Executive Assistant to the President and Board of Directors

POSITION SUMMARY Reporting directly to the President, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the President and also serves as a liaison with the Board of Directors. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and will possess strong written and verbal communication, administrative, and organizational skills. The ability to maintain a realistic balance among multiple priorities is imperative. The Executive Assistant must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

PRIMARY RESPONSIBILITIES President Support

Provide comprehensive support services to the President that ensures outstanding communication and responsiveness

Provide sophisticated calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, make judgments and recommendations to ensure smooth day- to-day engagements

Support President with internal and external communications

Conduct research and analysis on issues of interest to the President

Support and manage a high-volume of requests and projects to meet the objectives of the President

Prepare and edit correspondence, presentations, reports, and memos

Complete expense reports and manage correspondence with vendors

Organize meetings and events for convenings, retreats, various board meetings, and other Logistics

Serve as a liaison to Board of Directors

Maintain quality filing and communications systems including contact management, document management, and archiving

Assist in other administrative tasks as needed

Board of Directors Support

Prepare and distribute meeting agendas, materials (including board packs), and minutes

Maintain accurate records of board meetings, actions, and decisions

Handle all communications related to the board, including email, phone, and correspondence

Arrange meeting facilities and manage event logistics for all board meetings

Support board leadership and committee chairs by preparing and circulating all materials in an organized manner

QUALIFICATIONS

Experience: 2-4 years related work experience

Familiarity with the nonprofit sector

Strong interpersonal skills with the ability to take initiative, multitask, be a team player, be flexible, adapt to shifting priorities, and prioritize work

Excellent communication skills, both verbal and written

Demonstrated writing and analytical skills

Excellent organizational skills, commitment to accuracy, and attention to detail

Ability to access a wide range of sources and networks for information

Good judgment and ability to function independently

Good working knowledge of all Microsoft Office applications, Google Suite, and social media web platforms

Ability to manage up

Ability to handle sensitive and confidential situations with diplomacy

Highly experienced in electronic communications

SALARY/BENEFITS $36-$41 per hour

25 hours per week

Hybrid Setting

Limited benefits package

Please do not contact the Hiring Manager directly.

Applications will be accepted until September 8, 2025.

#J-18808-Ljbffr