Administrative Assistant Job at Marquis Health Consulting Services in Hampton

Overview

Administrative Assistant role at Marquis Health Consulting Services. Northampton Nursing & Rehabilitation Center (VA) is seeking an Administrative Assistant. Full-time opportunity available.

Responsibilities

• Provide day-to-day administrative support to the facility Administrator and leadership team.
• Answer and direct phone calls; greet and assist visitors, residents, and families in a professional and welcoming manner.
• Prepare, type, and distribute correspondence, memos, reports, and meeting minutes.
• Schedule and coordinate meetings, appointments, and conference calls.
• Maintain filing systems (electronic and paper) ensuring confidentiality and compliance with HIPAA and state/federal regulations.
• Maintain updated facility contact lists, resident information, and vendor records.
• Coordinate resident/family communications, including newsletters, mailings, and announcements.
• Assist in preparing for audits, surveys, and inspections by organizing documentation and ensuring records are complete.
• Support special projects, events, and initiatives as assigned by leadership.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• 2+ years of administrative or office experience, preferably in healthcare or long-term care.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with electronic health records (EHR) or HRIS systems.
• Excellent written and verbal communication skills with strong attention to detail.
• Professional demeanor with the ability to maintain confidentiality and interact effectively with residents, families, staff, and outside contacts.
• Knowledge of healthcare regulations, HIPAA, and long-term care operations is a plus.

Location: Norfolk, VA

Salary: $42,629.00-$46,891.00

Employment type: Full-time

Seniority level: Entry level

Industries: Hospitals and Health Care