Administrative Assistant Job at Datum Rotating Machinery Services in Davie

The administrative assistant provides a wide range of administrative and clerical support to managers, employees, and visitors. This role is essential for maintaining an organized and productive office environment. The ideal candidate is a proactive and detail-oriented individual with strong communication and organizational skills.

Key Responsibilities

Office Management

Maintain a clean and organized office environment.

Manage office supplies and inventory, placing orders as needed.

Ensure office equipment (e.g., printers, copiers) is in good working order and arrange for maintenance or repairs.

Handle incoming and outgoing mail, packages, and deliveries.

Clerical and Administrative Support

Perform administrative duties such as filing, typing, copying, scanning, and binding.

Prepare and format documents, reports, presentations, and correspondence.

Maintain and update filing systems, both digital and physical.

Assist with data entry and database management.

Communication and Coordination

Answer and screen incoming phone calls, routing them to the appropriate person.

Greet visitors and provide general assistance.

Draft and distribute emails, memos, and other written communications.

Act as a point of contact for internal and external clients and vendors.

Scheduling and Calendar Management

Manage and maintain calendars for managers or executives.

Schedule and coordinate meetings, appointments, and events.

Prepare agendas, take detailed meeting minutes, and distribute them to attendees.

Arrange travel accommodations, including flights, hotels, and car rentals.

Financial and Budgetary Tasks

Process invoices, expense reports, and receipts.

Assist with basic bookkeeping and budget tracking.

Liaise with the finance department on administrative matters.

Required Skills and Qualifications

• Education: A high school diploma or equivalent is typically required, with an associate's degree in a related field often preferred.
• Experience: Proven experience as an administrative assistant, office assistant, or in a similar clerical role.
• Technical Skills
  - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
  - Strong typing and data entry skills
  - Familiarity with office equipment.

Soft Skills:

Strong organizational and time-management skills.

Ability to multitask and prioritize tasks effectively.

Attention to detail and a high level of accuracy.

Professionalism, discretion, and the ability to handle confidential information.

Problem-solving and adaptability.

AESSEAL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Us

At AESSEAL we design and manufacture sealing solutions for a sustainable future.

We combine both our own success with environmental protection and being a good corporate citizen.