Administrative Assistant Job at Career Group in Berkeley
Career Group, Berkeley, CA, United States, 94709
Overview
Our client, a well-known investment nonprofit organization, is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our leadership team and ensure smooth daily operations. The Administrative Assistant will provide direct support to three Managing Directors while also overseeing general office coordination. This role requires strong organizational skills, the ability to manage multiple priorities, and a professional yet warm demeanor. The ideal candidate is a self-starter who thrives in a collaborative environment and is comfortable handling confidential information. The workdays will be Monday, Tuesday, and Thursday. Please note this is an on-site, temporary part-time role based in Berkeley, CA. Pay will be $30/hr.
Key Responsibilities
- Provide administrative support to three Managing Directors, including calendar management, meeting coordination, and preparation of materials.
- Serve as the primary point of contact for scheduling, confirming, and organizing meetings.
- Arrange and coordinate light travel logistics, including flights, hotels, and itineraries.
- Support office coordination, including ordering supplies, managing vendor relationships, and maintaining a well-functioning office environment.
- Draft, proofread, and manage correspondence, memos, and reports.
- Assist in preparing presentations and meeting materials as needed.
- Maintain organized filing systems (digital and physical) and ensure records are up to date.
- Provide ad hoc support for special projects and events.
Qualifications
- 2+ years of experience in an administrative, office coordination, or executive support role (nonprofit experience a plus).
- Strong organizational skills with the ability to prioritize tasks and manage competing deadlines.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
- Experience coordinating meetings and travel arrangements.
- Professional, approachable, and able to interact with diverse stakeholders.
- A proactive problem-solver who is adaptable and detail-oriented.
Please submit your resume for consideration.
Seniority level
- Associate
Employment type
- Part-time
Job function
- Administrative
Industries
- Non-profit Organizations