EMCOR Group, Inc. is hiring: Administrative Assistant in Dulles Town Center

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Essential Duties and Responsibilities:

• Support the Service Department by assisting the Department Manager, Service Superintendents, Dispatcher, Service Estimators, Project Managers, and Assistant Project Managers.
• Answer phones promptly and professionally, assist Project Managers with telephone overflow, and coordinate with the Dispatcher to ensure coverage.
• Support the Dispatcher with customer service calls, field calls, delivery inquiries, and assist with billing, tracking, and filing of service calls.
• Type documents as needed, including letters, quotes, memos, minutes, packages, submittals, manuals, logs, forms, and schedules.
• Manage Purchase Orders: obtain numbers, process follow-up paperwork, match invoices, log information, expedite vendors, and route invoices appropriately.
• Update and distribute departmental calendars and input appointments into the Department Manager’s Lotus Notes calendar.
• Pull work order numbers for Project Managers’ field personnel.
• Recreate forms and documents electronically as needed.
• Create and track IT service requests.
• Coordinate the annual Foremen’s Meeting.
• Manage data by archiving, scanning documents/photos, downloading files, and creating electronic forms.
• Distribute the Daily Report and print or send drawings as needed.
• Maintain office equipment, order supplies, assist other departments, and handle deliveries and mail.
• Serve as back-up to the Executive Assistant, delegate tasks to maintain efficiency.

Physical Requirements: Mostly sedentary, involving some filing, lifting files, opening cabinets, and standing or bending as needed.

We offer a competitive salary and benefits package, including medical, dental, vision, 401(k), and more. We are an Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $50,000 - $65,000

Benefits include health coverage, life insurance, disability, and employee assistance programs.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction