Administrative Assistant Job at Robert Half in Allentown

Robert Half is seeking an Administrative Assistant who will play a key role in ensuring the smooth operation of the office and providing administrative support to a local and growing organization. The ideal candidate is detail-oriented, resourceful, and able to manage multiple responsibilities simultaneously while maintaining a positive and professional demeanor.

Key Responsibilities

• Organize and maintain office records, files, and documents (electronic and physical).
• Manage incoming and outgoing communications, including emails and phone calls, while promptly addressing inquiries.
• Coordinate schedules, appointments, and meetings, often across multiple time zones.
• Prepare and proofread correspondence, reports, and other office documentation.
• Assist with data entry, expense reporting, and maintaining accurate records.
• Oversee office supplies inventory and liaise with vendors when necessary.
• Support event planning, travel arrangements, and logistics as needed.
• Collaborate with various teams to ensure projects stay on track and deadlines are met.
• Perform other administrative duties as assigned to support the team and leadership.

Qualifications & Skills

• High school diploma or equivalent required; associate or bachelor’s degree is a plus.
• 2+ years of experience in an administrative support or similar role preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Self-motivated, resourceful, and capable of working independently or in a team environment.
• Familiarity with [specific tools: QuickBooks, SalesForce, Google Workspace, etc.] is a plus.

Apply today!