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1199SEIU Benefit and Pension Funds

Administrative Assistant Job at 1199SEIU Benefit and Pension Funds in New York

1199SEIU Benefit and Pension Funds, New York, NY, United States, 10261

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  • Provide administrative assistance to the Senior Manager of the Member & Provider Engagement Unit, ensuring member needs are met while coordinating with staff and other departments.
  • Manage the calendar and appointments for events, functions, and staff schedules.
  • Prepare meeting minutes and follow up on action items; screen and direct calls, maintain unit files and listings
  • Submit requests for meetings and events for the unit, including logistical support for food and beverages, travel, technology, and meeting space.
  • Gather confidential member information for accident/incident, emergency care, and special needs requests
  • Prepare all member requests for manager review and approval
  • Act as the point of person contact for conference room reservations and provide backup support on unit projects
  • Perform additional duties and projects as assigned by management

Requisition #:

7297CCF

# of openings:

1

Employment Type

Full time

Position Status

Permanent

Category

Non-Bargaining

Workplace Arrangement

Hybrid

Fund

1199SEIU Child Care Fund

Job Classification

Non-Exempt

Responsibilities

  • Provide administrative assistance to the Senior Manager of the Member & Provider Engagement Unit, ensuring member needs are met while coordinating with staff and other departments.
  • Manage the calendar and appointments for events, functions, and staff schedules.
  • Prepare meeting minutes and follow up on action items; screen and direct calls, maintain unit files and listings
  • Submit requests for meetings and events for the unit, including logistical support for food and beverages, travel, technology, and meeting space.
  • Gather confidential member information for accident/incident, emergency care, and special needs requests
  • Prepare all member requests for manager review and approval
  • Act as the point of person contact for conference room reservations and provide backup support on unit projects
  • Perform additional duties and projects as assigned by management

Qualifications

  • High School Diploma or GED required; some college preferred
  • Minimum two (2) years of experience in an administrative support capacity in a business/office environment required
  • Basic skill level in Microsoft Word and Excel preferred
  • Basic knowledge of records management systems
  • Excellent verbal and written communication skills; able to handle multiple priorities and work well under pressure and independently
  • Ability to work flexible hours including some evenings and Saturdays

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Hospitals and Health Care

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