Helios HR
Chief of Staff to the Chief Human Resources Officer
Helios HR, Washington, District of Columbia, us, 20022
Chief of Staff to the Chief Human Resources Officer
Our client is seeking a highly organized and experienced Chief of Staff to support the Chief Human Resources Officer (CHRO). This role blends executive support with dedicated coordination of HR/People priorities, ideal for a detail-oriented professional with 5–10 years of experience managing senior leaders and supporting cross-functional initiatives in fast-paced, global environments.
This role will serve as a close partner to the CHRO, tracking HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives.
Responsibilities
Executive Support to the CHRO:
Manage complex calendar scheduling and meeting logistics across multiple time zones; coordinate domestic and international travel, including detailed itineraries and last-minute changes
Prepare agendas and briefing documents in advance of key internal and external meetings
Monitor key deliverables, track deadlines, and follow up with internal and external stakeholders to ensure timely completion
Build clear systems for prioritization, helping streamline day-to-day decision-making
Maintain organized files and records, ensuring easy access to meeting materials, notes, and background documentation
Serve as a point of contact when needed between the CHRO and senior leaders, external partners, and other business units with professionalism and discretion
Anticipate needs, flag potential issues, and follow up on time-sensitive items to support the CHRO on strategic priorities
HR Project Coordination and Team Support:
Support execution of HR team initiatives including onboarding, employee engagement programs, and internal communications
Maintain up-to-date tracking of HR priorities for the CHRO, ensuring visibility into key milestones, action items, and cross-functional inputs
Contribute to reporting, dashboards, and data summaries for leadership
Maintain shared documentation, ensuring materials are up to date, accessible, and version-controlled
Liaise with regional HR leads and business partners to align on processes and provide centralized coordination for CHRO-sponsored initiatives
Serve as the go-to for managing meeting preparation, timelines, and shared documentation across the HR team
Help coordinate logistics for internal and external team meetings and planning sessions
Attributes
5–10 years of experience in executive support, HR coordination, or project management, ideally within a matrixed environment
Experience supporting HR or leadership operations is a plus
Proven ability to
manage daily project tracking for senior leadership , staying on top of shifting timelines and multiple priorities
Skilled in managing scheduling and travel logistics
Strong organizational and time management skills; exceptional attention to detail
Ability to work with minimal direction, manage own time and handle multiple projects simultaneously
Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders
High level of discretion and professionalism when handling confidential information
Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure
Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools
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This role will serve as a close partner to the CHRO, tracking HR projects and deliverables on a daily basis, keeping timelines and documentation current, and clear communication where needed. This role will partner with various teams across regions to drive progress, maintain accountability, and support internal People initiatives.
Responsibilities
Executive Support to the CHRO:
Manage complex calendar scheduling and meeting logistics across multiple time zones; coordinate domestic and international travel, including detailed itineraries and last-minute changes
Prepare agendas and briefing documents in advance of key internal and external meetings
Monitor key deliverables, track deadlines, and follow up with internal and external stakeholders to ensure timely completion
Build clear systems for prioritization, helping streamline day-to-day decision-making
Maintain organized files and records, ensuring easy access to meeting materials, notes, and background documentation
Serve as a point of contact when needed between the CHRO and senior leaders, external partners, and other business units with professionalism and discretion
Anticipate needs, flag potential issues, and follow up on time-sensitive items to support the CHRO on strategic priorities
HR Project Coordination and Team Support:
Support execution of HR team initiatives including onboarding, employee engagement programs, and internal communications
Maintain up-to-date tracking of HR priorities for the CHRO, ensuring visibility into key milestones, action items, and cross-functional inputs
Contribute to reporting, dashboards, and data summaries for leadership
Maintain shared documentation, ensuring materials are up to date, accessible, and version-controlled
Liaise with regional HR leads and business partners to align on processes and provide centralized coordination for CHRO-sponsored initiatives
Serve as the go-to for managing meeting preparation, timelines, and shared documentation across the HR team
Help coordinate logistics for internal and external team meetings and planning sessions
Attributes
5–10 years of experience in executive support, HR coordination, or project management, ideally within a matrixed environment
Experience supporting HR or leadership operations is a plus
Proven ability to
manage daily project tracking for senior leadership , staying on top of shifting timelines and multiple priorities
Skilled in managing scheduling and travel logistics
Strong organizational and time management skills; exceptional attention to detail
Ability to work with minimal direction, manage own time and handle multiple projects simultaneously
Excellent written and verbal communication skills, with comfort interfacing with senior stakeholders
High level of discretion and professionalism when handling confidential information
Proactive, resourceful, and adaptable, able to pivot quickly and stay calm under pressure
Proficient in Microsoft Office (especially Outlook, SharePoint, Excel, PowerPoint); experience with Teams and collaboration tools
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