Blessed Sacrament Church is hiring: Administrative Assistant in City of Albany

Overview

Position Overview: Blessed Sacrament School, a Catholic elementary school in the heart of Albany committed to academic excellence and faith formation, is seeking a warm, organized, and professional Administrative Assistant to support the principal, faculty, students, and families. The Administrative Assistant plays a vital role in maintaining a welcoming school office environment, managing daily operations, and upholding the mission and values of Catholic education.

Responsibilities

• Serve as the first point of contact for the school—greet visitors, answer phone calls, and respond to emails with professionalism and hospitality.
• Provide direct administrative support to the Principal, including scheduling, correspondence, and recordkeeping.
• Maintain accurate student records (attendance, immunizations, emergency contacts, etc.) in accordance with Diocesan and NYS guidelines.
• Manage incoming and outgoing mail and handle the distribution of school communications.
• Assist with financial procedures, including collecting tuition payments, processing invoices, and working with Diocesan financial systems.
• Support faculty and staff with copying, ordering supplies, scheduling, and organizing school events.
• Coordinate transportation, lunches, and other student services.
• Maintain confidentiality and discretion at all times.
• Collaborate with the Diocese of Albany Catholic Schools Office as needed.
• Uphold and model the values of the Catholic faith in all interactions and responsibilities.

Qualifications

• High School Diploma or equivalent required; Associate’s degree or administrative training preferred
• Prior administrative experience in a school or office setting strongly preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Strong interpersonal, organizational, and communication skills
• Ability to multitask and manage a variety of tasks in a busy environment
• Understanding of and respect for the Catholic faith and the mission of Catholic education
• Ability to maintain a welcoming and professional demeanor under pressure

Application Process

Interested candidates should send a resume, cover letter, and references to: Principal Michael O’Kane, Blessed Sacrament School, 605 Central Avenue, Albany, NY 12206, or email: mokane@blessedsacramentschool.net