Aston Carter

Administrative Assistant

Aston Carter, AK, United States

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Job Description

We are seeking a detail-oriented Administrative Assistant to efficiently manage and process high volumes of vendor invoices into our accounting system. This role requires precision in maintaining organized files for invoices and payment records, both in electronic and physical formats.

Job Title: Administrative Assistant

Job Description

We are seeking a detail-oriented Administrative Assistant to efficiently manage and process high volumes of vendor invoices into our accounting system. This role requires precision in maintaining organized files for invoices and payment records, both in electronic and physical formats.

Responsibilities

Enter high volumes of vendor invoices into the accounting system with accuracy.
Maintain organized files of invoices and payment records, both electronic and physical.
Assist in reconciling discrepancies in invoices and purchase orders.
Communicate with vendors and internal departments to resolve basic billing issues.
Support the accounts payable team with general administrative tasks.
Assist with reporting and documentation as needed.

Essential Skills

Office administration
Data entry
Administrative assistance
Accounts payable
Filing and copying

Additional Skills & Qualifications

Proficiency in Excel
Experience with QuickBooks

Work Environment

The work environment is dynamic and collaborative, focusing on efficiency and accuracy. The role involves working with various technologies and software, including Excel and QuickBooks, to ensure smooth operations within the accounts payable team.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Orange Park,FL.

Application Deadline

This position is anticipated to close on Jul 28, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Contract

Job function

Job function
Administrative
Industries
Staffing and Recruiting

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