Administrative Assistant Job at Robert Half in Columbia

Are you a highly organized, detail-oriented professional with a knack for numbers? We are seeking an experienced Administrative Assistant to join our team on a contract-to-hire basis, with a focus on assisting in budgeting and financial planning tasks. This is a unique opportunity to contribute to a dynamic organization while developing your professional skills in a role that has the potential to transition into a permanent position.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office, including managing schedules, handling correspondence, and coordinating meetings across departments.
• Collaborate with finance teams to assist in budgeting tasks, including entering data, tracking expenses, and ensuring records are up to date and accurate.
• Prepare and manage financial reports, spreadsheets, and presentations to support budgeting and forecasting efforts.
• Monitor budget allocations, flag discrepancies, and ensure internal compliance with established financial processes.
• Maintain organized filing systems for both financial and administrative documents, ensuring ease of access and data accuracy.
• Greet and assist visitors, and professionally handle incoming calls and emails, occasionally addressing budget or expense inquiries.
• Support procurement processes by coordinating with vendors, tracking invoices, and ensuring budget limits are adhered to.
• Assist in the preparation of materials for planning, budgeting, and forecasting meetings.

• Proven experience as an administrative assistant or similar role, with a strong focus on tasks involving budgeting or financial data.
• Familiarity with basic budgeting concepts, expense tracking, and cost monitoring.
• Proficiency in Microsoft Office Suite, especially Excel (pivot tables, formulas, and data visualization skills are a plus).
• Strong organizational and time management skills, with the ability to multitask and manage competing priorities.
• Excellent written and verbal communication abilities, with a professional demeanor.
• A high level of attention to detail and accuracy, particularly with financial data.
• Experience with accounting or budgeting software (e.g., QuickBooks, SAP) is a plus.