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TalentAlly

Administrative Assistant

TalentAlly, PA, United States

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Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high-profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, and ground treatment.

Summary:

  • Eastern Division Administrative Assistant to perform various clerical tasks related to the daily operation of assigned region or department.

Responsibilities:

  • Provides support to department and manager. Duties include receptionist, clerical and project-based work.
  • Supports field employees in daily interactions.
  • Set up and coordinate meetings and conferences.
  • Handles travel arrangements (flight/hotel/rental cars) for all district members going to out of state jobs.
  • Maintains extensive filing system to ensure back up of all invoices and correspondence.
  • Provide coding, delivery tickets, create/manage purchase orders.
  • Process expenses for staff
  • Supports engineers during the bidding process, as well as throughout the entire project
  • Prepares shipments for UPS and Fed Ex packages
  • Assisting in new employee orientation and proper set up of paperwork required
  • Order business cards for new and existing employees
  • Research, price, and purchase supplies

Requirements:

  • High School Diploma or GED required; Associate's degree preferred
  • First Aid/CPR
  • Minimum 2-5 years of experience in an administrative support role
  • Construction or manufacturing industry experience preferred
  • Basic PC skills, knowledge in MS office, Word, and Excel programs required
  • Ability to learn and utilize new software.
  • Telephone protocol
  • Located in Canonsburg, PA
  • Lift, carry, pull and push at least 40 pounds
  • Open filing cabinets and bend or stand as necessary
  • Operate in a professional office environment
  • Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental Requirements:

  • Converse effectively using both verbal and written communication.
  • Make decisions and assume accountability
  • Demonstrate ability to manage stress and emotions as related to the workplace
  • Identify and resolve conflict
  • Assess safety and risk
  • Medical
  • Vision
  • Short Term Disability
  • Long Term Disability
  • Accidental Death and Dismemberment
  • Life Insurance
  • 401(k) matching
  • Safe Harbor Retirement Plan
  • Employee Assistance Program
  • Paid Vacation
  • Maternal and Paternal Leave
  • Sick days

Nicholson Construction participates in E-Verify

Please be advised that all interested candidates are REQUIRED to attach a copy of your resume in order to be considered.

In an effort to foster a diverse workforce Nicholson Construction encourages applications from minorities, veterans, women and individuals with disabilities. EOE AA M/F/Vet/Disability

If you want to view the EEO is the Law poster, please choose your language: English - Spanish - Arabic - Chinese

PDN-9f07b396-3dfa-4216-bfb8-f99aa5bac63d

Seniority level

  • Seniority level

    Associate

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Technology, Information and Media

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