City of Titusville, FL
Salary :
$47,881.60 - $79,040.00 Annually Location :
Titusville, FL Job Type:
Full-Time Job Number:
25-0903 Department:
City Clerk - 501 Opening Date:
09/04/2025 Closing Date:
9/11/2025 5:00 PM Eastern FLSA:
Exempt Bargaining Unit:
N/A
JOB SUMMARY
This is highly responsible professional and technical work involving various administrative functions necessary for the operation and coordination of the City of Titusville Records Management Program. Maintains a continuing program for the management and disposition of all city records with the exception of the Police Department Records, which are maintained by the Police Department Records Division. Incumbent is responsible for complying with City ordinances, policies, State statutes and Federal regulations for permanent record storage and retention. Incumbent is expected to anticipate work assignments, exercise judgment and make decisions within the scope of job responsibilities. All work is performed under the general direction of the City Clerk, but incumbent exercises substantial independent judgment ESSENTIAL JOB FUNCTIONS (ILLUSTRATIVE ONLY)
Supervises the management of inactive records for the entire municipal organization with the exception of the Police Department Records, which are maintained by the Police Department Records Division Plans, schedules and coordinates the receipt, retention, storage and disposal of records in accordance with City policies, ordinances and State Statues. Monitors retention schedules and destruction requests to ensure compliance with established guidelines. Authorizes disposition of records in accordance with State guidelines. Develops, maintains and administers the records disaster recovery plan. Prepares administrative policies related to records management. Oversees departmental compliance of administrative policies related to records management. Trains employees on records management and the Public Records Law. Respond to internal and external records request and/or send the records request to the department that will provide the response. Ensure security of all records. Performs special projects upon request. Controls and monitors assigned projects. oversees administrative details, such as status reports, etc. . Assists in preparation of department budget as it relates to records management, including preparation of capital outlay requests. Determines which records are eligible for destruction and authorizes disposition in accordance with State of Florida guidelines. Establishes and maintains document descriptions such as list indexes and other retrieval aids for inactive files, destroyed records and historical documents. Maintains a continuing records retention and disposition system in accordance with the Bureau of Archives and Records Management. Files annual report with State as to disposition of records during the previous year. Coordinates the storage of permanent microfilmed records at the State of Florida Records Storage Facility in Tallahassee, Florida. Retrieves records from inactive storage upon request by departments and citizens and responds to questions regarding records retention. Research records for specified information as requested by citizens and employees at all levels. Delegate and assign tasks to Administrative Assistant, as needed. Administrative Assistant works directly with the Records Manager. KNOWLEDGE, ABILITIES, AND SKILLS: Knowledge of records management principles, methods and procedures. Knowledge of City ordinances, State and Federal laws and regulations governing records management. Ability to interpret laws, rules and regulations relating to records management Knowledge of imaging system operations and equipment Knowledge of computer hardware as it relates to imaging systems. Knowledge of microfilming operations and equipment. Ability to work with the public in a courteous and polite manner. Knowledge of Microsoft Office Suite software, particularly data-base (Access), word-processing (Word), and spreadsheets applications (Excel) required. Ability to communicate effectively, both orally and in writing. EDUCATION & EXPERIENCE
High school graduate or equivalent diploma is required plus three (3) to five (5) years of progressive records management experience. Florida Records Management Association Certified preferred. SPECIAL REQUIREMENTS
Subject to emergency call-out during off-duty hours and on weekends as required.
PHYSICAL REQUIREMENTS:
Force Exertion: Requires exerting up to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects such as file boxes, binders, and office supplies. Visual Acuity: Must have sufficient visual acuity to operate a computer and office equipment. This includes close vision, distant vision, color vision, depth perception, and the ability to adjust focus for reviewing records in both paper and electronic formats. Speaking/Communication: Ability to express or exchange ideas clearly and concisely in English. Must be able to convey detailed or important spoken instructions to others in person, by phone, and in group settings. Hearing: Ability to perceive the nature of sounds at normal speaking levels, with or without correction, and to receive detailed information through oral communication. Sitting/Standing: Ability to sit for extended periods of time while performing desk and computer work, as well as stand for sustained periods when organizing, filing, or retrieving records. Walking: Ability to move about on foot to accomplish tasks such as retrieving files, delivering records, or accessing different office areas. Kneeling/Stooping: Ability to bend, kneel, or stoop when accessing lower file drawers, storage boxes, or shelving units. Reaching: Ability to extend hands and arms in any direction to retrieve or place files and materials on shelves or in cabinets. Handling/Grasping/Feeling: Ability to pick up, hold, and manipulate paper records, binders, office tools, and computer peripherals with hands and fingers. Repetitive Motion :
Ability to perform substantial movements of the wrists, hands, and/or fingers for typing, filing, scanning, and other record-keeping tasks. Mental Acuity :
Ability to make sound, logical decisions; analyze data; maintain attention to detail; and apply deductive reasoning while managing confidential and sensitive information.
