Administrative Assistant Job at Clark & Enersen in Fort Collins

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Clark & Enersen is one of the country’s fastest-growing design firms. As an employee-owned, full-service design firm we offer architecture, engineering, interior design, landscape architecture, and planning, with specialized expertise in commissioning, laboratory planning, community and stakeholder engagement, construction administration, grant assistance, and land development.

Our firm provides its employees the opportunity to work on impactful, rewarding, and sustainable projects of all sizes and types across the country. With a culture that prioritizes exceptional service, integrated services, creative design solutions, and employee growth in a team-based atmosphere, our firm is seeking a motivated, proactive professional to join our team.

Location

We are currently seeking a full-time Administrative Assistant for our Fort Collins, Colorado office.

Responsibilities

• Professionally administer multi-line calls.
• Greet clients, consultants, and visitors in a professional and welcoming manner.
• Process incoming and outgoing mail, shipments, and courier deliveries
• Coordinate client and vendor meetings.
• Order and arrange food and refreshments as needed.
• Order and maintain office supplies, snacks, coffee, and drinks; keep inventory current.
• Coordinate travel arrangements for staff.
• Provide administrative support, including:
• Formatting, editing, and proofreading Word, Excel, and PowerPoint documents
• Supporting preparation/printing of meeting agendas, sign-in sheets, and presentation materials.
• Perform general office management duties:
• Keep conference rooms, break rooms, and common areas neat and tidy.
• Keep snacks, drinks, and supplies stocked in all break rooms.
• Maintain general office cleanliness.
• Maintain out-of-office calendars for staff.
• Manage check-out of company credit cards, company car, and shared equipment.
• Take meeting minutes during office staff meetings.
• Assist with company events, office communications, and special projects.
• Perform other duties as requested.
  

Qualifications

• Minimum of 1-year equivalent administrative experience.
• High School diploma required.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail
• Ability to multitask, prioritize work, and meet deadlines.
• Customer service oriented, with a professional and collaborative attitude.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

Benefits

• Team-based atmosphere.
• Competitive compensation and benefits package with profit-sharing potential.
• Opportunities for professional growth and advancement.
• Casual work environment.
• Approachable leadership team.
• Physical and mental health and wellness incentives.
• In-house golf league, softball, sand volleyball, and soccer teams.
  
  

What We Do

Our diverse portfolio is the direct result of our commitment to the communities we serve. Through close working relationships and service, we strive to meet the unique needs of each client. Our wide variety of experience on different types of projects, from state-of-the-art science and technology facilities to athletic competition venues, has given our team unmatched expertise in multiple markets.

How We Are Different

We bring all services together through our unique, holistic design approach. This method enhances our ability to communicate with clients and explore solutions. In turn, it helps our team collaborate at a high level and produce superior integration of site, systems, and structure. We also know that our firm is only as good as our people--and we happen to have some of the best design professionals in the entire A/E industry. Clark & Enersen hires and retains top talent for every discipline and department in our firm.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

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