Santa Barbara Foundation
Vice President, Finance & Administration
Santa Barbara Foundation, Santa Barbara, California, us, 93190
Vice President, Finance & Administration
This is a senior leadership role at the Santa Barbara Foundation.
Base pay range $220,000.00/yr - $270,000.00/yr
Compensation & Benefits
401(k) Retirement Plan; the Foundation will match the employee’s contribution up to 4%
Medical, Dental, and Vision Insurance
Flexible Spending Account (FSA)
Short- & Long-Term Disability Insurance
Life Insurance
14 paid holidays, 5 sick days, and 15 days PTO
Cell Phone & Internet Allowance
Housing Allowance between 2.5-6.5% of employees’ pay following employee’s one-year anniversary
Location This is a hybrid role, and our office is located at: 1111 Chapala Street, Suite 200, Santa Barbara, CA 93101.
Position Summary Santa Barbara Foundation seeks an experienced leader and manager to join its senior team as the Vice President, Finance and Administration. This role has overall strategic and operational responsibility for the Finance and Administration departments. The Vice President, Finance and Administration will lead and develop an internal team to support the following areas: finance, including accounting, investments, impact investing, business planning and budgeting; human resources; administration; IT; and physical infrastructure. This is an opportunity for a skilled finance and administration professional to maximize and strengthen the internal capacity of a well-respected, impact-oriented organization.
Reporting to the President & CEO, the Vice President, Finance and Administration will be a seasoned, hands-on, and collaborative leader and will act as a strategic thought partner. They will have a strong interest in addressing the community’s most vital issues and promoting community philanthropy, combined with the ability to position SBF as a community leader with a robust, sustainable business model. This person will balance a range of responsibilities focusing on operational excellence.
Duties & Responsibilities
Serve as a member of the executive leadership team, including the CEO and other department heads responsible for organizational policy development and planning.
Work with the Foundation CEO and Board on SBF’s evolving business model, supporting strategic planning and implementation efforts, ensuring that all Foundation initiatives make economic sense and are consistent with the organization’s financial strategy.
Serve as primary liaison to the Board of Directors' finance, audit, investment, and compensation committees, and impact investing subcommittee; effectively communicate and present critical matters to the Board.
Lead data analysis and information sharing that offer financial and economic insights to aid in decision-making, strategic direction, long-range planning and business modeling.
Continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities.
Remain current and knowledgeable about legal, accounting, tax, and public policy matters related to community foundations and philanthropy.
Understand gift and fund options available for donors and assist resource development, executive and others in evaluating proposed gifts for adherence to SBF policies and its ability to administer a proposed gift appropriately.
Collaborate with CEO and donor services staff to develop additional resources working with wealth managers and other philanthropic advisers.
Serve on supporting organization boards and lead accounting and administrative support for supporting organizations.
Oversee department of approximately 13 staff members.
Finance and Accounting
Oversee all aspects of accounting, financial, and investment management; manage Finance and Operations team.
Proactively develop and implement financial strategies to support organization-wide priorities.
Develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations.
Capture key data and processes to demonstrate the relationship between goals and resulting fundraising needs.
Develop financial plans and economic modeling.
Work across the organization to develop the Foundation’s annual operating budget, assessing organizational performance accordingly.
Review, approve and clearly communicate monthly, quarterly, and annual financial reporting materials and metrics for the CEO and Board of Directors.
Oversee budgeting, financial forecasting, cash flow and coordination of audit activities as well as accounts payable and receivable.
Manage costs and profitability, making sure expenditures are consistent with the organization’s budget, goals, and mission.
Oversee internal accounting processes and procedures, including contracts management, cash transfers, cash receipts, A/P, payroll and inter-fund transfers.
Oversee and report the year-end financial audit and tax filings, including preparation and review of audit schedules and footnote disclosures for SBF, its LLCs, its Pooled Income Funds and trusts and its employee benefits plans.
Investments and Impact Investing
Monitor investment manager performance and compliance with SBF guidelines and provide appropriate reporting to the Investment Committee and Board.
Support Board Investment Committee and staff in creating innovative investment strategies to better serve Santa Barbara County.
Develop and extend networks in investment, community development, philanthropy and advocacy fields as means to identify opportunities and capture important information relevant to potential deals and other trends.
Promote understanding of the impact investing fund program, including housing affordability, among internal and external constituencies (board, staff, donors, professional advisors, government agencies, businesses, etc.).
Oversee and/or conduct due diligence and loan servicing for impact investment fund transactions.
Consult with legal counsel as required on legal matters related to SBF’s investment program.
Work closely with the donor services teams to ensure that investments are consistent with fund agreements and donor intent.
Ensure proper investment of trusts for which SBF serves as trustee.
Communicate effectively and compellingly about the high stewardship standards and performance of SBF’s investment program to donors, endowment partners, and other interested persons.
Administration and Operations
Oversee and direct administrative and operations functions to ensure efficient and consistent functions as the organization scales.
Establish organization-wide financial, administrative and operational objectives, policies, programs, systems and practices with a goal of continuously developing and improving systems, and facilitating interdepartmental collaboration and coordination.
Model and instill a service orientation that inspires a professional staff comprised of finance, human resources, IT, facilities, and administration departments.
Monitor requirements, negotiate and oversee capital acquisition and lease, third-party vendors and consultants, insurance providers, and legal counsel.
Further develop and streamline SBF’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting; managing Human Resources staff.
In collaboration with the leadership team and IT Manager and Director of Data Management & Compliance, bring vision to an IT structure and oversee implementation of new technologies that will increase the overall efficiency and effectiveness of the organization, and support key capabilities as required for future growth.
Oversee operations and maintenance of facilities including South County Headquarters, North County Office, and Foundation House.
Compliance and Risk Management
Ensure expert and strategic legal advice to management.
Set internal governance policies and manage the impact of external factors.
Anticipate issues and estimate risks strategically; evaluate and weigh multiple inputs and impacts of any decision or course of action.
Oversee risk management program, including insurance coverage, renewals, and claims.
Identify proactive solutions that will eliminate or mitigate risks.
Ensure compliance with all state and federal reporting requirements.
Ensure that the various entities under SBF’s umbrella are compliant with tax, charitable giving, and governance regulations.
Deal with complex, significant matters that cut across legal and related areas, managing risk accordingly.
Seniority level Executive
Employment type Full-time
Job function
Finance, Administrative, and Management
Industries
Philanthropic Fundraising Services and Non-profit Organizations
Note: This description reflects the responsibilities and requirements of the role as provided. Some boilerplate and non-essential content from the original posting has been removed to improve clarity and focus on the role.
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Base pay range $220,000.00/yr - $270,000.00/yr
Compensation & Benefits
401(k) Retirement Plan; the Foundation will match the employee’s contribution up to 4%
Medical, Dental, and Vision Insurance
Flexible Spending Account (FSA)
Short- & Long-Term Disability Insurance
Life Insurance
14 paid holidays, 5 sick days, and 15 days PTO
Cell Phone & Internet Allowance
Housing Allowance between 2.5-6.5% of employees’ pay following employee’s one-year anniversary
Location This is a hybrid role, and our office is located at: 1111 Chapala Street, Suite 200, Santa Barbara, CA 93101.
Position Summary Santa Barbara Foundation seeks an experienced leader and manager to join its senior team as the Vice President, Finance and Administration. This role has overall strategic and operational responsibility for the Finance and Administration departments. The Vice President, Finance and Administration will lead and develop an internal team to support the following areas: finance, including accounting, investments, impact investing, business planning and budgeting; human resources; administration; IT; and physical infrastructure. This is an opportunity for a skilled finance and administration professional to maximize and strengthen the internal capacity of a well-respected, impact-oriented organization.
Reporting to the President & CEO, the Vice President, Finance and Administration will be a seasoned, hands-on, and collaborative leader and will act as a strategic thought partner. They will have a strong interest in addressing the community’s most vital issues and promoting community philanthropy, combined with the ability to position SBF as a community leader with a robust, sustainable business model. This person will balance a range of responsibilities focusing on operational excellence.
Duties & Responsibilities
Serve as a member of the executive leadership team, including the CEO and other department heads responsible for organizational policy development and planning.
Work with the Foundation CEO and Board on SBF’s evolving business model, supporting strategic planning and implementation efforts, ensuring that all Foundation initiatives make economic sense and are consistent with the organization’s financial strategy.
Serve as primary liaison to the Board of Directors' finance, audit, investment, and compensation committees, and impact investing subcommittee; effectively communicate and present critical matters to the Board.
Lead data analysis and information sharing that offer financial and economic insights to aid in decision-making, strategic direction, long-range planning and business modeling.
Continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities.
Remain current and knowledgeable about legal, accounting, tax, and public policy matters related to community foundations and philanthropy.