Acknowledged and accepted: Name & Date Complete Benefits Package for Full-Time General Employees
Health, Dental, Vision Coverage: -Active 1st of the month after completions of 2 full months of service.
Retirement Savings: -401A ( up to 4% match of base pay with City contribution) -457B
Retirement: City employees become enrolled in the Pension Plan from the first day of employment
Life Insurance: -2x base salary, rounded to next $1,000 city paid (additional optional life insurance plan available)
Holidays: -9 days per year -2 floating holidays per year (after 6 month probationary period has been completed)
Vacation Leave: - 80 hours/year, increases 88 hours/ year after second year and then in two year increments. Vacation leave credit may be accumilated to a maximum of 120 hours in addition to that authorized in an anniversary year.
Sick Leave: - 8 hours allowance accumulated for each month of service completed.
Bereavement Leave Vacation Buyback Program Sick Leave Donation Program Incentive Pay
Family Friendly: -Flexible hours and schedules to accommodate employee and City needs
Employee Recognition: -Annual performance feedback -Employee of the Month recognition -City Employee of the Year recognition -Annual Employee recognition event
Well Being: -Annual Health Access Program -Comprehensive Wellness Program -Employee Health & Wellness Facility (shared with Brevard County) -Membership discount (Parrish) -Community Programs/Classes (Parrish partnership) -Wellness Portal (Aetna) -Wellness Education (Lunch & Learn) -Employee Assistance Program (EAP) -Employee Health Clinic (for enrolled employees and dependents) -Discounts through Tickets at Work
Tuition Reimbursement: Employees may be reimbursed for approved tuition requests for grade received: A=100% B= 75% C= 50% Reimbursement does not include books, student activity fees, etc.
Full-time employment with the City of Titusville qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check website for details. 01
Do you have a High School diploma or successful completion of a GED?
Yes No
02
How many years of records management experience do you have?
Less than 1 year. Less than 3 years. 3 or more years.
Required Question
$47,881.60 - $79,040.00 Annually Location :
Titusville, FL Job Type:
Full-Time Job Number:
25-0903 Department:
City Clerk - 501 Opening Date:
09/04/2025 Closing Date:
9/11/2025 5:00 PM Eastern FLSA:
Exempt Bargaining Unit:
N/A
JOB SUMMARY
This is highly responsible professional and technical work involving various administrative functions necessary for the operation and coordination of the City of Titusville Records Management Program. Maintains a continuing program for the management and disposition of all city records with the exception of the Police Department Records, which are maintained by the Police Department Records Division. Incumbent is responsible for complying with City ordinances, policies, State statutes and Federal regulations for permanent record storage and retention. Incumbent is expected to anticipate work assignments, exercise judgment and make decisions within the scope of job responsibilities. All work is performed under the general direction of the City Clerk, but incumbent exercises substantial independent judgment ESSENTIAL JOB FUNCTIONS (ILLUSTRATIVE ONLY)
Supervises the management of inactive records for the entire municipal organization with the exception of the Police Department Records, which are maintained by the Police Department Records Division Plans, schedules and coordinates the receipt, retention, storage and disposal of records in accordance with City policies, ordinances and State Statues. Monitors retention schedules and destruction requests to ensure compliance with established guidelines. Authorizes disposition of records in accordance with State guidelines. Develops, maintains and administers the records disaster recovery plan. Prepares administrative policies related to records management. Oversees departmental compliance of administrative policies related to records management. Trains employees on records management and the Public Records Law. Respond to internal and external records request and/or send the records request to the department that will provide the response. Ensure security of all records. Performs special projects upon request. Controls and monitors assigned projects. oversees administrative details, such as status reports, etc. . Assists in preparation of department budget as it relates to records management, including preparation of capital outlay requests. Determines which records are eligible for destruction and authorizes disposition in accordance with State of Florida guidelines. Establishes and maintains document descriptions such as list indexes and other retrieval aids for inactive files, destroyed records and historical documents. Maintains a continuing records retention and disposition system in accordance with the Bureau of Archives and Records Management. Files annual report with State as to disposition of records during the previous year. Coordinates the storage of permanent microfilmed records at the State of Florida Records Storage Facility in Tallahassee, Florida. Retrieves records from inactive storage upon request by departments and citizens and responds to questions regarding records retention. Research records for specified information as requested by citizens and employees at all levels. Delegate and assign tasks to Administrative Assistant, as needed. Administrative Assistant works directly with the Records Manager. KNOWLEDGE, ABILITIES, AND SKILLS: Knowledge of records management principles, methods and procedures. Knowledge of City ordinances, State and Federal laws and regulations governing records management. Ability to interpret laws, rules and regulations relating to records management Knowledge of imaging system operations and equipment Knowledge of computer hardware as it relates to imaging systems. Knowledge of microfilming operations and equipment. Ability to work with the public in a courteous and polite manner. Knowledge of Microsoft Office Suite software, particularly data-base (Access), word-processing (Word), and spreadsheets applications (Excel) required. Ability to communicate effectively, both orally and in writing. EDUCATION & EXPERIENCE
High school graduate or equivalent diploma is required plus three (3) to five (5) years of progressive records management experience. Florida Records Management Association Certified preferred. SPECIAL REQUIREMENTS
Subject to emergency call-out during off-duty hours and on weekends as required.
