ExecuSource is hiring: Labor and Employment Litigation Secretary in San Diego

Labor and Employment Litigation Secretary

Location: San Diego, CA 92121

Our client, a premier international labor and employment law firm, is seeking a skilled and experienced Litigation Secretary to join their San Diego office. This essential role supports attorneys in delivering outstanding client service and ensuring the smooth operation of the legal team.

Responsibilities

• Prepare, format, and proofread legal documents, including briefs, pleadings, and correspondence.
• File legal documents in state and federal courts (strong e-filing experience required).
• Review all documents for accuracy and completeness before distribution or filing.
• Maintain and update client files and case records.
• Manage attorney calendars using Outlook and Milana, including scheduling appointments and tracking deadlines.
• Coordinate and arrange travel for assigned attorneys.
• Review, revise, and accurately enter attorney timekeeping records with appropriate litigation codes.
• Process attorney reimbursements, mileage, and expense reports.
• Provide professional telephone and administrative support.
• Review vendor invoices, prepare check requests, and submit for timely payment. Assist with pre-billing and client billing review and submission. Perform additional administrative duties as needed.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 5 years of experience as a litigation or legal secretary.
• Proficiency with LexisNexis, PACER, ECF, Milana (or similar docketing tools), and Concur.
• Strong understanding of legal terminology, litigation procedures, and the ability to prepare tables of contents and authorities.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with Document Management Systems and time entry platforms.

#AP123

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal

Industries

• Accounting and Financial Services

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Salary range: San Diego, CA $75,000.00-$90,000.00