State of North Carolina
Administrative Specialist II (Lead Worker)
State of North Carolina, Wilmington, North Carolina, United States, 28412
Salary:
$39,671.00 - $69,426.00 Annually Location :
Wake County, NC Job Type:
Permanent Full-Time Remote Employment:
Flexible/Hybrid Job Number:
25-10393 Department:
Dept of the Secretary of State Division:
Registration Services Opening Date:
08/27/2025 Closing Date:
9/10/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist II Position Number:
60008717 Section:
Certification and Filing Salary Grade:
NC09
Description of Work ~RECRUITMENT RANGE: $39,671- $46,350~
~POSTING FOR INTERNAL NC SECRETARY OF STATE EMPLOYEES ONLY~
This is a repost and prior applicants will not need to reapply
The North Carolina
Department of the Secretary of State
is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. We also safeguard individuals and businesses against fraud. The primary responsibilities of this position is to provide lead worker guidance for the registration services for Uniform Commercial Code Filings, Federal Tax Lien filings, Notary Applications/amendment filings and Land Records Filings. Registration services include: incoming/outgoing mail sorting and distribution, document scanning, data entry, data entry verification, bogus UCC filing review and alphabetizing/organizing documents & folders. This position may also be responsible for creating a variety of customer correspondence documents including: UCC and Notary rejection notices, Notary courtesy notifications, notices to collect additional information for completion of Notary applications with criminal history actions, Notary seal destruction, resignation and cancellation notices.
This position may be eligible for an alternate worksite arrangement in accordance with the Secretary of State's Teleworking Policy Knowledge, Skills and Abilities / Competencies Management Preferences: Strong oral and written communication skills Ability to make decisions on how to address customer's requests Ability to work independently with limited supervision Ability to accurately and efficiently interpret, apply and communicate a variety on statutes, regulations, policies and procedures Ability to determine which actions are within their scope of authority and fall outside legally permissible behaviors
Minimum Education and Experience Requirements Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the
Education and Experience Equivalency Guide
for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information To apply for this position, please click the "Apply" link on the Government Jobs website or visit with the Secretary of State to complete an online application. Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy. Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.
The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position. State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position. The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits. Detailed information about our benefits can be found at If you are having technical issues submitting your application, please call the NC Office of State Human Resources at
984-236-0800.
For further information, please contact:
TAMEKA M. GENTRY, ASSISTANT HR DIRECTOR North Carolina Secretary of State Human Resources | Old Revenue Building 2 S. Salisbury Street | Raleigh, NC 27601 Phone: (919) 814-5331 | Fax: (919) 814-5395 Email: NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have experience with filing paperwork, alphabetically, chronologically and numerically? if yes, describe your filing experience in detail. 02
Do you have experience using office equipment such as scanners, desktop computers, copiers, laptops, etc.? if yes, describe your experience in detail. 03
Do you have data entry experience? if yes, please explain in detail the types of data entry that you have performed? 04
This position requires the ability to be able to lift up to at least 20 pounds of mail. Can you physically perform this task with or without reasonable accommodations?
Yes No
Required Question
$39,671.00 - $69,426.00 Annually Location :
Wake County, NC Job Type:
Permanent Full-Time Remote Employment:
Flexible/Hybrid Job Number:
25-10393 Department:
Dept of the Secretary of State Division:
Registration Services Opening Date:
08/27/2025 Closing Date:
9/10/2025 5:00 PM Eastern Job Class Title:
Administrative Specialist II Position Number:
60008717 Section:
Certification and Filing Salary Grade:
NC09
Description of Work ~RECRUITMENT RANGE: $39,671- $46,350~
~POSTING FOR INTERNAL NC SECRETARY OF STATE EMPLOYEES ONLY~
This is a repost and prior applicants will not need to reapply
The North Carolina
Department of the Secretary of State
is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. We also safeguard individuals and businesses against fraud. The primary responsibilities of this position is to provide lead worker guidance for the registration services for Uniform Commercial Code Filings, Federal Tax Lien filings, Notary Applications/amendment filings and Land Records Filings. Registration services include: incoming/outgoing mail sorting and distribution, document scanning, data entry, data entry verification, bogus UCC filing review and alphabetizing/organizing documents & folders. This position may also be responsible for creating a variety of customer correspondence documents including: UCC and Notary rejection notices, Notary courtesy notifications, notices to collect additional information for completion of Notary applications with criminal history actions, Notary seal destruction, resignation and cancellation notices.
This position may be eligible for an alternate worksite arrangement in accordance with the Secretary of State's Teleworking Policy Knowledge, Skills and Abilities / Competencies Management Preferences: Strong oral and written communication skills Ability to make decisions on how to address customer's requests Ability to work independently with limited supervision Ability to accurately and efficiently interpret, apply and communicate a variety on statutes, regulations, policies and procedures Ability to determine which actions are within their scope of authority and fall outside legally permissible behaviors
Minimum Education and Experience Requirements Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the
Education and Experience Equivalency Guide
for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information To apply for this position, please click the "Apply" link on the Government Jobs website or visit with the Secretary of State to complete an online application. Applications that include "see attached" or rely solely on resumes instead of completing the formal application's education and work experience sections will be considered incomplete and ineligible for consideration for the vacancy. Unless explicitly requested in the vacancy announcement (e.g., transcripts, proof of licensure or certification), all attachments are considered optional and will not be reviewed during the initial screening to assess the applicant's eligibility for the vacancy. Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if currently serving as a member of the NC National Guard in good standing. If you are a former member of the NC National Guard with a service tenure of at least 6 years and an honorable discharge, please attach either a DD256 or NGB 22.
The North Carolina Department of the Secretary of State is committed to Equal Opportunity Employment and employs the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified candidates. The actual salary will be determined based on relevant competencies, knowledge, skills, and abilities, as well as considerations for internal equity and budgetary considerations pertinent to the advertised position. State Employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than their current position. The State of North Carolina offers health insurance, twelve paid holidays, one personal observance leave day, generous vacation and sick leave accrual, dental and vision coverage, and additional insurance options, along with retirement benefits. Detailed information about our benefits can be found at If you are having technical issues submitting your application, please call the NC Office of State Human Resources at
984-236-0800.
For further information, please contact:
TAMEKA M. GENTRY, ASSISTANT HR DIRECTOR North Carolina Secretary of State Human Resources | Old Revenue Building 2 S. Salisbury Street | Raleigh, NC 27601 Phone: (919) 814-5331 | Fax: (919) 814-5395 Email: NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
01
Do you have experience with filing paperwork, alphabetically, chronologically and numerically? if yes, describe your filing experience in detail. 02
Do you have experience using office equipment such as scanners, desktop computers, copiers, laptops, etc.? if yes, describe your experience in detail. 03
Do you have data entry experience? if yes, please explain in detail the types of data entry that you have performed? 04
This position requires the ability to be able to lift up to at least 20 pounds of mail. Can you physically perform this task with or without reasonable accommodations?
Yes No
Required Question