Aston Carter is hiring: Administrative Assistant in Fort Lauderdale

Join to apply for the Administrative Assistant role at Aston Carter

1 day ago Be among the first 25 applicants

Join to apply for the Administrative Assistant role at Aston Carter

Get AI-powered advice on this job and more exclusive features.

Job Description

The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.

Job Title: Operations Assistant

Job Description

The Operations Assistant plays a pivotal role in ensuring seamless lobby and reception coverage, providing essential administrative support, and coordinating a variety of tasks that contribute to the efficient functioning of the office and its staff.

Responsibilities

• Manage the answering and transferring of all incoming calls.
• Greet and direct all visitors and non-visitors in the lobby area.
• Electronically process all incoming mail.
• Prepare outgoing mail and overnight deliveries.
• Coordinate scheduling and set up of all conference rooms for employees and clients.
• Coordinate lunch meetings, including ordering, set up, and clean up.
• Maintain cleanliness of conference rooms, lobby, and kitchen.
• Distribute faxes via email continuously throughout the day.
• Collaborate with the property management company to report building maintenance and repair issues.
• Maintain contact lists for the office.
• Order office supplies and maintain sufficient stock levels.
• Assist operations or other departments as needed with reporting, data entry, deposits, and any other administrative support.
  
  

Essential Skills

• Proven computer proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.).
• Detail-oriented with strong multi-tasking abilities.
• Excellent administrative support and data entry skills.
• Strong phone communication skills.
• Ability to take detailed notes in CRM systems.
  
  

Additional Skills & Qualifications

• At least 1-2 years of experience in a receptionist or customer service role in an office environment.
• Excellent oral and written English communication skills.
• Superior customer service and problem-solving skills.
• Demonstrated proficiency with computer systems, including Microsoft Office and automated agency management systems.
• Ability to work in a team environment.
  
  

Work Environment

The role is situated in a professional office environment with a regular, full-time work schedule from Monday to Friday, 8:00 AM to 5:00 PM. Business professional or casual attire is expected, with a more casual dress code on Fridays. The office comprises 30-40 employees, and visitors occasionally come in.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Davie,FL.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

Referrals increase your chances of interviewing at Aston Carter by 2x

Get notified about new Administrative Assistant jobs in Fort Lauderdale, FL.

Fort Lauderdale, FL $63,200.00-$89,500.00 2 weeks ago

Administrative Assistant/ Document Controls Specialist

Davie, FL $60,000.00-$85,000.00 1 month ago

Administrative Assistant (Project Coordinator)

Executive Assistant - Single Family Office

Miami Beach, FL $55,000.00-$75,000.00 4 weeks ago

Boca Raton, FL $100,000.00-$120,000.00 19 hours ago

Davie, FL $55,000.00-$60,000.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr