Assistant, Administrative Job at Simon Property Group in Indianapolis

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Assistant, Administrative

Apply locations Indianapolis, IN time type Full time posted on Posted Yesterday job requisition id R12359

Job Location:

Corporate Indianapolis

PRIMARY PURPOSE:

The responsibility of this position is to assist with the administrative functions of running the Information Services department, including assistance to the department vice presidents, directors, and managers. This is a high-level support role assisting key executives and working collaboratively with the Assistant to the CTO.

PRINCIPAL RESPONSIBILITIES:

The successful candidate’s responsibilities will include, but not be limited to:

• Schedule meetings and maintain calendars – proactive resolution of schedule conflicts, works with other managers to schedule meetings in support of the IS area
• Meeting coordination – securing conference rooms, catering, and facilities when needed
• Provide back up for Administrative Assistant to CTO, including daily department coverage
• Small project coordination for IS department
• Answer phones and respond appropriately to phone inquiries
• Develop PowerPoint presentations ensuring content and layout is consistent
• Contractor coordination – requisitions, submissions, onboarding paperwork, and updates to tracking spreadsheet
• Assist with copier operation and maintenance as needed
• Order department office supplies and enter maintenance requests
• Coordinate department special events
• Arrange travel plans for multiple travelers; prepare and process expense reports
• Miscellaneous duties as assigned

MINIMUM QUALIFICATIONS:

• Minimum 3 years of administrative assistant experience
• Proficient in Microsoft Suite – preferably Microsoft 365 – including Word, Excel, PowerPoint, and Teams (SharePoint a plus)
• Strong verbal and written communication and interpersonal skills
• Attention to detail and problem-solving skills
• Solid organizational skills, including multitasking and time-management
• Strong grammar and proofreading skills
• Able to prioritize and demonstrate initiative
• Manages sensitive information in a confidential manner
• Team player who can build cooperative working relationships

About Us

Simon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.

In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

If you require assistance or need to request an accommodation due to a disability, please email C andidateAccommodations@simon.com . Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.

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