University of Nevada, Reno
Administrative Assistant 4 - World Languages and Literatures
University of Nevada, Reno, Reno, Nevada, United States, 89550
University of Nevada, Reno
The Department of World Languages & Literatures seeks an experienced Administrative Assistant 4 to provide high-level support across budgeting, personnel, events, faculty/staff/student supervision, scheduling, office protocols, procurement, and departmental leadership. This position plays a pivotal role in coordinating department operations, supporting the Chair and faculty, managing travel, payroll, graduate student assistantships, and ensuring compliance with university policies. Responsibilities include managing personnel administration (hiring, payroll, international scholars, contracts/forms), overseeing search and onboarding processes, supervising staff and student workers, developing and monitoring budgets and transactions, coordinating events and travel logistics, scheduling classes and meetings, and maintaining departmental records, key/inventory, and office systems. Duties include but are not limited to: Serve as primary liaison to the Department Chair on all personnel matters (internal & external). Manage personnel lifecycle for ~55 faculty, staff, and student workers (hiring, re-hires, international scholars, payroll, forms). Ensure compliance with HR regulations and affirmative action policies; escalate or remedy non-compliance. Oversee search administration: develop position descriptions, train faculty/staff, delegate duties, manage search funds. Maintain and audit personnel / search records, contract/grievance/check request tracking. Interview and hire student workers; supervise duties and workflow delegation. Monitor and manage departmental personnel budget funds. Utilize HR systems (e.g. HRMS, CAIS) and internet tools to support accurate personnel administration. Required Qualifications: Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One (1) year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above. Schedule: The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade: Grade 29 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. For more information, visit the Classified Salary Calculator. The Perks of PERS! Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Rich retirement plan - Retirement Calculator Perks of Working at UNR! Health insurance options including dental and vision Life insurance, generous annual and sick leave E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Staff Employees' Council (SEC) represents all Classified employees. Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Contact Information Mariana-Cecilia Velazquez at marianaceciliav@unr.edu Required Attachment(s) Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter (optional) Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). Posting Close Date 09/18/2025
The Department of World Languages & Literatures seeks an experienced Administrative Assistant 4 to provide high-level support across budgeting, personnel, events, faculty/staff/student supervision, scheduling, office protocols, procurement, and departmental leadership. This position plays a pivotal role in coordinating department operations, supporting the Chair and faculty, managing travel, payroll, graduate student assistantships, and ensuring compliance with university policies. Responsibilities include managing personnel administration (hiring, payroll, international scholars, contracts/forms), overseeing search and onboarding processes, supervising staff and student workers, developing and monitoring budgets and transactions, coordinating events and travel logistics, scheduling classes and meetings, and maintaining departmental records, key/inventory, and office systems. Duties include but are not limited to: Serve as primary liaison to the Department Chair on all personnel matters (internal & external). Manage personnel lifecycle for ~55 faculty, staff, and student workers (hiring, re-hires, international scholars, payroll, forms). Ensure compliance with HR regulations and affirmative action policies; escalate or remedy non-compliance. Oversee search administration: develop position descriptions, train faculty/staff, delegate duties, manage search funds. Maintain and audit personnel / search records, contract/grievance/check request tracking. Interview and hire student workers; supervise duties and workflow delegation. Monitor and manage departmental personnel budget funds. Utilize HR systems (e.g. HRMS, CAIS) and internet tools to support accurate personnel administration. Required Qualifications: Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR One (1) year of experience as an Administrative Assistant III in Nevada State service; OR An equivalent combination of education and experience as described above. Schedule: The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade: Grade 29 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. For more information, visit the Classified Salary Calculator. The Perks of PERS! Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates. Rich retirement plan - Retirement Calculator Perks of Working at UNR! Health insurance options including dental and vision Life insurance, generous annual and sick leave E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Staff Employees' Council (SEC) represents all Classified employees. Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Contact Information Mariana-Cecilia Velazquez at marianaceciliav@unr.edu Required Attachment(s) Resume/CV (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter (optional) Contact Information for Three Supervisory References (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). Posting Close Date 09/18/2025