Administrative Assistant Job at Girls Inc. in Indianapolis

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Job Description

DO NOT CALL GIRLS INC. TO FOLLOW UP ON YOUR APPLICATION

Position: Administrative Assistant

Reports to: Chief People and Culture Officer

Location: Indianapolis, IN (hybrid / in-person 2 days)

Full-time, Exempt

Description

The Girls Inc. Administrative Assistant is the in-person contact for the NRC office operations and maintenance. Facilitates overall administrative and office support to ensure the efficient operation of the organization. Supports daily scheduling and administrative tasks for the C-Suite Executives based in Indianapolis, IN, working alongside their counterparts in NY and DC.

Responsibilities include:

• Creating and maintaining a well-organized appointment schedule, including meetings, conferences, and travel arrangements.
• Assisting with daily administrative duties such as expense reports, correspondence, travel plans, and meeting documents.
• Providing support for key meetings, including budget and staff meetings.
• Greeting visitors and establishing rapport with employees, clients, and guests.
• Answering calls, relaying information, and maintaining confidentiality.
• Managing mail, packages, inventory, and office supplies.
• Running errands and coordinating events and celebrations.
• Serving as the primary contact for building management and maintenance.
• Handling ad-hoc projects as assigned.

Salary Range: $50,000 - $54,000

Requirements:

• At least 3 years of experience supporting C-Suite leaders, preferably in non-profit organizations.
• Willingness to work in the NRC office 4 days a week.
• Excellent communication, organization, and relationship-building skills.
• Ability to handle confidential information discreetly.
• Proficiency with new tools and software.
• Strong interpersonal and language skills.
• Passion for Girls Inc.'s mission and values.

Benefits include:

• Hybrid work schedule with 4 days in the Indianapolis office
• Vacation, sick, personal time, and holidays
• Health, vision, dental insurance
• Gente Card (HRA)
• 401(k) with employer match
• Wellness stipend
• Professional development opportunities

Our Mission: To inspire all girls to be strong, smart, and bold.

Our Values: Respect, support, diversity, accountability, collaboration.

Our Commitment to Diversity and Inclusion: We value and embrace differences across all aspects of identity and experience.

Additional Info: Mid-Senior level, full-time, in the non-profit sector.

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