Administrative Assistant Job at Capstone Advisors in Carlsbad

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Keeping projects on track | Insanely organized | Meticulous attention to detail | True crime fanatic

Job Title: Administrative Assistant

Company: Capstone Advisors

Location: Carlsbad, CA

Capstone Advisors is seeking a polished and resourceful Administrative Assistant to join our dynamic team.Now in our 29th year of business, we continue to be an entrepreneurial and innovative company, and a diverse multi-state portfolio includes retail, industrial, office, and land for residential and commercial development.

This role is based at our beautiful Carlsbad, CA headquarters, with at least four days in the office and the flexibility to work remotely on Fridays.

As Administrative Assistant, you’ll be a trusted partner to our President/CEO---helping manage day-to-day activities, communications, projects, and events. We’re looking for someone who is not only highly organized and professional, but who also brings creativity and sophistication to the role. You’ll thrive here if you enjoy new challenges, variety in your work, and being part of a collaborative, high-performing team.

Responsibilities Include:

·Provide executive and personal support including calendar management, scheduling, and correspondence.

·Plan and coordinate corporate and personal events including team building, holiday parties, industry events, and charitable/community events.

·Coordinate business and personal travel arrangements (domestic and international), securing flights, hotels, transportation, and other accommodations.

·Maintain and update the company website, social media channels, and marketing materials; coordinate with external vendors and PR firm.

·Provide support for charitable initiatives and nonprofit committee roles, including attending meetings, taking notes, and tracking deliverables.

·Assist property management and leasing departments with special projects and administrative tasks.

·Prepare and proofread documents, presentations, and reports; handle confidential information with discretion.

·Identify opportunities to streamline processes and improve efficiency.

·Other administrative project-based support and personal errands as required.

Qualifications:

·3+ years of relevant administration experience (preferably within the real estate industry).

·Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

·Experience with event planning, caterers, and related vendors.

·Strong organizational, time management, and problem-solving skills.

·Excellent verbal and written communication skills with high attention to detail.

·Ability to handle multiple tasks with accuracy under tight deadlines.

·Proficiency in social media and website content management preferred.

·Professional demeanor, discretion, and positive attitude.

·Ability to work independently while supporting multiple stakeholders.

·A positive team player able to work with others to achieve results.

·A strong work ethic and in alignment with Capstone’s Core Values (see below).

Our Culture and Core Values:

Our culture is especially important to us, and its foundation is our Core Values. We spend considerable time and effort to ensure these values are at the forefront of how we operate. Our Core Values include:

•We strive for successful outcomes through detailed planning and thoughtful execution. We analyze and learn from prior efforts.

•We are open-minded to change and strive for constant improvement.

•We value meaningful work, we recognize contributions, embrace growth and value balance.

•We empower team members and seek feedback. We value open communication and clear goal setting.

•We work as a team knowing that collaboration leads to better decision making.

•We are fair, honest, and accountable. Always.

If this role at Capstone is of interest to you, please send a cover letter and resume to Tambra Wayne at wayne@capstoneadvisors.com. We look forward to hearing from you!

For more information about Capstone Advisors, visit www.capstoneadvisors.com

• Job Type: Full-Time hybrid position working at least 4 days in the office, with the option to work remotely on Fridays
• Reports to:President/Chief Executive Officer
• Salary Range: $70,000 with discretionary bonus

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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