Administrative Assistant Job at Phaxis in Charleston

Phaxis Charleston, South Carolina Metropolitan Area

Administrative Assistant

Phaxis Charleston, South Carolina Metropolitan Area

2 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

This range is provided by Phaxis. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$17.00/hr - $18.00/hr

The Administrative Assistant provides essential clerical and organizational support to the school’s administration, faculty, and staff. This role ensures smooth daily operations by managing communications, maintaining records, and assisting with scheduling, events, and parent/student interactions. The ideal candidate is detail-oriented, highly organized, and committed to fostering a welcoming and efficient school environment.

Key Responsibilities:

• Serve as the first point of contact for students, parents, staff, and visitors, providing courteous and professional assistance.
• Manage incoming calls, emails, and correspondence, route inquiries to the appropriate personnel.
• Maintain student attendance records, enrollment files, and other school-related documentation in accordance with district policies and regulations.
• Coordinate and schedule meetings, parent-teacher conferences, and school events.
• Prepare, proofread, and distribute letters, reports, newsletters, and other communications.
• Assist with ordering, receiving, and organizing office and classroom supplies.
• Support teachers and staff with administrative tasks, including photocopying, filing, and data entry.
• Maintain confidentiality of student and staff records at all times.
• Help coordinate substitute teacher assignments and staff coverage when needed.
• Assist with safety drills, visitor sign-ins, and adherence to school security protocols.

Qualifications:

• Minimum of 2 years of administrative or office experience (school environment a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic database systems.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent verbal and written communication skills.
• Professional, friendly, and approachable demeanor.
• Ability to work effectively with children, parents, and staff in a fast-paced environment.
• Commitment to maintaining confidentiality and upholding school policies.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Higher Education, Education, and Primary and Secondary Education

Referrals increase your chances of interviewing at Phaxis by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

Get notified when a new job is posted.

Sign in to set job alerts for “Administrative Assistant” roles.

Personal Assistants / Family Assistants / Organizers / Household Managers / Admi

Executive Assistant to CEO/ Entrepreneur

Charleston, SC $80,000.00-$100,000.00 2 weeks ago

North Charleston, SC $19.00-$22.00 2 weeks ago

Charleston, South Carolina Metropolitan Area 1 week ago

Executive Assistant – Strategic Partner to Leadership

Charleston, SC $60,000.00-$85,000.00 1 week ago

Charleston, SC $42,500.00-$50,000.00 1 day ago

Charleston, SC $70,000.00-$101,000.00 2 weeks ago

North Charleston, SC $21.00-$25.00 4 days ago

UNIV - Administrative Coordinator I - Surgery: Pediatric Cardiothoracic Surgery

Charleston, SC $38,985.00-$72,134.00 1 month ago

North Charleston, SC $50,000.00-$60,000.00 1 week ago

Work-Study - Registrar's Office Assistant

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr