Administrative Assistant Job at Pride Health in New York

Overview

Pride Health is hiring a Nursing Administrator to support our client’s medical facility based in Manhattan, NY – 10002. This is a 2-month assignment with the possibility of a contract-to-hire opportunity.

Job Title: Administrative Assistant

Location: New York, NY – 10016.

Pay Range: $19 to $21 per hour

Shift: Monday through Friday 9a - 5p - Varies

Duration: 02 Months (Contract) with possible extension

Responsibilities

• Research, compile, and organize data for reports and presentations.
• Assemble and categorize figures for calculations and statistical reporting.
• Prepare and monitor department budgets, grants, and accruals.
• Maintain accurate financial records and prepare documents for account reconciliation and approvals.
• Manage and update departmental employee files, ensuring compliance with regulatory standards.
• Process HR and payroll transactions; coordinate with HR/payroll departments to resolve issues.
• Generate and submit weekly payroll reports.
• Organize logistics for meetings, seminars, conferences, and visiting professorships.
• Prepare informational materials and transcribe/distribute meeting minutes.
• Investigate and resolve routine administrative or operational issues within the department.
• Review documents submitted to supervisors to ensure accuracy and completeness.
• Monitor office supplies inventory and coordinate reorders with Purchasing to ensure cost-efficiency.
• Track and renew vendor contracts as needed.
• Serve as a liaison with internal departments and external partners to support departmental objectives.
• Assist with grant applications, special projects, and survey preparation (e.g., JCAHO).
• Make travel arrangements and process reimbursements and expense reports.
• Manage incoming mail and calls, screen and prioritize communications, and ensure appropriate follow-up.
• Schedule patient appointments and referrals; maintain billing records for submissions.
• Perform other related administrative duties as required.

Qualifications

Education:

• Associate's degree or equivalent combination of experience (bachelor's preferred).

Experience:

• 2 years of medical admin exp required
• 4+ years related administrative or business experience

Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Job Function & Industry

• Job function: Administrative
• Industries: Hospitals and Health Care, Public Health, and Health and Human Services

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