Hana Industries, Inc.
Overview
Payroll Manager - Honolulu, Hawaii Payroll Manager is responsible for leading the payroll operations for a multi-state, multi-entity workforce. This role ensures accurate, on-time pay in compliance with federal, state, local tax laws, company policies, Service Contract Act, and any applicable collective bargaining agreements. About HBC Management Services – A Hana Company HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support. As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment. At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact.
Join us—and be a part of something greater. Position Overview The Payroll Manager leads payroll operations for a multi-state, multi-entity workforce consisting of 1000+ union and non-union employees across various industries. This role ensures accurate, timely pay in compliance with all applicable laws, policies, service contracts, and bargaining agreements. Key Responsibilities
Payroll Process Utilize Paylocity’s payroll and time and labor systems to process bi-weekly, semi-monthly, and off-cycle payroll transactions for multiple company profiles, including salaries, benefits, garnishments, taxes, discrepancies, bonuses, and other payroll functions Manage year-end processes, including W-2 review, issuance, and reconciliation Respond to employee and manager payroll inquiries with clear explanations regarding timekeeping, timecard discrepancies, deductions, adjustments, and general payroll issues Perform manual calculations and analyses for retro-payments, payouts, accruals, etc. Process wage adjustments and track new hires and terminated employees Reconcile and transmit reports and payment of union dues, union health & welfare, and union pension to corresponding union locals Establish payroll policies and processes Compliance and Reporting Ensure compliance with federal, state, local tax laws, company policies, collective bargaining agreements, and government contract regulations (Service Contract Act) Review and validate payroll reports for accuracy, investigate discrepancies Perform regular reviews to ensure accurate employee records (personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, etc.) Ensure timely and accurate filing of monthly, quarterly, and annual payroll tax returns; collaborate with payroll vendor to verify compliance and deposits Research and respond to tax inquiries or notices Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup Prepare reports for audits, government filings, and internal stakeholders System Management & Process Improvement Manage Paylocity payroll, time and labor systems, and timeclocks; coordinate with vendor to resolve issues Assist with system configuration – payroll codes, employee classes, custom calculations, code groups Implement process improvements and maintain updated procedural documentation Team Development Supervise and mentor payroll team members Foster a positive, collaborative environment with field managers and other corporate divisions Compensation Between $80k-$90k depending upon experience Requirements
Education & Experience Bachelor’s degree in Business, Accounting, or Human Resources; equivalent combination of education/experience considered 5+ years full-cycle payroll processing for a multi-state, multi-entity organization Experience managing a minimum of one direct report Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance Familiarity with HR support processes including new hire, rate changes, and benefit items related to payroll Thorough knowledge of payroll processes, including calculations, garnishments, tax setup, benefits, multi-state taxation rules, and wage & hour laws (IRS, DOL FLSA, SCA) Strongly Preferred Certified Payroll Professional (CPP) designation or in progress Experience with Collective Bargaining Agreements and the Service Contract Act Prior experience with Paylocity and Time and Labor Knowledge, Skills, and Abilities Maintain confidentiality and exercise discretion Strong problem-solving and analytical skills Advanced Excel skills Ability to understand and explain complex calculations and figures Strong organizational skills and attention to detail Excellent written and verbal communication Ability to manage multiple tasks and meet deadlines in a fast-paced environment Customer service oriented and a team player We Support Your Success We provide comprehensive benefits options, 401(k) retirement plan, 11 paid holidays, and generous paid time off, among other perks. HBC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristics protected by law. Seniority level
Mid-Senior level Employment type
Full-time Job function
Human Resources Industries: Security and Investigations Referrals increase your chances of interviewing at Hana Industries, Inc. by 2x Sign in to set job alerts for “Payroll Manager” roles. #J-18808-Ljbffr
Payroll Manager - Honolulu, Hawaii Payroll Manager is responsible for leading the payroll operations for a multi-state, multi-entity workforce. This role ensures accurate, on-time pay in compliance with federal, state, local tax laws, company policies, Service Contract Act, and any applicable collective bargaining agreements. About HBC Management Services – A Hana Company HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support. As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment. At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact.
Join us—and be a part of something greater. Position Overview The Payroll Manager leads payroll operations for a multi-state, multi-entity workforce consisting of 1000+ union and non-union employees across various industries. This role ensures accurate, timely pay in compliance with all applicable laws, policies, service contracts, and bargaining agreements. Key Responsibilities
Payroll Process Utilize Paylocity’s payroll and time and labor systems to process bi-weekly, semi-monthly, and off-cycle payroll transactions for multiple company profiles, including salaries, benefits, garnishments, taxes, discrepancies, bonuses, and other payroll functions Manage year-end processes, including W-2 review, issuance, and reconciliation Respond to employee and manager payroll inquiries with clear explanations regarding timekeeping, timecard discrepancies, deductions, adjustments, and general payroll issues Perform manual calculations and analyses for retro-payments, payouts, accruals, etc. Process wage adjustments and track new hires and terminated employees Reconcile and transmit reports and payment of union dues, union health & welfare, and union pension to corresponding union locals Establish payroll policies and processes Compliance and Reporting Ensure compliance with federal, state, local tax laws, company policies, collective bargaining agreements, and government contract regulations (Service Contract Act) Review and validate payroll reports for accuracy, investigate discrepancies Perform regular reviews to ensure accurate employee records (personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, etc.) Ensure timely and accurate filing of monthly, quarterly, and annual payroll tax returns; collaborate with payroll vendor to verify compliance and deposits Research and respond to tax inquiries or notices Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup Prepare reports for audits, government filings, and internal stakeholders System Management & Process Improvement Manage Paylocity payroll, time and labor systems, and timeclocks; coordinate with vendor to resolve issues Assist with system configuration – payroll codes, employee classes, custom calculations, code groups Implement process improvements and maintain updated procedural documentation Team Development Supervise and mentor payroll team members Foster a positive, collaborative environment with field managers and other corporate divisions Compensation Between $80k-$90k depending upon experience Requirements
Education & Experience Bachelor’s degree in Business, Accounting, or Human Resources; equivalent combination of education/experience considered 5+ years full-cycle payroll processing for a multi-state, multi-entity organization Experience managing a minimum of one direct report Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance Familiarity with HR support processes including new hire, rate changes, and benefit items related to payroll Thorough knowledge of payroll processes, including calculations, garnishments, tax setup, benefits, multi-state taxation rules, and wage & hour laws (IRS, DOL FLSA, SCA) Strongly Preferred Certified Payroll Professional (CPP) designation or in progress Experience with Collective Bargaining Agreements and the Service Contract Act Prior experience with Paylocity and Time and Labor Knowledge, Skills, and Abilities Maintain confidentiality and exercise discretion Strong problem-solving and analytical skills Advanced Excel skills Ability to understand and explain complex calculations and figures Strong organizational skills and attention to detail Excellent written and verbal communication Ability to manage multiple tasks and meet deadlines in a fast-paced environment Customer service oriented and a team player We Support Your Success We provide comprehensive benefits options, 401(k) retirement plan, 11 paid holidays, and generous paid time off, among other perks. HBC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristics protected by law. Seniority level
Mid-Senior level Employment type
Full-time Job function
Human Resources Industries: Security and Investigations Referrals increase your chances of interviewing at Hana Industries, Inc. by 2x Sign in to set job alerts for “Payroll Manager” roles. #J-18808-Ljbffr