Fahrenheit Advisors
Executive Assistant / Chief of Staff
Fahrenheit Advisors, Richmond, Virginia, United States, 23214
Fahrenheit Advisors has been retained to lead the search for a Chief of Staff on behalf of our client, Virginia Birth-Related Neurological Injury Compensation Program, located in Richmond, VA.
Reporting directly to the Executive Director, the Chief of Staff is a strategic partner and operational leader responsible for ensuring organizational alignment, supporting executive leadership, and optimizing internal operations. This role provides high-level administrative and strategic support to the Executive and Deputy Directors, while overseeing functions including operations, communications, IT, database administration, and board governance. As a key liaison across departments and external stakeholders, the Chief of Staff ensures effective coordination, execution of strategic initiatives, and a high standard of internal and external communication.
Duties and Responsibilities
Coordinate and align cross-departmental activities with strategic priorities and timelines. Oversee internal operations, including supervision of the Operations Director, Communications Specialist, IT, and Database Administration. Support executive leadership through calendar management, travel coordination, communication drafting, and project follow-through. Prepare board and committee materials, manage logistics, and record official minutes. Ensure systems and processes are optimized to support efficiency, collaboration, and compliance. Serve as the primary internal and external point of contact for executive leadership. Maintain confidentiality and manage sensitive information with discretion. Manage office supplies, equipment, and provide support on special projects as needed. Qualifications
7+ years of experience in operations, project management, executive administration, or a related field. Proven ability to supervise and coordinate across diverse functional areas. Experience supporting senior leadership and managing board governance. Exceptional organizational, communication, and interpersonal skills. Proficiency in Microsoft Office Suite, project management tools, and familiarity with database systems. Strong problem-solving skills and ability to manage multiple priorities. Associate degree in business or related field preferred.
Reporting directly to the Executive Director, the Chief of Staff is a strategic partner and operational leader responsible for ensuring organizational alignment, supporting executive leadership, and optimizing internal operations. This role provides high-level administrative and strategic support to the Executive and Deputy Directors, while overseeing functions including operations, communications, IT, database administration, and board governance. As a key liaison across departments and external stakeholders, the Chief of Staff ensures effective coordination, execution of strategic initiatives, and a high standard of internal and external communication.
Duties and Responsibilities
Coordinate and align cross-departmental activities with strategic priorities and timelines. Oversee internal operations, including supervision of the Operations Director, Communications Specialist, IT, and Database Administration. Support executive leadership through calendar management, travel coordination, communication drafting, and project follow-through. Prepare board and committee materials, manage logistics, and record official minutes. Ensure systems and processes are optimized to support efficiency, collaboration, and compliance. Serve as the primary internal and external point of contact for executive leadership. Maintain confidentiality and manage sensitive information with discretion. Manage office supplies, equipment, and provide support on special projects as needed. Qualifications
7+ years of experience in operations, project management, executive administration, or a related field. Proven ability to supervise and coordinate across diverse functional areas. Experience supporting senior leadership and managing board governance. Exceptional organizational, communication, and interpersonal skills. Proficiency in Microsoft Office Suite, project management tools, and familiarity with database systems. Strong problem-solving skills and ability to manage multiple priorities. Associate degree in business or related field preferred.