P M Services
Executive Assistant and Office Coordinator
P M Services, West Palm Beach, Florida, United States, 33412
PG Forsta is a premier provider of experience measurement, data analytics, and insights across complex industries. We excel in helping organizations understand and meet the needs of their stakeholders, stemming from our foundation in U.S. healthcare. Today, we partner with clients globally, helping them enhance the Human Experiences central to their businesses through our unique combination of technology, data, and expertise.
Our success is driven by our talented people and our collaborative culture. As part of our team, you will contribute to creating value for clients, improving our processes, and fostering a learning environment. We believe that teamwork is essential for our collective success.
Our Mission:
We empower organizations to deliver exceptional experiences through insights derived from data that inspire innovation and action. Our Values:
We prioritize Human Experience, ensuring every person is acknowledged and understood. Key Responsibilities: Manage calendars, schedule appointments, and facilitate meetings. Coordinate comprehensive travel arrangements, including international and domestic itineraries. Prepare and track expense reports and reimbursements. Organize and distribute meeting materials, presentations, and agendas. Plan and facilitate both internal and external meetings. Run errands and handle office maintenance as needed. Supervise office vendors and contractors. Manage supply orders and ensure the upkeep of the office environment. Collaborate with the technology team regarding meeting setups and equipment. Communication and Collaboration: Act as the primary point of contact for stakeholders inside and outside the company. Handle emails, phone calls, and messages on behalf of executives when appropriate. Foster communication between executives and cross-functional teams. Coordinate with other executive assistants to ensure alignment and productivity. Project Management: Assist with special projects as requested by the CEO and other departments. Confidentiality and Discretion: Uphold confidentiality and manage sensitive information with care. Exhibit sound judgment and decision-making capabilities in complex situations. You will also perform other duties as assigned. In this role, you can expect: To travel when needed. Occasionally extended hours to meet tight deadlines or handle urgent requirements, which may include working late or weekends. Requirements: 5+ years of experience as an Executive Assistant or Office Assistant preferred. Demonstrated ability to provide exceptional administrative support. Strong communication, organizational, and time management skills. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Experience with Workday and Salesforce is a plus. Capability to thrive in a fast-paced environment and adjust to changing priorities. Strong analytical and problem-solving abilities. High level of integrity, confidentiality, and discretion. Special Considerations: Ability to travel when requested. Physically able to navigate the office, including standing, walking, and occasional lifting. Good manual dexterity to efficiently operate computers and office equipment. Clear vision and hearing to communicate effectively with various stakeholders. If you feel passionate about this role, apply even if your experience doesn’t completely match the qualifications. At Press Ganey, we embrace diversity and are committed to creating an inclusive workplace. Press Ganey Associates LLC is an Equal Employment Opportunity/Affirmative Action employer dedicated to a diverse workforce. We do not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class. Pay Transparency:
The expected hourly base salary for this role is up to $33.65. Salary offers consider various factors such as relevant experience and skills. Additionally, successful candidates may qualify for discretionary bonuses based on performance. All information will be kept confidential according to EEO guidelines.
We empower organizations to deliver exceptional experiences through insights derived from data that inspire innovation and action. Our Values:
We prioritize Human Experience, ensuring every person is acknowledged and understood. Key Responsibilities: Manage calendars, schedule appointments, and facilitate meetings. Coordinate comprehensive travel arrangements, including international and domestic itineraries. Prepare and track expense reports and reimbursements. Organize and distribute meeting materials, presentations, and agendas. Plan and facilitate both internal and external meetings. Run errands and handle office maintenance as needed. Supervise office vendors and contractors. Manage supply orders and ensure the upkeep of the office environment. Collaborate with the technology team regarding meeting setups and equipment. Communication and Collaboration: Act as the primary point of contact for stakeholders inside and outside the company. Handle emails, phone calls, and messages on behalf of executives when appropriate. Foster communication between executives and cross-functional teams. Coordinate with other executive assistants to ensure alignment and productivity. Project Management: Assist with special projects as requested by the CEO and other departments. Confidentiality and Discretion: Uphold confidentiality and manage sensitive information with care. Exhibit sound judgment and decision-making capabilities in complex situations. You will also perform other duties as assigned. In this role, you can expect: To travel when needed. Occasionally extended hours to meet tight deadlines or handle urgent requirements, which may include working late or weekends. Requirements: 5+ years of experience as an Executive Assistant or Office Assistant preferred. Demonstrated ability to provide exceptional administrative support. Strong communication, organizational, and time management skills. Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). Experience with Workday and Salesforce is a plus. Capability to thrive in a fast-paced environment and adjust to changing priorities. Strong analytical and problem-solving abilities. High level of integrity, confidentiality, and discretion. Special Considerations: Ability to travel when requested. Physically able to navigate the office, including standing, walking, and occasional lifting. Good manual dexterity to efficiently operate computers and office equipment. Clear vision and hearing to communicate effectively with various stakeholders. If you feel passionate about this role, apply even if your experience doesn’t completely match the qualifications. At Press Ganey, we embrace diversity and are committed to creating an inclusive workplace. Press Ganey Associates LLC is an Equal Employment Opportunity/Affirmative Action employer dedicated to a diverse workforce. We do not discriminate against any employee or applicant based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or any other protected class. Pay Transparency:
The expected hourly base salary for this role is up to $33.65. Salary offers consider various factors such as relevant experience and skills. Additionally, successful candidates may qualify for discretionary bonuses based on performance. All information will be kept confidential according to EEO guidelines.