Job Description
We are looking for a detail-oriented Administrative Assistant. This role combines calendar management, scheduling meetings, greeting visitors and administrative support, requiring strong organizational skills and a commitment to delivering exceptional service. The ideal candidate will ensure smooth daily operations while maintaining a welcoming environment for clients and staff.
This is a permanent placement opportunity offering health insurance coverage, 401k contribution, generous paid time off and holidays.
Responsibilities:
• Maintain a visitor log, issue visitor passes, and coordinate with relevant team members for scheduled appointments.
• Manage incoming phone calls using a multi-line phone system, directing calls to the appropriate departments.
• Perform accurate data entry tasks to support administrative tasks for office.
• Assist with scheduling appointments and maintaining office calendars.
• Provide administrative support by preparing documents and reports using Microsoft Word.
• Handle mail distribution and manage courier services as needed.
• Order and manage office supplies, coordinate maintenance requests, and liaise with vendors.
• Maintain organized records and filing systems for efficient retrieval of information.
• Collaborate with team members to address client inquiries and resolve issues promptly.
• Proven experience in receptionist or administrative roles within an environment requiring attention to detail.
• Proficiency in Microsoft Word and other basic office software.
• Strong data entry skills with attention to accuracy and detail.
• Ability to operate and manage a multi-line phone system effectively.
• Excellent communication and interpersonal skills to interact effectively with clients and team members.
• High school diploma or equivalent required; additional certifications are advantageous.