Administrative Assistant Job at Medina McKelvey LLP in Roseville

Overview

At Medina McKelvey, we equip employers to transform legal uncertainty into stability. As a rapidly growing, full-service firm with multiple practice groups built by former Big Law attorneys with an entrepreneurial spirit, we represent clients across California and the country. We are peacemakers, providing guidance to navigate the complexities of employment law with clarity and peace of mind.

We are building a team of talented individuals, from legal professionals to business service experts, who thrive on integrity, are driven to create proactive solutions, and are dedicated to genuine partnerships. Here, your contributions are valued, your growth is prioritized, and your passion for exceptional service is ignited. If you\u2019re a driven, focused professional ready to be an anchor for our clients and a vital part of our team, explore this opportunity.

A Typical Day as an Administrative Assistant

Calendar Management

• Coordinate all meetings for attorneys with a high level of responsiveness.
• Rapidly anticipate needs and adjust calendars accordingly on a daily basis.
• Structure schedules to protect personal time and support work-life integration.
• Provide technical support for virtual meetings.

Communication Liaison

• Act as a bridge between attorneys and other staff or departments.
• Communicate with clients, partners, and vendors on behalf of attorneys.
• Interact with firm clients via email and phone professionally and courteously.

Travel Coordination

• Research and book best-fitting hotels, flights, and on-site transportation.
• Provide logistical support during regular business hours.
• Anticipate needs and tailor travel schedules accordingly.

Document Management

• Review documents for accuracy and completeness before attorney review.
• Edit, format, and finalize legal documents.
• Create, store, and apply electronic signatures.

Case Assistant Backup

• Calendar court appearances for attorneys with a high level of attention to detail.
• Review court websites for tentative rulings 1–2 days prior to hearings.
• Communicate rulings to attorneys and the docket group.
• Update calendars based on rulings or hearing changes.

Office Assistant Backup

• Provide as-needed front desk coverage, greeting clients and visitors, and handling calls.
• Package, label, and send correspondence and marketing collateral packets.

What We Look For

Join our mission-driven team as an Administrative Assistant, where you will use your organizational skills, responsiveness, and professionalism to help our attorneys and clients operate smoothly and efficiently. In this dynamic role, you will be integral to delivering proactive legal solutions and fostering a culture of peace and clarity. You\u2019ll be part of a team of excellence-driven employment attorneys and business professionals, championing a people-first approach and fostering a culture of generosity, resilience, and high engagement.

We seek a detail-oriented, highly responsive candidate capable of managing multiple priorities in a fast-paced environment. No two days will look the same—there is always something new to learn, explore, and solve.

You will play a critical role in supporting the Firm\u2019s attorneys, ensuring their schedules, communications, travel, and document preparation are handled with efficiency and care. If you enjoy anticipating needs, supporting a collaborative team, and thriving in an excellence-focused environment, we would love to hear from you.

Education/Training

• Bachelor\u2019s degree preferred.
• Prior administrative experience in a professional services or legal environment preferred.

Experience/Skills

• Strong organizational skills with the ability to manage multiple deadlines.
• High level of professionalism and discretion in communications.
• Proficiency in Microsoft Office Suite and comfort with legal or business software tools.
• Excellent written and verbal communication skills.
• Ability to work independently and anticipate needs.

Job Details

• Job Type: Full-time
• Group: Support Services
• Pay: We reasonably anticipate that the range for the position’s starting wage will be between $22.00-$26.00 per hour, based on factors such as qualifications and experience.
• Benefits: Comprehensive benefits program including medical, dental, vision, and more; 401(k) retirement plan with employer contribution; Vacation, holidays, and sick leave; Opportunities for growth and continuing education; Collaborative and supportive work environment
• Schedule: Monday to Friday
• Ability to Commute/Relocate: 925 Highland Pointe Dr, Roseville, CA 95768

Keywords: Administrative Assistant, Legal Assistant, Executive Assistant, Calendar Management, Travel Coordination, Communication Liaison, Document Management, Case Assistant, Reception Support