time blocks to conduct appropriate reviews of content and graphics during production. Monitor progress to ensure internal deadlines and quality processes are met. Work with Strategic Pursuit leaders to meet expectations for quality, including graphics and format of proposal elements. Perform or request technical editing and compliance reviews to ensure grammatical accuracy and alignment with RFP requirements. Continuously improve processes for producing high-quality materials.
Pre-positioning, Collateral & Material Management
Research project background, news articles and meetings and keep data organized in a collaborative platform. Gather and refine resumes, project information, histories, photographs, and other data to support key differentiating sections of the proposal. Develop materials such as interactive presentations and leave-behinds to communicate key messages. Engage with leadership on coordination and analysis of marketplace, client, and project-specific research. Partner with the marketing communications team to develop sector qualifications and collateral materials in advance of an RFP release.
Continuous Process Improvements
Utilize AI tools and other software to create more efficient processes and higher-quality deliverables. Support proposal quality by monitoring against best practices and industry standards. Contribute to continuous improvement through debriefs and best practices. Adhere to HDR procedures and best practices, including standard file management and archiving.
Skill Aptitude
Interpersonal skills
Strong organizational skills and the ability to prioritize and complete multiple projects Ability to meet deadlines and work under pressure Excellent written and verbal communication skills Strong attention to detail and brand alignment Self-starter, team-oriented, and able to work with different personalities Active listener and ability to incorporate team input and client needs Adaptable to client needs and proactive in communicating concerns or improvement ideas Interest in transportation industry terminology Able to collaborate with all levels of the organization and work independently or in cross-functional teams Articulate with sound problem-solving and professional judgment Builds and fosters relationships to deliver great proposals Committed to developing a professional proposal management career
Computer Skills
Software proficiency: Word, PowerPoint, Teams/SharePoint, OneNote (Advanced) InDesign (Intermediate to Advanced); Excel, Photoshop, Illustrator CRM experience: Salesforce, Oscar, Watson, Proposal Development Marketing System Familiar with new and current collaborative tools
Tier advancement of the role
1) Proposal Manager 2) Senior Proposal Manager 3) Principal Proposal Manager
Additional items for the position
Active participation in our employee-owned culture Driven to contribute to a high-caliber team and its growth Positive contributor to team culture and best-in-class performance Anticipated travel: approximately 10-20% Reports to the Strategic Pursuits Proposal Manager Team Lead
EEO and related statements are included elsewhere in the posting as required by law. Required Qualifications
A minimum of 5 years of relevant industry experience Demonstrated self-starter with a record of completing projects with limited oversight Experience in sales and developing effective win strategies Excellent written and verbal communication skills Proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint Proficient in Adobe Creative Cloud applications, including InDesign What We Believe HDR is our company. Together, we build on each other’s life experiences and perspectives to make great things possible every day, shaping our collaborative culture, trust, and connection to clients and communities. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. We provide a comprehensive benefits package that promotes employee ownership, health, performance, and success. Benefits include medical, dental, vision, disability, life insurance, employee assistance, paid time away, parental leave, paid holidays, a retirement plan with employer match, employee referrals, and tuition reimbursement. Compensation ranges by location and experience as listed in the posting. Primary Location: United States-Colorado-Denver Other Locations: United States-Texas-Round Rock, United States-North Carolina-Charlotte, United States-California-Long Beach, United States-Minnesota-Saint Louis Park, United States-Florida-Fort Lauderdale, United States-Pennsylvania-Bethlehem, United States-Oregon-Salem, United States-Maryland-Baltimore, United States-Texas-Fort Worth, United States-Montana-Missoula, United States-District of Columbia-Washington DC, United States-Texas-Houston, United States-California-Irvine, United States-Wisconsin-Madison, United States-Florida-Tallahassee, United States-Mississippi-Jackson area, United States-Nevada-Reno, United States-Colorado-Fort Collins, United States-Texas-Austin, United States-Louisiana-Metairie, United States-Virginia-Virginia Beach, United States-California-Sacramento, United States-New York-New York
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