Secretary I, II - Purchasing Whittier

NOTICE OF EXTERNAL JOB OPPORTUNITY POSTING #AA-224-25E SECRETARY

Are you an experienced secretary seeking a challenging yet rewarding role in a dynamic environment? Look no further! Join our team in the Finance Department's Purchasing and Risk Management Section. About Us: In our department, personal growth and well-being are at the heart of our culture. We foster an environment where employees thrive both personally and professionally. With a strong work ethic, we move fast and work hard to meet the demands of our customers. Our office is energetic and fast-paced, providing a stimulating environment for those who enjoy a challenge. Position Overview: As a Secretary in the Purchasing and Risk Management Section, you will lead a clerical team in supporting office operations by establishing and maintaining office procedures, typing and preparing documents, and managing administrative tasks. Your duties include handling correspondence, working with internal and external stakeholders, performing timekeeping, providing direction and general office support, and utilizing office software. ESSENTIAL FUNCTIONS: To perform secretarial work involving the organization, coordination and facilitation of the section's administrative team and technical projects; to accomplish clerical tasks involving office systems and procedures; and to compile data and prepare reports utilizing advanced word processing and related software.

JOB SUMMARY: The major job duties are listed below. For a complete list, please see the job description.

Under the supervision of the Supervisor of Accounts Payable, Supervisor of Purchasing and/or higher level class responsible for office supervision the incumbent will:

Establish, coordinate and maintain office procedures and systems Accomplish administrative details Type final versions of letters, memoranda, reports, charts, forms, and rosters from notes, drafts, verbal directions, or written instructions Compile, organize, and prepare information for letters and reports Answer telephones, greet visitors, take messages and provide information Perform all section timekeeping Provide general office support services Route correspondence to appropriate destination Initiate and maintain office files and a variety of records Operate office machines such as a desktop computer, and document copying equipment Utilize word processing, spreadsheet and database programs Coordinate petty purchases, requisitions, and petty cash transactions for the section This job may be filled at either level:

SECRETARY I

is the first-working level class in which incumbents learn a variety of office systems and procedures. SECRETARY II

is the journey level class in which incumbents accomplish a wide variety of office processes with proficiency and independence. Applicants must possess all of the following: For

SECRETARY I:

One (1) year of experience with the Los Angeles County Sanitation Districts performing duties at or above the level of an Office Assistant I;

-OR-

Two (2) years of clerical experience. For

SECRETARY II:

One (1) year of experience with the Los Angeles County Sanitation District performing secretarial and clerical duties at the level of Secretary I or Senior Office Assistant. For

BOTH LEVELS , satisfactory completion of college level business, secretarial or clerical coursework may be substituted on a year-for-year basis for up to one (1) year of the required experience DESIRABLE QUALITIES Proficiency in providing administrative support to a large team Ability to establish rapport and maintain mutually productive relationships Ability to communicate effectively in writing and in dialogue Ability to attend to the needs and expectations of customers Ability to focus on the details of work content, work steps, and final work products Understanding of ones role within a large team and providing the necessary administrative support to contribute to overall team success Ability to follow through on assignments and meet deadlines Ability to prioritize tasks and adjust priorities effectively as situations change in a fast-paced environment For

BOTH L

EVELS

,

the competitive selection process may cover: Knowledge of:

Office administration methods, procedures and systems English grammar, spelling, proofreading, vocabulary, arithmetic, letter writing, telephone etiquette Business letter and report composition and editing Record control principles and filing systems Ability to

:

Type 50 words per minute with a maximum 10% error rate Interpret and apply administrative rules, procedures and policies Perform word processing operations with full proficiency utilizing a desktop computer Prioritize and coordinate office procedures Keep records Independently compose and prepare correspondence Edit and correct written materials Maintain departmental files and records Proficiency using Word and Excel SELECTION PROCESS:

All applications will be reviewed to determine if the conditions and qualifications for testing are met. The selection process will consist of a written test weighted at 30%, and an interview weighted at 70%. Candidates must receive a qualifying score on each selection component to move forward in the selection process. The written exam is tentatively scheduled for Thursday, September 11, 2025. The interviews are tentatively scheduled for the week of September 15, 2025. Please apply online at www.lacsd.org within the application period. Resumes will not be accepted in lieu of a completed LACSD Employment application. Check your e-mail regularly throughout the recruitment process as notifications are sent via e-mail. Please make sure that your registered e-mail address is accurate and current. To ensure proper delivery add info@governmentjobs.com to your contact list. NOTE: The individual(s) recommended for hire must undergo a reference check, background check, DMV report, and a drug test. To learn more about how the Sanitation Districts convert waste into resources, please visit the following video: Converting Waste into Resources. For more information regarding this recruitment, please contact Antonio Archuleta at antonioarchuleta@lacsd.org. As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply. #J-18808-Ljbffr