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Position Information
The Administrative Assistant provides essential administrative support to faculty, students, and staff in the departments of Economics and Political Science. Working under the supervision of the Financial & Administrative Officer (FAO), this role coordinates the departments' colloquia series, serves as the primary receptionist, and assists the FAO and Financial Analysts with accounting, financial transactions, travel coordination, event support, and general administrative tasks. This role conducts all purchasing and reimbursement operations as well as organizing travel and honoraria for outside guests. Additionally, the incumbent will conduct daily walkthroughs of two large buildings to identify any facility needs, submit work orders for necessary repairs, and follow up on their completion. The incumbent will also serve as a key resource for students and faculty, ensuring that administrative processes run smoothly and efficiently. Please be advised that candidates will be required to take a skills assessment as part of the interview process. The full salary range for the Administrative Assistant is $28.44 - $40.76 per hour. However, the expected pay scale for this position is up to $33.39 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Position Information
The Administrative Assistant provides essential administrative support to faculty, students, and staff in the departments of Economics and Political Science. Working under the supervision of the Financial & Administrative Officer (FAO), this role coordinates the departments' colloquia series, serves as the primary receptionist, and assists the FAO and Financial Analysts with accounting, financial transactions, travel coordination, event support, and general administrative tasks. This role conducts all purchasing and reimbursement operations as well as organizing travel and honoraria for outside guests. Additionally, the incumbent will conduct daily walkthroughs of two large buildings to identify any facility needs, submit work orders for necessary repairs, and follow up on their completion. The incumbent will also serve as a key resource for students and faculty, ensuring that administrative processes run smoothly and efficiently. Please be advised that candidates will be required to take a skills assessment as part of the interview process. The full salary range for the Administrative Assistant is $28.44 - $40.76 per hour. However, the expected pay scale for this position is up to $33.39 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements
Educational Requirements
Degree
Bachelors Degree
Requirement
Preferred
Experience Requirements
Experience
Minimum of 5 years of administrative experience in an office environment providing administrative support for staff and/or faculty; or an equivalent combination of education and related experience.
Requirement
Required
Minimum Requirements
- Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken.
- Skill in communicating effectively and professionally using tact and diplomacy.
- Ability to work effectively as an individual or as member of a team, and with people from different cultures and backgrounds.
- Ability to independently draft letters and memos for signature, using correct spelling, grammar, punctuation, and composition.
- Ability to maintain accurate records with strict attention to detail.
- Skill in interacting diplomatically with the public in a high volume, continuous public contact setting.
- Skill in understanding and communicating department policies and procedures to customers.
- Skill in creating and editing documents in word processing applications using advanced features.
- Skill in exporting/importing data from or to different software applications or data collection and retrieval.
- Skill in creating spreadsheets and reports using Word, Excel or other software applications.
- Skill in independently researching questions and making appropriate contacts for problem solving.
- Ability to listen, anticipate, and respond to customer needs with a focus on outcomes.
- Ability to organize tasks, documents, and materials efficiently and accurately.
- Ability to interact effectively with faculty, staff, campus, and external communities.
- Knowledge of UC and UCR policies and procedures governing travel and entertainment reimbursement, and visiting and temporary academic appointments.
- Knowledge of UC and UCR policies on travel, entertainment reimbursement, and visiting appointments.
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details
Department Custom Scope
The Administrative Assistant provides essential administrative support to faculty, students, and staff in the departments of Economics and Political Science. Working under the supervision of the Financial & Administrative Officer (FAO), this role coordinates the departments' colloquia series, serves as the primary receptionist, and assists the FAO and Financial Analysts with accounting, financial transactions, travel coordination, event support, and general administrative tasks. This role conducts all purchasing and reimbursement operations as well as organizing travel and honoraria for outside guests. Additionally, the incumbent will conduct daily walkthroughs of two large buildings to identify any facility needs, submit work orders for necessary repairs, and follow up on their completion. The incumbent will also serve as a key resource for students and faculty, ensuring that administrative processes run smoothly and efficiently.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Temporary
Job function
Job function
AdministrativeIndustries
Higher Education
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