Administrative Assistant Job at Jethro Health System in Lynn

Overview

Administrative Assistant role at Jethro Health System. Jethro Health System is a patient-centered, Medicare and Medicaid Accredited Home Health Care agency seeking an Administrative Assistant to support administrative and front-office activities.

Responsibilities

• Accurately compile the initial Patient Profile for each therapy and distribute it to the appropriate members of the healthcare team for processing.
• Receive referrals and inquiries for agency programs and route appropriately.
• Assist the Staffing Coordinator in screening and testing all applicants.
• Complete personal folders for field employees and support monthly audits of non-administrative personnel files.
• Photocopy and verify licenses/identification with the appropriate licensing body as necessary.
• Schedule cases receiving care by the agency with appropriate supervision of Client Care and Staffing Coordinators.
• Keep records and required documentation updated.
• Respond promptly and courteously to patient/client inquiries or problems.
• Maintain ongoing communication with employees and clients to evaluate service.
• Serve as a liaison between non-administrative personnel and the office.
• Perform other duties assigned by Management; organize and prioritize large volumes of information and calls.
• Work independently and as part of a team on projects requested by Human Resources and/or the Administrator, including planning presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Accurately compile the initial Patient Profile for each therapy and distribute it to the appropriate team members for processing (redundant item retained to preserve original content).
• Answer incoming phones for Intake and document calls in emails to appropriate staff and in the patient file where appropriate.

Qualifications

• High school graduate; 18 years or older; at least 1 year of administrative experience (healthcare or social work field preferred).
• Effective written and oral communication skills; ability to listen, be flexible, and guide others.
• Problem solving, creativity, and ability to follow rules and policies.
• Knowledge of administrative, clerical, and secretarial procedures (word processing, Excel, forms design, telephone operation, mail distribution, transcription, and related office duties).

Experience

• Intake/Coordinating: 1 year (Preferred)
• Home Health/Care: 1 year (Preferred)
• Knowledge of Home Healthcare EMR (Preferred)

Job Details

• Job Type: Part-time
• Pay: $22.00 - $26.00 per hour
• Expected hours: 24 - 30 per week
• Benefits: Flextime; On-the-job training; Paid time off
• Medical Specialty: Home Health
• Schedule: Monday to Friday; weekends as needed
• Work Location: In office

Location: Boston, MA