Town Treasurer/Collector

Overview

Town Treasurer/Collector for the Town of Dracut. The role supervises Treasury staff and manages the town's financial management functions.

Responsibilities

• Supervise the Treasury staff in utilizing all features of the Town's financial management software, including training, coaching and technical support on all relevant applications.
• Oversee staff customer service; evaluate and continually improve the functioning of the financial management system.
• Custodian of all money belonging to the Town, including collecting, depositing, recording and investing such funds; prepare cash reports for internal and government reporting.
• Oversee the management of town funds and banking, management of all tax billings and revenue collections.
• Supervise the collection of real estate, personal property and motor vehicle excise taxes, and other revenues such as utility, license and permit fees; ensure all billing schedules are met; review daily deposits and reconcile with bank statements; correct bank coding errors; research outstanding checks; and research tailings.
• Pay all financial obligations of the Town for employee payroll, accounts payable and debt obligations.
• Issues all state and federal reports to employees and government agencies (i.e., W-2s, 1099s).
• Prepares all debt borrowings as authorized, including issuance of notes/bonds, disclosure of budgeting requirements for debt service, record keeping, and reporting obligations.
• Maintains estimates and monitors projected cash positions throughout the fiscal year.
• Schedule all preparatory work in connection with the annual audit of the Town's books and records to ensure prompt and efficient data collection for the auditors.
• Initiates collection action on delinquent accounts; prepares and collects on tax liens and pursues foreclosures through the Mass Land Court; pursues collections on other levies through District Court as applicable.
• Meets and speaks with taxpayers, the public or other business associates to provide answers, address complaints, requests, or other job-related issues.
• Assists with administration of employee benefit programs, monthly account maintenance/balancing, and federal and state reporting requirements.
• Assists other government officials in preparing Town-wide budgets and office budgets.
• Oversees the preparation of the annual Town Reports for all office activities.
• Prepare quarterly reports of trust fund activity; administer and monitor debt service payments.
• Enter computer revenues submitted from other departments; edit and adjust codes; post all cash receipts activity; and post to the general ledger. Fund expenses and regular and retiree payrolls from the correct bank accounts; prepare weekly and monthly payroll warrants; prepare manual payroll and expense checks; reconcile payroll to the general ledger; prepare related adjusting entries for payroll and expense accounts; and complete federal and state withholding forms and deposits; process stop payment requests and generate replacement checks.
• Assists the Assessor in developing commitments to be entered into VADAR software.
• All other duties as required.

Qualifications

• Bachelor's degree in business, finance, accounting or related field; minimum five years' work experience; and minimum three years of supervisory experience.
• Massachusetts certification as Treasurer & Tax Collector is preferred; ability to become bonded.
• Ability to appropriately handle sensitive and confidential information.
• Thorough knowledge of the principles and practices of financial management and knowledge of the legal controls, methods and procedures of municipal finance.
• Knowledge of MGL as it relates to municipal finance, and budget administration.
• Knowledge of computer applications for accounting and financial management.
• Comprehensive knowledge of GAAP and UMAS; familiarity with accounting software and Microsoft Office products.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Finance and Sales

Industries

• Government Administration

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