Join to apply for the Administrative Assistant role at USLI
Join to apply for the Administrative Assistant role at USLI
About Us: At USLI, we’re not just about insurance — we are committed to making a difference, both internally and externally. Our community is built upon five values: Caring, Attitude, Respect, Empathy and Energy. Our commitment to these values leads us to make better decisions and furthers our true sense of community. By joining our team, you'll be part of a vibrant organization that values innovation, collaboration and growth. Here, you’ll have the opportunity to shape the future of insurance and make a meaningful impact.
Your Role: You will serve as an administrative assistant on the executive team, reporting directly to the executive assistant while collaborating closely with our CEO and other executive leaders. This position requires an energetic and highly organized individual who can manage multiple tasks and maintain confidentiality. The role requires flexibility and the ability to adjust your focus in this dynamic environment throughout the day. Pivoting to meet the needs of the team is essential for success in this role. You will be responsible for supporting the daily administrative needs of the CEO and the executive assistant. This is a full-time, on-site position in our Wayne, PA, office, typically from 9:00 a.m. to 5:00 p.m. Monday through Friday, with flexibility to work varied shifts as needed with advance notice between 7 a.m. and 7 p.m.
Key Responsibilities:
- Coordinate meetings: Schedule and organize meetings for executives
- Handle communications: Manage phone calls, greet guests and monitor emails
- Document management: Update, create and proofread various documents
- Take dictation: Accurately transcribe email dictation from the CEO
- Prepare reports: Compile and prepare monthly reports as needed
- Maintain reminders: Keep track of important deadlines and tasks
- Support operations: Perform additional tasks as required to ensure efficiency within the executive team
What You’ll Bring:
- Interpersonal skills: Strong ability to interact professionally with executives and peers
- Adaptability: Willingness to learn new technologies and processes
- Attention to detail: High level of accuracy in document preparation and communication
- Sense of urgency: Ability to prioritize tasks effectively and handle a high volume of work
- Professionalism: Respect for confidentiality, good attendance and a strong work ethic
- Technical proficiency: Proficient with Microsoft Suite, excellent typing and grammar skills
Qualifications:
- Education: High school diploma required; higher education preferred
- Experience: Previous administrative experience is preferred
What We Offer: One of the advantages of working at USLI is the competitive salary and benefits program we offer full-time and eligible part-time employees. Benefits include performance-based tri-annual bonuses, medical benefits paid at 100% for full-time employees and 80% for eligible part-time employees, a profit-sharing program, free lunch every day while onsite and more than 450 annual personal and professional development courses. Explore more company benefits.
Why USLI? At USLI, we are committed to fostering a vibrant and inclusive community that celebrates the rich diversity of all ethnicities, nationalities, abilities, genders, gender identities, sexual orientations, ages, religions, socioeconomic backgrounds, and life experiences. We understand the importance of continuous learning, self-reflection, acknowledging our biases, and expanding our perspectives beyond our own. We actively encourage open dialogue on diversity, equity, inclusion, and belonging to support a workplace where every individual feels valued, respected, and empowered to contribute at their fullest potential. Join us in building a diverse and inclusive environment where our shared values drive us toward excellence.
Seniority level
Seniority level
Associate
Employment type
Employment type
Full-time
Job function
Job function
AdministrativeIndustries
Insurance
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Inferred from the description for this job
Medical insurance
Vision insurance
Tuition assistance
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