Singleton Schreiber is hiring: Administrative Assistant in San Diego

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This range is provided by Singleton Schreiber. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$27.00/hr - $29.00/hr

Singleton Schreiber, LLP is seeking an experienced, motivated, and detail-oriented Administrative Assistant to join our San Diego office. The ideal candidate is a quick learner who takes direction well but is also not afraid to seek clarification and ask questions when appropriate.

This is a fully on-site role at our San Diego office.

Job Duties

• Serve as secondary support to an executive by assisting and reporting directly to their executive assistant.
• Prepare attorney bar applications.
• Assist with drafting forms for attorney state bar and federal court admissions.
• Provide support to employees utilizing Egencia for work-related travel.
• Collaborate with the Executive Assistant team and Marketing team on event coordination.
• Review and edit expense reports.
• Process mail and billing items.
• Submit mail requests.
• Scan and process outgoing mail.
• Attend meetings and take minutes.
• Provide backup support to C-level staff as needed.
• Perform additional duties and responsibilities as assigned.

Qualifications And Requirements

• Ability to work on-site daily in the San Diego office.
• Minimum of 2 years of experience in an administrative or assistant role (experience in a highly confidential environment preferred).
• High proficiency in Adobe and Microsoft Office Suite, including Word, Excel, OneNote, Outlook, and PowerPoint.
• Strong independent thinking and research skills.
• Highly detail-oriented, organized, reliable, and a strong team player.
• Ability to multitask and manage several time-sensitive projects under tight deadlines.
• Excellent written and verbal communication skills.

Benefits

• 100% employer-paid health, dental, and vision insurance for employees and dependents
• $50,000 in life insurance provided at no cost
• 401(k) plan with 6% dollar-for-dollar employer match after probationary period
• Generous paid parental leave for birth, adoption, or fostering
• Dependent care reimbursement up to $3,500/month
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Monthly commuter reimbursement up to $100 for public transportation
• Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
• $25 work-from-home allowance each pay period for hybrid and remote staff
• Up to $5,250/year in tuition reimbursement for professional development
• State bar and approved professional association dues covered
• $30 Grubhub lunch credit every first Friday of the month
• Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time

Nondiscrimination Statement

Singleton Schreiber, LLP is an equal opportunity employer. Selection of candidates will be based solely on merit without regard to race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity (including transgender identity and transitioning), gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information (including genetic information), family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice

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