PHYSICAL REQUIREMENTS:
Force Exertion: Requires exerting up to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects such as file boxes, binders, and office supplies. Visual Acuity: Must have sufficient visual acuity to operate a computer and office equipment. This includes close vision, distant vision, color vision, depth perception, and the ability to adjust focus for reviewing records in both paper and electronic formats. Speaking/Communication: Ability to express or exchange ideas clearly and concisely in English. Must be able to convey detailed or important spoken instructions to others in person, by phone, and in group settings. Hearing: Ability to perceive the nature of sounds at normal speaking levels, with or without correction, and to receive detailed information through oral communication. Sitting/Standing: Ability to sit for extended periods of time while performing desk and computer work, as well as stand for sustained periods when organizing, filing, or retrieving records. Walking: Ability to move about on foot to accomplish tasks such as retrieving files, delivering records, or accessing different office areas. Kneeling/Stooping: Ability to bend, kneel, or stoop when accessing lower file drawers, storage boxes, or shelving units. Reaching: Ability to extend hands and arms in any direction to retrieve or place files and materials on shelves or in cabinets. Handling/Grasping/Feeling: Ability to pick up, hold, and manipulate paper records, binders, office tools, and computer peripherals with hands and fingers. Repetitive Motion :
Ability to perform substantial movements of the wrists, hands, and/or fingers for typing, filing, scanning, and other record-keeping tasks. Mental Acuity :
Ability to make sound, logical decisions; analyze data; maintain attention to detail; and apply deductive reasoning while managing confidential and sensitive information.
Acknowledged and accepted: Name & Date Complete Benefits Package for Full-Time General Employees
Health, Dental, Vision Coverage: -Active 1st of the month after completions of 2 full months of service.
Retirement Savings: -401A ( up to 4% match of base pay with City contribution) -457B
Retirement: City employees become enrolled in the Pension Plan from the first day of employment
Life Insurance: -2x base salary, rounded to next $1,000 city paid (additional optional life insurance plan available)
Holidays: -9 days per year -2 floating holidays per year (after 6 month probationary period has been completed)
Vacation Leave: - 80 hours/year, increases 88 hours/ year after second year and then in two year increments. Vacation leave credit may be accumilated to a maximum of 120 hours in addition to that authorized in an anniversary year.
Sick Leave: - 8 hours allowance accumulated for each month of service completed.
Bereavement Leave Vacation Buyback Program Sick Leave Donation Program Incentive Pay
Family Friendly: -Flexible hours and schedules to accommodate employee and City needs
Employee Recognition: -Annual performance feedback -Employee of the Month recognition -City Employee of the Year recognition -Annual Employee recognition event
Well Being: -Annual Health Access Program -Comprehensive Wellness Program -Employee Health & Wellness Facility (shared with Brevard County) -Membership discount (Parrish) -Community Programs/Classes (Parrish partnership) -Wellness Portal (Aetna) -Wellness Education (Lunch & Learn) -Employee Assistance Program (EAP) -Employee Health Clinic (for enrolled employees and dependents) -Discounts through Tickets at Work
Tuition Reimbursement: Employees may be reimbursed for approved tuition requests for grade received: A=100% B= 75% C= 50% Reimbursement does not include books, student activity fees, etc.
Full-time employment with the City of Titusville qualifies you for Public Service Loan Forgiveness once you meet all requirements. Please check website for details. 01
Do you have a High School diploma or successful completion of a GED?
Yes No
02
How many years of records management experience do you have?
Less than 1 year. Less than 3 years. 3 or more years.
Required Question