MP CHEMICALS LLC
Operations Assistant Purchasing & Data Entry
MP CHEMICALS LLC, Miami, Florida, United States, 33126
Job Description
Job Description
Benefits: 401(k) 401(k) matching Paid time off
About Us: Kimika is a fast-growing company in the cosmetic raw materials sector. We're seeking a proactive, detail-oriented Operations Assistant to support our Purchasing Department and general operations. This role is essential to ensuring our supply chain runs smoothly and data remains accurate.
Position Overview: This hybrid role supports purchasing, logistics, and administrative functions. The ideal candidate is organized, fast with data entry, and able to adapt quickly to shifting priorities.
Key Responsibilities:
Create and manage vendor purchase orders, ensuring accuracy and timely submission Communicate with vendors to obtain quotes, pricing updates, lead times, and product documentation Follow up on outstanding orders, confirm shipment schedules, and resolve discrepancies Maintain digital filing systems for invoices, certifications, and purchasing records Track and receive incoming shipments, ensuring inventory records are updated accordingly Assist in stock level monitoring and alert the team of low or urgent items Coordinate with accounting to match invoices and resolve any billing issues Prepare and maintain purchasing and operations reports Communicate cross-functionally with warehouse, accounting, technical, and sales departments Perform administrative tasks such as vendor onboarding, internal request tracking, and document formatting Help improve and streamline operations workflows and documentation systems Perform fast and accurate data entry of product details, warehouse releases, inventory levels, pricing, and vendor information. Qualifications:
High school diploma or equivalent required; associate or bachelors degree preferred 13 years experience in purchasing, operations, logistics, or data entry Strong proficiency in Microsoft Excel, Google Sheets, and data entry tools Experience with software systems (Quickbooks, etc.) High attention to detail, accuracy, and organizational skills Able to multitask and meet deadlines in a fast-paced environment Professional written and verbal communication skills Must be Bilingual (English/Spanish)
Job Description
Benefits: 401(k) 401(k) matching Paid time off
About Us: Kimika is a fast-growing company in the cosmetic raw materials sector. We're seeking a proactive, detail-oriented Operations Assistant to support our Purchasing Department and general operations. This role is essential to ensuring our supply chain runs smoothly and data remains accurate.
Position Overview: This hybrid role supports purchasing, logistics, and administrative functions. The ideal candidate is organized, fast with data entry, and able to adapt quickly to shifting priorities.
Key Responsibilities:
Create and manage vendor purchase orders, ensuring accuracy and timely submission Communicate with vendors to obtain quotes, pricing updates, lead times, and product documentation Follow up on outstanding orders, confirm shipment schedules, and resolve discrepancies Maintain digital filing systems for invoices, certifications, and purchasing records Track and receive incoming shipments, ensuring inventory records are updated accordingly Assist in stock level monitoring and alert the team of low or urgent items Coordinate with accounting to match invoices and resolve any billing issues Prepare and maintain purchasing and operations reports Communicate cross-functionally with warehouse, accounting, technical, and sales departments Perform administrative tasks such as vendor onboarding, internal request tracking, and document formatting Help improve and streamline operations workflows and documentation systems Perform fast and accurate data entry of product details, warehouse releases, inventory levels, pricing, and vendor information. Qualifications:
High school diploma or equivalent required; associate or bachelors degree preferred 13 years experience in purchasing, operations, logistics, or data entry Strong proficiency in Microsoft Excel, Google Sheets, and data entry tools Experience with software systems (Quickbooks, etc.) High attention to detail, accuracy, and organizational skills Able to multitask and meet deadlines in a fast-paced environment Professional written and verbal communication skills Must be Bilingual (English/Spanish)