Understand gift and fund options available for donors and assist resource development, executive and others in evaluating proposed gifts for adherence to SBF policies and its ability to administer a proposed gift appropriately.
Collaborate with CEO and donor services staff to develop additional resources working with wealth managers and other philanthropic advisers.
Serve on supporting organization boards and lead accounting and administrative support for supporting organizations.
Oversee department of approximately 13 staff members.
Finance and Accounting
Oversee all aspects of accounting, financial, and investment management; manage Finance and Operations team.
Proactively develop and implement financial strategies to support organization-wide priorities.
Develop tools and systems to provide critical financial and operational information to the CEO and make actionable recommendations on both strategy and operations.
Capture key data and processes to demonstrate the relationship between goals and resulting fundraising needs.
Develop financial plans and economic modeling.
Work across the organization to develop the Foundation’s annual operating budget, assessing organizational performance accordingly.
Review, approve and clearly communicate monthly, quarterly, and annual financial reporting materials and metrics for the CEO and Board of Directors.
Oversee budgeting, financial forecasting, cash flow and coordination of audit activities as well as accounts payable and receivable.
Manage costs and profitability, making sure expenditures are consistent with the organization’s budget, goals, and mission.
Oversee internal accounting processes and procedures, including contracts management, cash transfers, cash receipts, A/P, payroll and inter-fund transfers.
Oversee and report the year-end financial audit and tax filings, including preparation and review of audit schedules and footnote disclosures for SBF, its LLCs, its Pooled Income Funds and trusts and its employee benefits plans.
Investments and Impact Investing
Monitor investment manager performance and compliance with SBF guidelines and provide appropriate reporting to the Investment Committee and Board.
Support Board Investment Committee and staff in creating innovative investment strategies to better serve Santa Barbara County.
Develop and extend networks in investment, community development, philanthropy and advocacy fields as means to identify opportunities and capture important information relevant to potential deals and other trends.
Promote understanding of the impact investing fund program, including housing affordability, among internal and external constituencies (board, staff, donors, professional advisors, government agencies, businesses, etc.).
Oversee and/or conduct due diligence and loan servicing for impact investment fund transactions.
Consult with legal counsel as required on legal matters related to SBF’s investment program.
Work closely with the donor services teams to ensure that investments are consistent with fund agreements and donor intent.
Ensure proper investment of trusts for which SBF serves as trustee.
Communicate effectively and compellingly about the high stewardship standards and performance of SBF’s investment program to donors, endowment partners, and other interested persons.
Administration and Operations
Oversee and direct administrative and operations functions to ensure efficient and consistent functions as the organization scales.
Establish organization-wide financial, administrative and operational objectives, policies, programs, systems and practices with a goal of continuously developing and improving systems, and facilitating interdepartmental collaboration and coordination.
Model and instill a service orientation that inspires a professional staff comprised of finance, human resources, IT, facilities, and administration departments.
Monitor requirements, negotiate and oversee capital acquisition and lease, third-party vendors and consultants, insurance providers, and legal counsel.
Further develop and streamline SBF’s human resources and administration, enhancing professional development, compensation and benefits, performance evaluation, training and recruiting; managing Human Resources staff.
In collaboration with the leadership team and IT Manager and Director of Data Management & Compliance, bring vision to an IT structure and oversee implementation of new technologies that will increase the overall efficiency and effectiveness of the organization, and support key capabilities as required for future growth.
Oversee operations and maintenance of facilities including South County Headquarters, North County Office, and Foundation House.
Compliance and Risk Management
Ensure expert and strategic legal advice to management.
Set internal governance policies and manage the impact of external factors.
Anticipate issues and estimate risks strategically; evaluate and weigh multiple inputs and impacts of any decision or course of action.
Oversee risk management program, including insurance coverage, renewals, and claims.
Identify proactive solutions that will eliminate or mitigate risks.
Ensure compliance with all state and federal reporting requirements.
Ensure that the various entities under SBF’s umbrella are compliant with tax, charitable giving, and governance regulations.
Deal with complex, significant matters that cut across legal and related areas, managing risk accordingly.
Seniority level Executive
Employment type Full-time
Job function
Finance, Administrative, and Management
Industries
Philanthropic Fundraising Services and Non-profit Organizations
Note: This description reflects the responsibilities and requirements of the role as provided. Some boilerplate and non-essential content from the original posting has been removed to improve clarity and focus on the role.
#J-18808-Ljbffr