Administrative Assistant Job at Aston Carter in Bay Shore

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Administrative Assistant (3-Month Contract)

Business Casual Environment

Administrative Assistant (3-Month Contract)

Business Casual Environment

Join Us for a Fast-Paced, Impactful Opportunity!

We’re looking for a proactive and detail-driven Administrative Assistant to join our team on a short-term contract. If you're someone who thrives in a dynamic office setting, enjoys keeping things organized, and can juggle multiple priorities with ease—this is your chance to make a real difference.

What You’ll Do

As the go-to support for our team, you’ll help keep operations running smoothly by:

• Conducting research and reviewing documentation to support construction permitting processes.
• Managing day-to-day administrative tasks like mailing, scanning, copying, and filing (both digital and physical).
• Coordinating meetings, appointments, and travel logistics with precision.
• Drafting and editing professional documents—emails, reports, memos, and more.
• Assisting with regular reporting and data tracking.
• Monitoring office supply levels and placing orders as needed.
• Responding to internal requests for information and resolving administrative inquiries.
• Collaborating with other departments to support cross-functional needs.
  
  

What You Bring

• Proven experience in administrative or office support roles.
• Familiarity with permitting processes or the ability to quickly learn.
• Strong organizational and time management skills—you know how to prioritize!
• Attention to detail and a knack for solving problems before they arise.
• Comfort with office management tools and systems (e.g., Microsoft Office, Google Workspace).
  
  

Bonus Points For

• Bookkeeping experience or financial tracking skills.
• An associate’s or bachelor’s degree (though not required).
• Experience in customer service, data entry, calendar management, or proposal support.
  
  

Work Environment

You’ll be working in a collaborative office setting with access to standard equipment (computers, scanners, fax machines). Expect a mix of independent tasks and team coordination, all within a business casual dress code.

Pay And Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Bay Shore,NY.

Application Deadline

This position is anticipated to close on Aug 31, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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