myGwork - LGBTQ+ Business Community is hiring: Administrative Assistant in Berke

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This job is with Kennedys, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Kennedys, a growing global law firm specializing in insurance coverage/defense litigation seeks a full-time Administrative Assistant to join our San Francisco office. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.

Key Responsibilities

Daily Reception Responsibilities:

• Operate the main telephone line
• Receive and greet visitors
• Receive and process mail and packages
• Book and set up conference room meetings as requested by Partners, Associates, and Management
  
  

Administrative Responsibilities

• Maintain and stock all common areas
• Order kitchen and office supplies with management approval
• Maintain office equipment, including IT updates
• Drop off mailings and overnight packages
• Submit office maintenance requests to building facilities
• Add visitors to the building security list
• Timely process invoices and work with vendors on discrepancies
• Timely submit attorney reimbursements in Chrome River
• Provide administrative support for special events, projects, and tasks as needed
• Provide additional administrative support to the office as needed
  
  

File Clerk Responsibilities

• Open and close physical files
• Process and send closed cases to offsite storage
• Maintain the file room
• Assist Secretaries and Paralegals as assigned
• Maintain physical files
• Complete daily/weekly filing
  
  

The above responsibilities are not intended to be an exhaustive list of all duties and responsibilities associated with the Administrative Assistant position. Other duties may be assigned.

The annualized salary range for this role is $60,000-$70,000; however, actual salary is contingent upon level of experience and other job-related factors permitted by law.

FLSA Status: Non-Exempt

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 48 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate diversity, empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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