Administrative Assistant Job at CHEMAS Trucking, LLC in Brownsville

Overview

Administrative Assistant role at CHEMAS Trucking, LLC. Location: Brownsville, Texas, USA. Reports to Business Development (Dirección de Desarrollo de Negocios). This position is Temporary.

Responsibilities

• Assist with new hire onboarding, including application processing, background checks, I-9 verification, and orientation scheduling.
• Maintain employee and driver files (digital and paper) with up-to-date records.
• Support the scheduling and tracking of training sessions for safety, HR, and compliance topics.
• Monitor expiration dates of CDLs, Medical Cards, and other required certifications; notify drivers and managers.
• Track and file results for drug and alcohol testing, random selections, and compliance documentation.
• Prepare, update, and distribute permit books, insurance documents, and driver handbooks.
• Support the Safety Manager in compiling reports, incident documentation, and audit prep.
• Organize and maintain office supplies, training materials, and safety documents.
• Coordinate communication between departments, especially HR, Safety, Dispatch, and Operations.
• Assist in maintaining internal checklists and trackers (e.g., driver compliance logs, DVIR follow-ups).
• Draft and format internal communications, policies, and meeting notes.
• Maintain confidentiality of all sensitive HR and safety-related information.
• Provide general administrative support: filing, scanning, calendar coordination, and document preparation.

Qualifications

• 8.1 Education: High School diploma or GED equivalent.
• 8.2 Language: English/Spanish preferred.
• 8.3 Training: Basic understanding of DOT and FMCSA regulations (preferred); familiarity with HR procedures and file management; proficient in Microsoft Office (Excel, Word, Outlook); experience with document handling and data entry.
• 8.4 Experience: 2+ years in administrative support, preferably in transportation, logistics, or trucking.
• 8.5 Leadership/Competence: Flexibility, teamwork, ethics, communication, problem solving, and results-oriented mindset.

Area and Contacts

Area of Responsibility: Administrative Assistant

Location: Brownsville, TX

Superior/Jefe Inmediato: Business Development

Additional

All other job descriptions are available on the company drive for employee consultation. This role may involve interaction with external contacts such as job applicants, Texas Workforce Commission, drug and alcohol agencies, insurance providers, and government/compliance agencies (FMCSA, DOT).